1 / 35

Program Changes & Reporting Efficiency

Learn about the upcoming changes in program reporting, including new forms and streamlined procedures effective October 1, 2013. Ensure accurate data collection for reporting needs. Introducing the Indirect Form and updates to the Direct Form for better data management. Discover how to record indirect contacts and class details. Stay informed and compliant with the new reporting system.

neveah
Télécharger la présentation

Program Changes & Reporting Efficiency

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. What’s Changing, and Why • Program changes make it difficult for our current data system to accurately reflect our program • Goals: • Have the data we need for reporting needs • Develop reporting system that is efficient and easy for everyone to understand: • NPAs • Program Managers • Regional Coordinators • Data Entry staff • Changes are effective October 1 (FY 2013)

  2. What changes will I see? • A new form just for reporting Indirect Contacts • More streamlined form for Direct Contacts • Just one place to record agency, site, or school • Visual cues to help with recording race/sex/ethnicity • Reporting number of youth by grade level

  3. Introducing…The Indirect Form

  4. Indirect Forms: Site • County • Approved site name • Write site name and audience type, as it appears on the site list (e.g., “First Church of God – Preschool”) • Only include District if the approved site is a school

  5. Indirect Forms: Site • County • Approved site name • Write site name and audience type, as it appears on the site list (e.g., “First Church of God – Preschool”) • Only include District if the approved site is a school Butler

  6. Indirect Forms: Site • County • Approved site name • Write site name and audience type, as it appears on the site list (e.g., “First Church of God – Preschool”) • Only include District if the approved site is a school Butler Butler County Food Stamp Office

  7. Indirect Forms: Site • County • Approved site name • Write site name and audience type, as it appears on the site list (e.g., “First Church of God – Preschool”) • Only include District if the approved site is a school “District” isn’t completed because the site is not a school Butler Butler County Food Stamp Office

  8. Indirect Forms: Class Details • Date of the event (ONE DAY) • Name(s) of NPAs conducting the event • Approved curriculum/resource used • Type of indirect contact • Name of teacher/group leader (agency contact)

  9. Indirect Forms: Class Details April 7, 2012 • Date of the event (ONE DAY) • Name(s) of NPAs conducting the event • Approved curriculum/resource used • Type of indirect contact • Name of teacher/group leader (agency contact)

  10. Indirect Forms: Class Details April 7, 2012 • Date of the event (ONE DAY) • Name(s) of NPAs conducting the event • Approved curriculum/resource used • Type of indirect contact • Name of teacher/group leader (agency contact) Jane Doe

  11. Indirect Forms: Class Details April 7, 2012 • Date of the event (ONE DAY) • Name(s) of NPAs conducting the event • Approved curriculum/resource used • Type of indirect contact • Name of teacher/group leader (agency contact) Jane Doe SMNED – Be Active Your Way (Adults) Display

  12. Indirect Forms: Class Details April 7, 2012 • Date of the event (ONE DAY) • Name(s) of NPAs conducting the event • Approved curriculum/resource used • Type of indirect contact • Name of teacher/group leader (agency contact) Jane Doe SMNED – Be Active Your Way (Adults) Display X

  13. Indirect Forms: Class Details April 7, 2012 • Date of the event (ONE DAY) • Name(s) of NPAs conducting the event • Approved curriculum/resource used • Type of indirect contact • Name of teacher/group leader (agency contact) Jane Doe SMNED – Be Active Your Way (Adults) Display X John Smith

  14. Indirect Forms: Participants • Total number of youth • Total number of adults No breakdowns by race, sex, or Hispanic ethnicity!

  15. Indirect Forms: Participants • Total number of youth • Total number of adults 0 87

  16. Indirect Forms: “Optional - For Regional use only” • Some regions have indicated they track the length of time a display is up (e.g., the entire month of April). • This information will not be tracked at the state level, but a place has been added to the form if your coordinator chooses to track that information within your region.

