HS Scheduling

1. HS Scheduling Nola Huffstetler Tracy Montgomery Cleveland County *** Practice your session for timing. Script your demonstrations in the Training environment*** This presentation is to be used as a guideline for your audience to keep pace and should not be used as the sole source of information. Use the Training environment at all times to demonstrate functionality. Do not use Production or XUT for demonstrations. In the event the Training environment is down, screen shots have been provided in this presentation. Review and update this document as needed for a fully comprehensive session. *** Introduce your self to your audience. Note your position, LEA and experience with the subject matter. List expectations to the audience. Describe how you envision this session to go. For example, if you would prefer questions after a subject, make this clear. Restate all questions to audience prior to answering. Maintain a positive, open environment. Identify a member to document all questions. Keep a list of all sessions available so that you may assist attendees in locating the appropriate presentations. *** Practice your session for timing. Script your demonstrations in the Training environment*** This presentation is to be used as a guideline for your audience to keep pace and should not be used as the sole source of information. Use the Training environment at all times to demonstrate functionality. Do not use Production or XUT for demonstrations. In the event the Training environment is down, screen shots have been provided in this presentation. Review and update this document as needed for a fully comprehensive session. *** Introduce your self to your audience. Note your position, LEA and experience with the subject matter. List expectations to the audience. Describe how you envision this session to go. For example, if you would prefer questions after a subject, make this clear. Restate all questions to audience prior to answering. Maintain a positive, open environment. Identify a member to document all questions. Keep a list of all sessions available so that you may assist attendees in locating the appropriate presentations.

2. Overview Getting Started Hand Scheduling Master Timetable Builder Mass Simulation Teaching Teams and Teams/Groups Useful Reports

3. Getting Started

4. Early Decision Making and Communication Late December/early January. Form a scheduling team: Administrators, Data Manager, Counselors, School Scheduler. Can be done by the end of the current school year. Early decision making and communication: Early Administrative decision making in reference to school set up and scheduling set up for next year plays a critical role in a successful scheduling experience for the school. The Administrator(s), Data Manager, Counselor(s), and School Scheduler should begin communications as early as December of the current school year in order to create a schedule skeleton for the next school year. Once the decision making process for determining courses to be offered next years is in place, the finalization of the Pre-Scheduling steps should be completed and the course selection process should begin to take place. Communication within the scheduling team and concise decision making could allow the school to release next year�s student schedules before the end of the current school year. With early decision making, schools are given the opportunity to save both time and money as well as permit more time for fine tuning of the school schedule. Early decision making and communication: Early Administrative decision making in reference to school set up and scheduling set up for next year plays a critical role in a successful scheduling experience for the school. The Administrator(s), Data Manager, Counselor(s), and School Scheduler should begin communications as early as December of the current school year in order to create a schedule skeleton for the next school year. Once the decision making process for determining courses to be offered next years is in place, the finalization of the Pre-Scheduling steps should be completed and the course selection process should begin to take place. Communication within the scheduling team and concise decision making could allow the school to release next year�s student schedules before the end of the current school year. With early decision making, schools are given the opportunity to save both time and money as well as permit more time for fine tuning of the school schedule.

5. Determining a Scheduling Strategy When determining a scheduling strategy the following documents are suggested: Pre-Scheduling Guide. Scheduling Questionnaires. Master Schedule Plan Worksheet. All of these documents can be found on the NC WISE website. All Pre Scheduling steps must be completed before scheduling can begin. What courses will be offered and when they will be offered will be determined based on the answers from the scheduling questionnaire and the master schedule plan worksheet. All of these documents can be found on the NC WISE website. All Pre Scheduling steps must be completed before scheduling can begin. What courses will be offered and when they will be offered will be determined based on the answers from the scheduling questionnaire and the master schedule plan worksheet.

6. Confirming Scheduling Decisions Finalize School Details � Next Year screen. Number of semesters, terms, days, periods. Verify completion of Pre-Scheduling tasks. All pre-scheduling tasks must be complete. Course option sheets should have been sent home. Student course selections/options should be entered. Pre-Transition should also be complete. REMINDER: No School Details information should be updated before YET except the Next Year Screen. All pre-scheduling tasks must be complete. Course option sheets should have been sent home. Student course selections/options should be entered. Pre-Transition should also be complete. REMINDER: No School Details information should be updated before YET except the Next Year Screen.

7. Verifying Student Course Selections Student course selection entry must be completed before scheduling can begin. Choices are : Option Sheet Entry. Student Course Selections screen. Class Transfer. Mass Entry of Courses. Individual Course Plan. Verify that student course selections/options have been entered. Mention that MTB can be refreshed with more options if not all added before starting process, but refresh will not add needed sections. Manual entry of additional sections will be required.Verify that student course selections/options have been entered. Mention that MTB can be refreshed with more options if not all added before starting process, but refresh will not add needed sections. Manual entry of additional sections will be required.

8. Setting up Course Maintenance Create/Update courses in Course Maintenance. Copy or pull in new courses. Verify course lengths and format. Create/Update host courses as needed. Use More Button on Course Maintenance Screen. Make sure course lengths and formats are set up as intended for next year. Even if this was done in the pre-scheduling process, verify a second time. This is critical for a successful schedule. Create/Verify any host/exploding courses, pre requisite, co req, anti req, etc. Make sure course lengths and formats are set up as intended for next year. Even if this was done in the pre-scheduling process, verify a second time. This is critical for a successful schedule. Create/Verify any host/exploding courses, pre requisite, co req, anti req, etc.

9. Hand Scheduling

10. Class Transfer - Path