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What’s Changing, and Why

What’s Changing, and Why. Program changes make it difficult for our current data system to accurately reflect our program Goals: Have the data we need for reporting needs Develop reporting system that is efficient and easy for everyone to understand: NPAs Program Managers

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What’s Changing, and Why

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  1. What’s Changing, and Why • Program changes make it difficult for our current data system to accurately reflect our program • Goals: • Have the data we need for reporting needs • Develop reporting system that is efficient and easy for everyone to understand: • NPAs • Program Managers • Regional Coordinators • Data Entry staff • Changes are effective October 1 (FY 2013)

  2. What changes will I see? • A new form just for reporting Indirect Contacts • More streamlined form for Direct Contacts • Just one place to record agency, site, or school • Visual cues to help with recording race/sex/ethnicity • Reporting number of youth by grade level

  3. Introducing…The Indirect Form

  4. Indirect Forms: Site • County • Approved site name • Write site name and audience type, as it appears on the site list (e.g., “First Church of God – Preschool”) • Only include District if the approved site is a school

  5. Indirect Forms: Site • County • Approved site name • Write site name and audience type, as it appears on the site list (e.g., “First Church of God – Preschool”) • Only include District if the approved site is a school Butler

  6. Indirect Forms: Site • County • Approved site name • Write site name and audience type, as it appears on the site list (e.g., “First Church of God – Preschool”) • Only include District if the approved site is a school Butler Butler County Food Stamp Office

  7. Indirect Forms: Site • County • Approved site name • Write site name and audience type, as it appears on the site list (e.g., “First Church of God – Preschool”) • Only include District if the approved site is a school “District” isn’t completed because the site is not a school Butler Butler County Food Stamp Office

  8. Indirect Forms: Class Details • Date of the event (ONE DAY) • Name(s) of NPAs conducting the event • Approved curriculum/resource used • Type of indirect contact • Name of teacher/group leader (agency contact)

  9. Indirect Forms: Class Details April 7, 2012 • Date of the event (ONE DAY) • Name(s) of NPAs conducting the event • Approved curriculum/resource used • Type of indirect contact • Name of teacher/group leader (agency contact)

  10. Indirect Forms: Class Details April 7, 2012 • Date of the event (ONE DAY) • Name(s) of NPAs conducting the event • Approved curriculum/resource used • Type of indirect contact • Name of teacher/group leader (agency contact) Jane Doe

  11. Indirect Forms: Class Details April 7, 2012 • Date of the event (ONE DAY) • Name(s) of NPAs conducting the event • Approved curriculum/resource used • Type of indirect contact • Name of teacher/group leader (agency contact) Jane Doe SMNED – Be Active Your Way (Adults) Display

  12. Indirect Forms: Class Details April 7, 2012 • Date of the event (ONE DAY) • Name(s) of NPAs conducting the event • Approved curriculum/resource used • Type of indirect contact • Name of teacher/group leader (agency contact) Jane Doe SMNED – Be Active Your Way (Adults) Display X

  13. Indirect Forms: Class Details April 7, 2012 • Date of the event (ONE DAY) • Name(s) of NPAs conducting the event • Approved curriculum/resource used • Type of indirect contact • Name of teacher/group leader (agency contact) Jane Doe SMNED – Be Active Your Way (Adults) Display X John Smith

  14. Indirect Forms: Participants • Total number of youth • Total number of adults No breakdowns by race, sex, or Hispanic ethnicity!

  15. Indirect Forms: Participants • Total number of youth • Total number of adults 0 87

  16. Indirect Forms: “Optional - For Regional use only” • Some regions have indicated they track the length of time a display is up (e.g., the entire month of April). • This information will not be tracked at the state level, but a place has been added to the form if your coordinator chooses to track that information within your region.

