Financial Accountability in Mission Partnerships

1. Financial Accountability in Mission Partnerships

2. What do you think “Financial Accountability between Mission Partners” is? • Accountability from the third world side to us? It’s our money isn’t it—they should be held accountable to us. (right??) • Or Accountability from us to the third world side? They need it and we should provide it! (right??)

3. Actually—it’s a two way street! We need to be accountable to each other and it is ‘not’ just “Financial Accountability”. Mission partners need to have faith in each other that they are both in this mission for the same reasons. Both sides are playing very different roles, but the end result has to be the same goal. And by the way---it’s not our money anyway---we are only stewards of the money. Our job is to see that the money is used for the intended purpose!

4. Kateri Medical Services

5. Kateri Medical Services

6. Kateri Medical Services

7. Kateri Medical Services

8. Kateri Medical Services

9. Kateri Medical Services Fr. Tom---”do you want to accept Jesus as your saviour?” Through an interpreter---this prayer time is done before every rural ‘bush’ clinic starts, followed by praise and worship music.

10. Kateri Medical Services

11. Kateri Medical Services

12. Kateri Medical Services

13. Dry wells ---a common sight

14. 5 Stages of Mission Partnership • Fact finding on available mission opportunities • Narrowing the list • Exploratory trip to your chosen mission before any commitments are made • Making a commitment with your mission partner • Renew, revisit and readjust the commitment on both sides. (This list over simplifies the process—each step can take months or years to accomplish)

15. Fact Finding on available mission opportunities • What type of mission opportunity are you seeking—medical, school, building, other • What do we have to offer to a mission opportunity—funding, willing missionaries, mission support, prayer support • What types of support are available mission opportunities looking for?

16. Narrow the list and make a decision on a mission partnership • From your fact finding, decide on your mission partnership direction. • Basis of decision • The opportunity is of high interest with your mission committee • Likeliness of committee members and other volunteers to travel to the mission opportunity • Ability to raise funds needed to support the mission opportunity • Prayer

17. Take an exploratory trip to the chosen mission opportunity • Observe and assess the needs of the mission opportunity • Meet with leaders and workers of the mission opportunity to get their personal viewpoints of the most critical needs • Discuss with leaders---find out what they are looking for in a mission partnership

18. Take an exploratory trip to the chosen mission opportunity (cont) • Builds mutual trust and faith in each other • Discussions should include talks about accountability to each other • Exploratory committee (travel group) needs to meet separately to discuss findings, pray together and make a decision as to whether this opportunity is a good fit as a mission partner

19. Making a commitment with a mission partner • Due diligence has been done---now what?? • What is the commitment—financially, spiritually, travel, fund raising? • Set limits on financial support---sustainability • Better to under promise and over deliver than to over promise and under deliver • Travel---regular mission trips build the strength in the partnership—helps build relationships that do not come out of giving money alone • Fund raising to meet the needs outlined during the exploratory trip—church appeals, fundraising dinners and events, regular newsletters

20. Making a commitment with a mission partner • What are the expectations from the partner?? • Budgets—Monthly/Quarterly at least---simple • Record Keeping---accountability • Travel-when possible

21. Monthly payroll worksheet

22. Monthly Income and Expense Report • OCTOBER 2011 • RECEIPTS • 622 FOLTZ MEDICAL CENTRE CLINIC 72,790.00 • 623 FOLTZ MEDICAL CENTRE LAB 5,300.00 • 624 FOLTZ MEDICAL CENTRE CLINIC 64,100.00 • 625 FOLTZ MEDICAL CENTRE LAB 2,100.00 • 626 FOLTZ MEDICAL CENTRECLINIC 53,930.00 • 627 FOLTZ MEDICAL CENTRE LAB 4,400.00 • 628 FOLTZ MEDICAL CENTRECLINIC 49,190.00 • 629 FOLTZ MEDICAL CENTRE LAB 2,550.00 • 631 FOLTZ MEDICAL CENTRECLINIC 2,800.00 • 632 FOLTZ MEDICAL CENTRE LAB 58,370.00 • N 250,010.00 • EXPENDITURE • 1263 DRUGS101,810.00 • 1264 IMREST ACCOUNT 5,400.00 • 1255 DRUGS120,310.00 • 1257 SALARIES382,250.00 • TOTALN609,770.00 • ============

23. Monthly Treatment Analysis

24. Making a commitment with a mission partner • Grow the faith and trust between partners---how??? • Plan regular mission trips with small groups of interested mission minded participants—they want a relationship not just your money! • Invite their leaders to visit your church and community –meet you on your turf. Why?? • Builds a stronger relationship • Who better to speak at a fundraising event • Reinforces that you are not just in this to send money—you care! • Creates stronger interest in the mission project among your church community and other mission minded people

25. Making a commitment with a mission partner • Have expectations of your partner—accountability • Do ‘not’ just send money—require some sort of financial support for what the funds are spent on! • Require some record keeping of daily, weekly, monthly activities at the mission—like daily attendance at a school, # of patients seen at a medical facility, school achievement records, records of medical procedures done • Accountability (not necessarily financial) builds respect between the two sides. Requiring other info shows that there is a genuine interest in their lives

26. Renew, revisit, readjust commitment • As the mission project grows, larger commitments may be necessary to keep the project moving forward • As the project grows there needs to be an expectation that the partner needs to take on some ownership or financial responsibility---teach self sufficiency • As stated above, regular mission trips build relationships, relationships build sustainability, sustainability builds lasting relationships • Seeing is believing—believing is seeing!

27. 2009 Meeting to recap the mission trip

28. American and Nigerian DR.’s at the recap meeting

29. Dr. Olaniyi—now at Kateri for over 4 years

30. Things we have done well • Regular Mission trips-with medical staff, regular lay people and teenagers • Hosting people from Nigeria • Fundraising • Partnership building • Things we have ‘not’ done so well • Slow getting the 501C3 status set up • Grant writing—just now getting into this

31. Thank you