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Update from the Secretariat

Update from the Secretariat. Kate Hoeppel, Senior Supervisor, Youth Exchange, RI Evanston, IL, USA. Your Team at the Secretariat. John Hewko, General Secretary Michele Berg, Chief Officer, Programs and Member Services Victor Barnes, Director, Programs & Grants

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Update from the Secretariat

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  1. Update from the Secretariat Kate Hoeppel, Senior Supervisor, Youth Exchange, RI Evanston, IL, USA

  2. Your Team at the Secretariat • John Hewko, General Secretary • Michele Berg, Chief Officer, Programs and Member Services • Victor Barnes, Director, Programs & Grants • Sharon Cyr, Manager, Programs • Adam Doty, Manager, New Generations Programs • Kate Hoeppel, Senior Supervisor, Youth Exchange • Tom Woods, Senior Coordinator, Youth Exchange • Jessica Borrego, Compliance & Reporting Coordinator, Youth Exchange • Lauren Ribant, Service Coordinator, Youth Exchange youthexchange@rotary.org

  3. Youth Service – The Fifth Avenue of Service

  4. Our Programs for Young Leaders Rotary Youth Exchange 15-19 New Generations Service Exchange Rotaract 18-30 Rotary Youth Leadership Awards (RYLA) Interact 12-18

  5. 2012-13 Youth Exchange Statistics

  6. Overall Program Participation

  7. Survey Response Rate

  8. Historical Analysis of Total Exchanges from 2009-2013

  9. Historical Analysis of Total Exchanges from 2009-2013

  10. Long-term Exchange

  11. Long-term Exchanges Worldwide

  12. Long-term Exchanges by Country

  13. Long-term Exchanges by Country

  14. Short-term Exchange

  15. Short-term Exchanges Worldwide

  16. Short-term Exchanges by Country

  17. Short-term Exchanges by Country

  18. Early Returns

  19. Early Returns as a Percentage of Total Exchanges

  20. Early Returns by Region

  21. Early Returns as Percentage of Regional Total Exchanges

  22. Early Returns by Country

  23. Early Returns by Country

  24. Early Returns as Percentage of Country Totals

  25. Early Returns as Percentage of Country Totals

  26. Most Common Reported Causes of Early Returns

  27. Most Important Causes of Early Returns

  28. Certification Update

  29. Youth Exchange Certification – Year 8 • 89% districts certified • Annual renewal process and • Recertification approx. every 6 years • Outbound-only certified districts: • India: 3020, 3051, 3052, 3053, 3281, 3282, • Africa: 9110 (Nigeria), 9212(Ethiopia and Kenya only), 9220 (Comoro Islands, Djibouti, Madagascar, Mauritius, and Seychelles; Reunion and Mayotte are fully certified) • East Timor: 9500 • Newly certified district: 3240 (India)

  30. Inbound student data All types of exchanges Any convenient format: scans of Guarantee Forms, spreadsheets, etc. Before or shortly after the exchange begins Any serious student incident Includes early returns Annual survey Required Reporting to RI

  31. Staff continue to perform 4-5 onsite program evaluations each year Opportunity to ensure compliance with certification requirements an share best practices and strengthen overall program Some general findings: Youth Exchange builds and retains membership Early communication of problems Succession planning Club motivation and compliance Program Evaluations

  32. Assistance in Review of Districts’ Students Insurance Policies

  33. New regulations for student insurance were adopted by RI board, effective January 2012. Documented in RCOP 41.060.10 RI Minimum Coverage Amounts for Student Travel Insurance

  34. Districts, if asked to purchase partner’s insurance, need to know if partner’s policy meets RI regulations Difficult to do Districts are not that familiar with RI regulations Insurance working group recently established as a resource to help districts Evaluation of Insurance Policies

  35. Peter Kaye, Chair, Australia Carl Luckenbach, USA Cheryl Combs, USA Erkki Nuotio, Finland Members’ contact information to be included in next delivery of RI RYE directory (April 2014) Insurance Working Group Members

  36. Review policies provided by districts, and: Respond affirmatively to districts if policy is compliant or Notify district of perceived shortfalls, and present conclusions to RI Risk Management Group for resolution Insurance Working Group Procedure

  37. Evaluate conclusions from Insurance Working Group When policy is determined not to meet RI regulations: notify district owning policy to correct policy obtain evidence of amendments notify Working Group RI Risk Management Staff

  38. Insurance Working Group will maintain record of compliant policies to prevent redundant reviews in future Youth Exchange Committee and RI staff are discussing ways of making this information accessible to YEOs Record Management

  39. Rotary’s New Voice and Visual Identity

  40. New Rotary Website

  41. My Rotary • Profiles • Connect • Messaging • Groups • Ideas • Calendar • Marketplace/Hub

  42. Voice and Visual Identity Guidelines Focus on adoption, not enforcement www.rotary.org/myrotary/en/secure/101751 For general questions about the new marks: graphics@rotary.org Strengthening Rotary’s Brand

  43. What does this mean for Youth Exchange? Survey to collect feedback on potential changes to Youth Exchange logo… Forward the survey to potential, current and former students!

  44. Available Resources • Youth Exchange Workgroup Site • RI publications: • YEO Directory • Youth Exchange Bi-monthly e-Newsletter • www.rotary.org youthexchange@rotary.org

  45. Questions?

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