  17. The Direct Formhas had somework done to it,too…

  18. Direct Forms: Site • County • Approved site name • Write site name and audience type, as it appears on the site list (e.g., “First Church of God – Preschool”) • Only include District if the approved site is a school

  19. Direct Forms: Site • County • Approved site name • Write site name and audience type, as it appears on the site list (e.g., “First Church of God – Preschool”) • Only include District if the approved site is a school Greene

  20. Direct Forms: Site • County • Approved site name • Write site name and audience type, as it appears on the site list (e.g., “First Church of God – Preschool”) • Only include District if the approved site is a school Greene Cox Learning Center - North

  21. Direct Forms: Site • County • Approved site name • Write site name and audience type, as it appears on the site list (e.g., “First Church of God – Preschool”) • Only include District if the approved site is a school Why was “District” left blank? Greene Cox Learning Center - North

  22. Direct Forms: Class Details • List the actual dates this group was taught • List the NPA(s) who taught the group • List the approved curriculum/a that was used to teach the group (appropriate for audience) • List the teacher/group leader for the group

  23. Direct Forms: Class Details 03/27/12; 03/29/12; 04/2/12 • List the actual dates this group was taught • List the NPA(s) who taught the group • List the approved curriculum/a that was used to teach the group (appropriate for audience) • List the teacher/group leader for the group

  24. Direct Forms: Class Details 03/27/12; 03/29/12; 04/2/12 • List the actual dates this group was taught • List the NPA(s) who taught the group • List the approved curriculum/a that was used to teach the group (appropriate for audience) • List the teacher/group leader for the group Jane Doe

  25. Direct Forms: Class Details 03/27/12; 03/29/12; 04/2/12 • List the actual dates this group was taught • List the NPA(s) who taught the group • List the approved curriculum/a that was used to teach the group (appropriate for audience) • List the teacher/group leader for the group Jane Doe Kids in the Kitchen

  26. Direct Forms: Class Details 03/27/12; 03/29/12; 04/2/12 • List the actual dates this group was taught • List the NPA(s) who taught the group • List the approved curriculum/a that was used to teach the group (appropriate for audience) • List the teacher/group leader for the group Jane Doe Kids in the Kitchen John Smith

  27. Direct Forms: Participant Demographics – Youth (left side) • For each grade level, write how many youth were taught in that grade • Check - is age appropriate for curriculum? • Write the total number of participants in the bold box. • THEN break down these participants by race and sex • IMPORTANT: Every student should be reported by race and sex • Finally, list the number of participants by Hispanic ethnicity

  28. Direct Forms: Participant Demographics – Youth (left side) • For each grade level, write how many youth were taught in that grade • Check - is age appropriate for curriculum? • Write the total number of participants in the bold box. • THEN break down these participants by race and sex • IMPORTANT: Every student should be reported by race and sex • Finally, list the number of participants by Hispanic ethnicity 5 6 2

  29. Direct Forms: Participant Demographics – Youth (left side) • For each grade level, write how many youth were taught in that grade • Check - is age appropriate for curriculum? • Write the total number of participants in the bold box. • THEN break down these participants by race and sex • IMPORTANT: Every student should be reported by race and sex • Finally, list the number of participants by Hispanic ethnicity 5 6 2 13

  30. Direct Forms: Participant Demographics – Youth (left side) • For each grade level, write how many youth were taught in that grade • Check - is age appropriate for curriculum? • Write the total number of participants in the bold box. • THEN break down these participants by race and sex • IMPORTANT: Every student should be reported by race and sex • Finally, list the number of participants by Hispanic ethnicity 5 6 2 1 2 2 4 4 13

  31. Direct Forms: Participant Demographics – Youth (left side) • For each grade level, write how many youth were taught in that grade • Check - is age appropriate for curriculum? • Write the total number of participants in the bold box. • THEN break down these participants by race and sex • IMPORTANT: Every student should be reported by race and sex • Finally, list the number of participants by Hispanic ethnicity 5 6 2 1 1 2 2 4 4 4 8 7 6 13

  32. Direct Forms: Participant Demographics – Youth (left side) • For each grade level, write how many youth were taught in that grade • Check - is age appropriate for curriculum? • Write the total number of participants in the bold box. • THEN break down these participants by race and sex • IMPORTANT: Every student should be reported by race and sex • Finally, list the number of participants by Hispanic ethnicity 5 6 2 1 1 2 2 4 4 4 8 7 6 13 1 3 4

  33. Direct Forms: Participant Demographics – Adults (right side) • For each age group, write how many adults were taught • Check - is age appropriate for curriculum? • Write the total number of participants in the bold box. • THEN break down these participants by race and sex • IMPORTANT: Every student should be reported by race and sex • Finally, list the number of participants by Hispanic ethnicity

  34. Questions? Kimberly Keller KellerKJ@missouri.edu 573-882-5137

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