Summer Food Service Program (SFSP) Employee Training 2019

Summer Food Service Program (SFSP) Employee Training2019

Contact Information South Mountain Middle School • 484-765-4304 Trexler Middle School • 484-765-4654 Child Nutrition Services • 484-765-4715

CNS Main Goal Our main goal is to feed hungry children quality (18 years and younger), nutritious meals over the summer months. We are here to help obtain, secure and distribute meals to our community.

Civil Rights Training forSummer Food Service Program2019 • Refer to Civil Rights Training Packet

Summer Food Service Program2019 • Meals served • Breakfast • Lunch • After-School Snack Maximum meal programs allowed = two *ALL Meals MUST be unitized (served with all meal components – including milk)

Breakfast Breakfast Meal Breaks Contents: • Cereal • Snack • Juice • A Variety of Fat Content Milk (is separate); • 1% Lowfat or Fat-Free white milk must be served • Only white milk is delivered with breakfast • Milk must be served with all meals! (see sample menus)

Lunch Bag Lunch Meal unitized meal contains: • Sandwich or equivalent • Vegetable/Fruit • Juice – 100% Fruit Juice or Vegetable/Fruit Juice blend • A Variety of Fat Content Milk (is separate); • Fat-Free chocolate milk or 1% white milk must be served with each meal. • Chocolate milk and some white milk will be delivered for the lunch meals. *ALL FOOD ITEMS, INCLUDING MILK MUST BE SERVED! (see sample menus)

Afternoon Snack Individual Components Must serve both components • Whole Grain Snack • 100% Fruit Juice (see sample menus)

Field Trip Notification • If you are going on a Field Trip and will be eating any of your meals in a different location other than the site address you have given us, you must notify Child Nutrition Services of the date and location of the field trip 2 weeks prior to the date of the field trip. • If you are serving meals at a time that is different from the time that is on the site application, you must notify Child Nutrition Services. • If you are on a field trip that has not been scheduled with us and you are inspected at this time, the meals will not be reimbursed and you will be responsible for the payment of these meals.

Food Safety/Quality • Temperature and time will be recorded on the outside of the box. • Discard after (4) hour window. • Check meals upon delivery. • Quality • Amount • Refrigerate meals whenever possible • Please feel free to call with any temperature or quality concerns, 484-765-4304 or 484-765-4654.

MILK TEMPERATURE – FOOD SAFETY • Upon delivery from dairy, the temperature of the milk MUST be taken and recorded. Milk must then be placed in refrigeration ASAP. Please follow these instructions: Place a thermometer between two unopened cartons of milk. Record the temperature on the temperature log sheet provided. Temperature of milk must be maintained at 41 degrees or below.

Food Preparation Delivery Requirements • Only sites with 50 meal counts or higher will be delivered. • Less than 50 can be picked up at the food preparation site.

Site Requirements • Take a daily attendance everyday. • All food items must be served. • This includes milk for breakfast and lunch. • Daily meal count form must be used to record daily meals served. • These forms must be kept on site with your records. • Forms are enclosed with the packet you received in the mail. • Submit Summer Feeding 2019 Daily Attendance and Meal Counts by the end of each program day and keep a copy in a file on site for your records.

Meal Counts • Confirm actual meal counts on the first day of service by calling South Mountain Middle School (SMMS) 484-765-4304 or Trexler MS 484-765-4654 • Child Nutrition Services will adjust meals according to daily meal counts. For example: • Confirmed actual meal count 100 • Day 1 Delivered 100 Served 75 Leftover 25 • Day 2 Delivered 50 Served 75 Leftover 0 • Day 3 Delivered 75 Served 75 Leftover 0 • Leftover meals must be served first on the next day of service. Do not hold leftovers for more than 5 days as long as refrigeration is available. If no refrigeration is available, food must be discarded. • If there is an explanation for changes in meal counts (such as field trip or rain), inform the preparation site to ensure you receive the proper amount of meals each day.

Do’s of Meal Service Make sure that meals are consumed only on-site. Serve meals only within the assigned meal service times (Verify times with your Program Coordinator) Serve only complete meals (Milk MUST be served with every meal) Serve meals that are fresh, safe, held at correct temperatures and are otherwise undamaged/ uncompromised. Serve meals only to program participants. Take responsibility for all meals received Do complete and report daily meal counts in a timely manner. (Failure to do so may result in an interruption to your meal service)

Dont’s of Meal Service Allow meals to be taken off-site (i.e. taken home, etc.) Serve outside of approved meal times (Verify times with your Program Coordinator) Serve incomplete meals (ALL MEAL ITEMS MUST BE SERVED, INCLUDING MILK) Serve meals that are not held at proper temps/or have been damaged/compromised/spoiled Serve meals to non-program participants (i.e. adults, etc.) Don’t have untrained site supervisors