  17. The Direct Formhas had somework done to it,too…

  18. Direct Forms: Site • County • Approved site name • Write site name and audience type, as it appears on the site list (e.g., “First Church of God – Preschool”) • Only include District if the approved site is a school

  19. Direct Forms: Site • County • Approved site name • Write site name and audience type, as it appears on the site list (e.g., “First Church of God – Preschool”) • Only include District if the approved site is a school Greene

  20. Direct Forms: Site • County • Approved site name • Write site name and audience type, as it appears on the site list (e.g., “First Church of God – Preschool”) • Only include District if the approved site is a school Greene Cox Learning Center - North

  21. Direct Forms: Site • County • Approved site name • Write site name and audience type, as it appears on the site list (e.g., “First Church of God – Preschool”) • Only include District if the approved site is a school Why was “District” left blank? Greene Cox Learning Center - North

  22. Direct Forms: Class Details • List the actual dates this group was taught • List the NPA(s) who taught the group • List the approved curriculum/a that was used to teach the group (appropriate for audience) • List the teacher/group leader for the group

  23. Direct Forms: Class Details 03/27/12; 03/29/12; 04/2/12 • List the actual dates this group was taught • List the NPA(s) who taught the group • List the approved curriculum/a that was used to teach the group (appropriate for audience) • List the teacher/group leader for the group

  24. Direct Forms: Class Details 03/27/12; 03/29/12; 04/2/12 • List the actual dates this group was taught • List the NPA(s) who taught the group • List the approved curriculum/a that was used to teach the group (appropriate for audience) • List the teacher/group leader for the group Jane Doe

  25. Direct Forms: Class Details 03/27/12; 03/29/12; 04/2/12 • List the actual dates this group was taught • List the NPA(s) who taught the group • List the approved curriculum/a that was used to teach the group (appropriate for audience) • List the teacher/group leader for the group Jane Doe Kids in the Kitchen

  26. Direct Forms: Class Details 03/27/12; 03/29/12; 04/2/12 • List the actual dates this group was taught • List the NPA(s) who taught the group • List the approved curriculum/a that was used to teach the group (appropriate for audience) • List the teacher/group leader for the group Jane Doe Kids in the Kitchen John Smith

  27. Direct Forms: Participant Demographics – Youth (left side) • For each grade level, write how many youth were taught in that grade • Check - is age appropriate for curriculum? • Write the total number of participants in the bold box. • THEN break down these participants by race and sex • IMPORTANT: Every student should be reported by race and sex • Finally, list the number of participants by Hispanic ethnicity

  28. Direct Forms: Participant Demographics – Youth (left side) • For each grade level, write how many youth were taught in that grade • Check - is age appropriate for curriculum? • Write the total number of participants in the bold box. • THEN break down these participants by race and sex • IMPORTANT: Every student should be reported by race and sex • Finally, list the number of participants by Hispanic ethnicity 5 6 2

  29. Direct Forms: Participant Demographics – Youth (left side) • For each grade level, write how many youth were taught in that grade • Check - is age appropriate for curriculum? • Write the total number of participants in the bold box. • THEN break down these participants by race and sex • IMPORTANT: Every student should be reported by race and sex • Finally, list the number of participants by Hispanic ethnicity 5 6 2 13

  30. Direct Forms: Participant Demographics – Youth (left side) • For each grade level, write how many youth were taught in that grade • Check - is age appropriate for curriculum? • Write the total number of participants in the bold box. • THEN break down these participants by race and sex • IMPORTANT: Every student should be reported by race and sex • Finally, list the number of participants by Hispanic ethnicity 5 6 2 1 2 2 4 4 13

  31. Direct Forms: Participant Demographics – Youth (left side) • For each grade level, write how many youth were taught in that grade • Check - is age appropriate for curriculum? • Write the total number of participants in the bold box. • THEN break down these participants by race and sex • IMPORTANT: Every student should be reported by race and sex • Finally, list the number of participants by Hispanic ethnicity 5 6 2 1 1 2 2 4 4 4 8 7 6 13

  32. Direct Forms: Participant Demographics – Youth (left side) • For each grade level, write how many youth were taught in that grade • Check - is age appropriate for curriculum? • Write the total number of participants in the bold box. • THEN break down these participants by race and sex • IMPORTANT: Every student should be reported by race and sex • Finally, list the number of participants by Hispanic ethnicity 5 6 2 1 1 2 2 4 4 4 8 7 6 13 1 3 4

  33. Direct Forms: Participant Demographics – Adults (right side) • For each age group, write how many adults were taught • Check - is age appropriate for curriculum? • Write the total number of participants in the bold box. • THEN break down these participants by race and sex • IMPORTANT: Every student should be reported by race and sex • Finally, list the number of participants by Hispanic ethnicity

  34. Questions? Kimberly Keller KellerKJ@missouri.edu 573-882-5137

More Related