Finished Goods Purchase Order Inquiry

1. Finished Goods Purchase Order Inquiry RLM System

2. Finished Goods Purchase Orders • FGPOs are the orders Jordache places to the factories that produce the garments • FGPOs to all Factories are entered by Jordache NY • Because accessing an FGPO requires a balance action, most of the time using the Inquiry to see FGPO information is preferable • NOTE: Some of the following slides will have different screen colors (browns and blues), but the screens you will see will all have the blue colors. (Skip to Main Menu)

3. Glossary of Training Terms • The following terms will be used throughout this training program: • Field: A box on the screen into which you enter information • Value: The information (data) being entered in the field. Example: Division number, FGPO number • Icon: An image you may click to perform a function such as select, submit or exit • (Single-)Click: Also “Select.” Hitting the left mouse button once. This will activate an icon or select a row in a list of values • Double-click: Hitting the left mouse button twice o the same part of the screen. Used only to select and return a value from a list.

4. Using the RLM System • These are the primary RLM icons you will use: • Search: Located next to entry fields. Clicking this icon brings up a pop-up window with a list of all possible values for the field (for example, the next to the Division field will show a list of all divisions) (Shift-F9 keys or F21 key) • Select: Located on the Search pop-up windows. You may click on a line and click Select to return its value to the main screen • OK (Submit): Located in the bottom right corner of each screen. Processes the information on screen and brings you to the next screen • Return (Back): Located at the top of each screen. Click this icon to go back one screen (F2 key) • Exit: Located at the top of each screen. Click this icon to return to the menu or close a pop-up (F3 key)

5. Sign On Enter your User ID and Password here Note: User ID and Password are assigned by MIS. The password field IS case-sensitive.

6. Welcome Click the check (or hit the Enter key) to proceed

7. Enter the application number for the menu or click the correct button in the menu at left Enter the application number for the PO menu or click the correct button in the menu at left Select Application Enter the Company Number If you don’t enter a Company or enter the wrong number, you will receive this error: Click OK

8. FGPO Menu Click “Inquiries” Note: FGPO inquiry may also be found on the Production Inquiry Menu, option 1

9. FGPO Inquiries Menu Click “Purchase Order Inquiry”

10. Select by User PO Number To Select a User PO # click this icon: There are two ways to find FGPOs: by User PO Number (this screen) and by Style (next screen) Enter the User PO # here Double-Click the User PO, enter the number or click the line and click Click OK

11. Select FGPO by Style (Item) Number Click “Select PO by Item #” to search by style If you searched by User PO #, skip to Enter Security ID

12. Search for FGPO by Style Enter the division number (use to select) Enter the Season and Year (use to select)

13. Search for FGPO by Style (continued) Enter the Style, FabWsh and Color (use to select) Double-click a Style to select it, or single-click and hit the button

14. FGPO by Style – Inseam/Prepack (optional) Optional: Enter the Inseam or Prepack code. Click to search from a list of valid codes for the style Click OK

15. List FGPOs for Selected Style If the style is on FGPOs they will be listed on this screen If there are multiple Inseams/Prepacks on the list you may enter an Inseam or PPK to filter out the rest Double-click a line to view the FGPO Click OK

16. Program Security Enter the security ID assigned to you by MIS (usually your initials) Note: If you do not have a security ID or it does not work, please contact MIS. Click OK

17. FGPO Header The FGPO header screen has a few sections: Division, Plant, Vendor, Maker, Ship. Mode, PO Type Dates and Quality Units (Ordered, Shipped, Received), Cost Special Instructions, Other

18. FGPO Header If the cost has been approved it will be noted here To print OPAs click this button (cost must be approved) Click OK to view details by style

19. Print OPA and PCCR You may change the number of copies of each document that will print Click the printer icon to submit

20. FGPO Details: Additional Information Click “Toggle Details” to see more information (Season, Inseam description, Warehouse, Cost)

21. FGPO Details For more options right-click on a line Select “Review Line” to view details (such as size breakdown for 00As) Select “Review Costs” to view the cost sheet

22. Review Detail Line Notice Ordered (PO qty) vs. Shipped vs. Received. Blank means not yet done in RLM ETD ETA

23. Review Cost Sheet Click the Print button to send this cost sheet to your outq (printer)

24. Additional Inquiries • Shipment Inquiry (F6) • Receiving Inquiry (F7) • Note: PO Completed

25. Shipment Inquiry (from F6) Once a line of the PO has been shipped, the shipment and any balance for the line are visible by pressing F6. Unshipped lines do NOT appear. The “Balance Qty” column for each shipment is not cumulative. It is what is left on the PO, regardless of whether the quantity was shipped on another shipment. Right click on a line Select “Detail Shipment Inquiry” to view the shipment details

26. Detail Shipment Inquiry This screen shows all the shipment information (warehouse, dates, comments) in the top two sections Click Return to go back FGPO details for the shipment are in the bottom two sections (container, style, quantities by size)

27. Received Inquiry (from F7) Receivings by date appear here (from F7 on PO inquiry) Click ”Details” to view by size (00A only)

28. NOTE: PO Completed If the note “THIS P/O IS COMPLETED” appears it means that in transit or WIP will no longer be shown for this PO It is the responsibility of the Production Coordinators to determine when no more of a PO will be shipped and to inform PO Entry to complete that PO.