Submitting Daily Meal Counts Summer Feeding 2018 Daily Attendance and Meal Count (This form can be found on the ASD website under Child Nutrition Services) * Required fields • Today's Date * mm/dd/yyyy • Daily Attendance * • Location Name: Drop Down Menu, Choose your location name • Number of breakfasts served • Number of lunches served • Number of afterschool snacks served • Contact Name • Contact Number • Contact Email • Do not leave notes in served columns. If you wish to speak with us, please call 484-765-4304 or 484-765-4654. • PRINT A COPY FOR YOUR RECORDS. THIS COPY MUST BE AVAILABLE ON SITE EVERYDAY. YOU WILL BE ASKED TO SHOW THIS INFORMATION UPON YOUR SITE REVIEW along with your Daily meal count form. • WE SUGGEST KEEPING A FOLDER OR BINDER WITH COPIES OF YOUR RECORDS.

Trained Site Supervisor Responsibilities • Serve eligible meals • Maintain organization & accountability • Comply with all regulations • Report any problems to sponsor (Child Nutrition Services x4715) • Complete necessary training

Site Person Duties • Ensure meal counts are accurate • Change/or call in meal count concerns when necessary • Check food upon delivery • Refrigerate/Store • Set-up, serve meals and use the daily meal count form • Obtain daily attendance • Keep a folder or binder with copies of all attendance counts and meal counts on site • Clean tables using sanitizing towels provided

Official Visitors • School District Staff • School District Monitors • PDE or USDA monitors and staff • Health Inspectors • All other visitors

Site Reviews District Site Monitoring • Attendance verification (documented and maintained on site). • Meal Count verification (documented and maintained on site). • Check meal delivery coincides with meal counts, so there is little waste (over ordering). • Please try to keep meals counts as close to attendance as possible. • Students are required to take all parts of the meal. • Count is taken at the Point of Service.

Site Reviews • District site monitors will be stopping by to review paperwork and answer any questions you may have. • PDE reviews our program – PDE state monitors • They look for consistency in meal counts. • Every students has availability and access to meals. • All meals must contain all compliant components for a reimbursement • If there is a food substitution, a food substitution slip must be placed in the delivery box. • All food items, including milk, must be sent to our program sites.

PDE Audit • PDE reviews our program one time over the summer. • They look for consistency in meal counts. • Every student has availability and access to meals. • Proper components are served, do not disassemble the bagged meal. • All food item’s including milk, must be served, • Ethnic participation data • Point of service meal counts

Meal Delivery Schedule • The Allentown School District Summer Food Service Program will operate on a four (4) day work week – Monday thru Thursday. • If meals are needed on Fridays, they will be sent on Thursday (including milk). • All Friday meals including milk will be shelf stable. • SFSP will not operate on Thursday, July 4, 2019

Forms and Information • Review All Forms • Racial and Ethnic Data Form • Must be returned within the 1st week of the program • Daily Meal Count Form • Justice for All Poster • Must be posted at each program site • Power Point Training • Signed confirmation must be returned to Child Nutrition Services before the program can start. • Website • Menus • Nutritional • Meal Survey • Program Advertisement

Prep Site Staff - Responsibilities • Ensure meal counts are accurate • Check food upon delivery • Refrigerate/store all food items appropriately • Use sanitized towel provided to wipe down tables between meal services • Use disposable gloves when handling food • Use probe thermometers to take temps of food • Use alcohol swabs to clean / sanitize thermometers between each use

Site Paperwork • Daily meal count sheets (refer to sample in packet) • Racial ethnic forms (District site monitor) • Temperature logs (refer to sample in packet) • Serving Times (All meals must be served at approved times) • Field Trips (Must provide 2 week notice) • Delivery slips • Red folder • Justice for All Posters (must be displayed where all meals served) • Daily meal counts sent to Pat Kleman at SMMS or Trexler MS

Non-Compliant Meals • Lunch meals cannot be served for breakfast / snack • Breakfast meals cannot be served for lunch / snack • Snack meals cannot be served for breakfast / lunch

Central Kitchens Contact Information Central Kitchens Manager – Pat Kleman Cell Phone 484-357-6753 E-mail: klemanp@allentownsd.org South Mountain MS – Pat Kleman Trexler MS – Pat Kleman Phone: 484-765-4304 Phone: 484-765-4654 E-mail: klemanp@allentownsd.org E-mail: klemanp@allentownsd.org FNS District Office – Sandi Whary FNS District Office – Kim Sukanick Phone: 484-765-4715 Phone: 484-765-4710 E-Mail: wharys@allentown.sd.org E-mail: sukanickk@allentownsd.org Child Nutrition Director – Patrick McCarty Phone: 484-765-4710 E-mail: mccartyp@allentownsd.org

Summer Food Service Program (SFSP) Employee Training 2019