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Unique Identification (UID) of Tangible Items

UID is a globally unique and unambiguous set of data for tangible assets that ensures data integrity and supports business applications and users. Learn more at www.acq.osd.mil/uid.

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Unique Identification (UID) of Tangible Items

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  1. Unique Identification (UID)of Tangible Items

  2. EID 370521 Serial Number 786950 Original Part Number 1234 Unique IDentification (UID) is…. . . . the set of data for tangible assets that is globally unique and unambiguous, ensures data integrity and data quality throughout life, and supports multi-faceted business applications and users. UID is . . . 2

  3. UID Policy Timeline Policy • Final UID policy memorandum release - July 2003 • Implementation effective Jan 2004 • Four previous policy memos already released • UID conference - July 2003 DFAR Cases • Advanced Notice of Public Rulemaking released - May 2003 • Public Hearing - May 2003 • DFAR Cases released/finalized - Aug 2003 ISO 15434 Change Request • Finalize “New Work Item Proposal” - July 2003 • Gather change request support - ongoing • ISO 15434 amendment issued - Jun 2005 3

  4. Industry Issues • Marking and valuation should not adversely affect the award and payment of DoD contracts – consider a staggered implementation strategy • “Item” should be defined concisely to address - • partial shipments • bulk or items • Resolve the reconciliation of low value property at contract completion (long standing AIA issue) • New contract awards should not be held up for UID information to be provided to contractors • Clear direction should be given to program managers to identify UID items • UID uniqueness should be a requirements, not a FAR issue 4

  5. How Can You Help? • Promote the Pledge of Support • Support the ISO amendment process • Support the development and execution of an legacy asset strategy A variety of UID background materials and previous UID policy memos can be found at www.acq.osd.mil/uid 5

  6. Backup 6

  7. Identifying Items for Unique Identification • Unique identification is required for items as follows: • Equipment or reparable items with an acquisition cost of $5,000 and above • Equipment or reparable items under $5,000 in acquisition cost if serially managed, controlled inventory, sensitive, pilferable, and mission essential • Consumable or material items only if permanent identification is needed 7

  8. Data Content Elements • Samples of how the unique identifier may be constructed will be included in the policy memo for clarification 8

  9. UID Registry Legacy Alias Registry UID Data Capture and Reuse Acquisition Channel Contract (non-SAP) SAP Purchase Charge Card Coop. Agreement Internal DoD (E.g. Depots) Economy Act Purchase Log Acceptance Tool (WAWF?) WAWF UPC/UID, Description, Value, Delivery time/place/method UPC/UID, Location, status Domain Services GCSS Property Records Logistics Systems Financial Systems Configuration Management Systems Map UID to baseline UPC/UID,Value,Delivery UID+Value Property Systems UID/UPC Validation UID Validation DEBX UID + Description UPC/UID Directories UPC/UID Validation CCR Industry Registries (e.g. D&B) UPC/UID Validation Enterprise Services FedReg EID Validation Industry 9

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