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Managing your References

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  1. Managing your References Sue Bird Bodleian Bio- & Environmental Sciences October 2010

  2. You need to … • Document your research • Back up an argument • Avoid accusations of plagiarism

  3. … by quoting relevant references accurately • As a bibliography • In footnotes or endnotes • In a consistent style of your choice or as required by the publisher

  4. You may want to refer to … • Books • Chapters of books • Journal articles • Conference papers • Manuscripts • Personal communications • E-mails • Web sites • Pictures • ‘Born digital’ text • Data • Spreadsheets • etc

  5. Previously • Before PCs/Macs • Write a list • Type on an index card • Etc. • PCs/Macs • Word • Excel • Access • Etc.

  6. Modern solutions • Specialist software (all owned by Thomson Scientific – who also own Web of Knowledge) • ProCite • Reference Manager • EndNote • Web-based services • RefWorks (owned by CSA) • EndNote on the Web • Zotero

  7. What can they do? • Store references to items in many different formats and material types • Search, select and output references in a variety of pre-determined styles, or one of your own making • Import references direct from databases like Scopus or Web of Knowledge, or library catalogues like OLIS • Search external databases from within the reference management software, and save references retrieved • Insert references into a word-processed document and format them in a particular style at the touch of a button • Store links to documents – PDFs, images – or copies of them within database

  8. Which product for me? • RefWorks is • web based – access your records anywhere, so long as you are online • free to members of university even after you leave • EndNote • must be purchased and installed on your machine - buy from OUCS shop (£78.20) http://www.oxforduniversityshops.co.uk/oucs/ • doesn’t require a web connection to access your downloaded records • EndNoteon the Web is • free to members of university, but has limited feature set – designed to be used alongside desktop version

  9. Others • Reference Manager and ProCite also available from shop. • Reference Manager best for group use • Choose ProCite only if already familiar with it. • Zotero is a free plug-in for Firefox browser (only) – limited but growing capability

  10. EndNote, EndNote Web & RefWorks compared

  11. Find on ‘Electronic Resources’ pagehttp://www.bodleian.ox.ac.uk/eresources

  12. Scroll down

  13. http://www.bodleian.ox.ac.uk/eresources/refworks

  14. http://www.bodleian.ox.ac.uk/sers/resources/endnote

  15. RefWorks v. EndNote Now: • A demonstration of RefWorks • Some screenshots from EndNote • Questions • For detailed information look out for half-day RefWorks and EndNote courses at OUCS

  16. Conduct your Search • Choose appropriate database(s) • Remember to use more than one • Import your references – but are you seeing the same thing more than once? • Remember to import the references for the books you use from SOLO

  17. Contents are indexed by subject specialists Subject headings Limiting functions e.g. publication types, language Allow you to View Search history Combine searches Mark and sort results Print/save/email/export Save searches Set up alerts Searches done by automated “web crawlers” No thesaurus / subject headings – just free text searching No limiting functions Usually none of these! Databases vs. Search engines