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DESK AUDIT

DESK AUDIT. INDICATORS 11 AND 13 Bureau of Indian Education Division of Performance and Accountability WebEx March 22, 2011. Why a desk audit?. DPA will not be conducting compliance monitoring (file reviews) at the schools this year like they did in the past

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DESK AUDIT

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  1. DESK AUDIT INDICATORS 11 AND 13 Bureau of Indian Education Division of Performance and Accountability WebEx March 22, 2011

  2. Why a desk audit? • DPA will not be conducting compliance monitoring (file reviews) at the schools this year like they did in the past • However, because Indicator 11 and Indicator 13 are compliance indicators and must be at 100% as defined in the State Performance Plan (SPP), DPA has to report this data annually to the Office of Special Education Programs (OSEP)

  3. Indicator 11 – Child Find • Percent of children who were evaluated within 60 days of receiving parental consent for initial evaluation or, if the State establishes a timeframe within which the evaluation must be conducted, within that timeframe. • Consent to Eligibility Determination - 60 calendar days

  4. Indicator 13 – Transition • Percent of youth aged 16 and above with an IEP that includes coordinated, measurable, annual IEP goals and transition services that will reasonably enable student to meet the postsecondary goals.

  5. NASIS Special Education Module • Memorandum to all Line Offices and Schools dated February 2009 states: • “After training is completed, the use of the NASIS special education forms will be required for all BIE funded schools.” • “Primarily, the data base will allow the DPA to collect data for specific reports sent to the United States Department of Education, Office of Special Education and Rehabilitative Services, Office of Special Education Programs.”

  6. DPA User Group and User Accounts • Memorandum dated November 23, 2010 to all Line Offices and schools states: • “Therefore, the DPA will begin desk audit activities as part of the data collection and monitoring procedures.”

  7. Desk Audit Notification • Memorandum dated March 9, 2011 to school administrators and school special education coordinators: • Informs schools of desk audit beginning April 15, 2011 • Attaches sample data collection form for schools to submit by April 8, 2011 to the DPA

  8. Next Steps: • DPA will verify the information submitted by the schools • How? • Check the Assessment Plan of the student for date of consent and signature to compare with the submitted form • Check the Evaluation Summary Report or the Specific Learning Disability Determination form for the date of Eligibility Determination and compare with the submitted form

  9. Indicator 11 tips • Schools should ensure that the parental consent page is signed, dated and scanned into the NASIS module • Refer to the updated NASIS Special Education Process Guide dated March 11, 2011 for instructions on how to upload signature pages (required for Indicator 13 also) • Process Guide can be accessed at the following website: • www.bie.edu • NASIS link, NASIS training

  10. After Eligibility Determination • During the evaluation process, the school should have indicated the child’s Special Ed Status in the NASIS enrollment tab as 02: Being Evaluated • Once the determination is completed, the school needs to change the child’s Special Ed Status in the NASIS enrollment tab to: • 01: Regular Ed – Not Receiving Services or • 03: Receiving Services

  11. Indicator 13 Tips • Make sure there is evidence that the student was invited to the meeting, • Student signature? (scan the signature page of the attendees) • If student did not attend meeting, the meeting notes should indicate that the student was invited but did not attend • If student signs for age of majority for the first time, scan that page; if student signed in a previous IEP, make a note of that in the meeting notes

  12. More Indicator 13 Resources • Refer to the BIE website for further secondary transition information: • www.bie.edu • Programs Link • Special Education • Training • WebEx Online Training 2010 • Secondary Transition, dated February 16, 2010

  13. Notification of Findings • By May 9, 2011 schools will be notified of the results of the desk audits with instructions on completing their Corrective Action Plan if non compliances are found

  14. Contact Information • Indicator 11 • Narcy Ka’Won, 505 563-5257, narcy.kawon@bie.edu • Indicator 13 • Sally Hollow Horn, 505 563-5276, sarah.hollowhorn@bie.edu

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