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Cataloging II

Cataloging II. Bibliographic and MARC Records INFOhio protocol SmartPort databases. Why do we catalog?. to Identify to find the item for which you are looking to gather information to provide access to names, titles, and subject terms associated with specific items

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Cataloging II

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  1. Cataloging II Bibliographic and MARC Records INFOhio protocol SmartPort databases

  2. Why do we catalog? • to Identifyto find the item for which you are looking • to gather informationto provide access to names, titles, and subject terms associated with specific items • to evaluate and/or select an item

  3. A cataloging record: • serves as a facsimile of the item itself • The record includes: a description of the itemmain entry and added entriessubject headings • PLUS local call number and item information

  4. A MARC record is: a computerized version of a catalog/bibliographic record MARC is an acronym for: Machine Readable Cataloging

  5. Composed of three parts • Leaderthe first 24 characters called the “leader” is a fixed field containing information for the processing of the record • Record Directorytells the computer system which tags are in the record and where they should be placed • Variable fieldsidentifies the general function of the field's data within a record. (A field is an area in which the same kind of bibliographic information is consistently entered)

  6. LEADER = the first 5 elements Entrd = Start of 008 tag elements Variable Fields

  7. plus “local” information MARC Record

  8. Here’s a marc record before processing (a microlif file):

  9. and after processing; ready to load into your database

  10. Once loaded, it appears in your Sirsi catalog

  11. and now as part of your catalog

  12. So, how to we get from this… To this?

  13. Numerous options: • order from a vendor and have the items processed with local information • search database to see if a record already exists and add local info • download a record from SmartPort • enhance an existing record • derive an existing record • catalog from scratch

  14. How do I know which SmartPort database to choose? • ABRI: Acquired Bib Records for INFOhio (these are OCLC records that have already been imported by libraries around the state). • INFO-DEDUPSuperMarc Records • INFO-MEDIACatalog of Area Media Centers. Best choice for AV. • INFO-UNIQnew records not yet deduped. • LCLibrary of Congress (items published in U.S.) • OCLCOCLC WorldCAT – unlimited access to the largest selection of MARC records in the world. Search Separately. • TEMPLINFOhio Templates for both local and commercial items.

  15. How do I know which resource to use? Answer: “Click your heels three time” and say “follow the INFOhio protocol…”

  16. Cataloging Protocol • Processed by your vendor and/or ftp’d to LNOCAIf not ordered from a vendor  • search your database firstIf no record located • search the ABRI and INFOhio Union Catalog databases firstIf no record located • search the other SmartPort databasesIf no record located  • search OCLC WorldCatIf no record located  • use INFOhio templates or create an original catalog record.

  17. The rest is up to you…

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