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Dennis Harrison, Mark Groat, Michael O’Neill gsa/cooperativepurchasing July 2009

Cooperative Purchasing Program. Dennis Harrison, Mark Groat, Michael O’Neill www.gsa.gov/cooperativepurchasing July 2009. Agenda. Cooperative Purchasing Basics Customer Benefits Leveraging GSA’s IT Schedule 70 Recommended Ordering Procedures GSA Online Acquisition Tools Points of Contact.

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Dennis Harrison, Mark Groat, Michael O’Neill gsa/cooperativepurchasing July 2009

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  1. Cooperative Purchasing Program Dennis Harrison, Mark Groat, Michael O’Neill www.gsa.gov/cooperativepurchasingJuly 2009

  2. Agenda • Cooperative Purchasing Basics • Customer Benefits • Leveraging GSA’s IT Schedule 70 • Recommended Ordering Procedures • GSA Online Acquisition Tools • Points of Contact

  3. Cooperative Purchasing Basics

  4. Federal Statutory Authority ---------------------------------------------------------------------------------------------- Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT products, software and services to State & Local Governments through the introduction of Cooperative Purchasing. ---------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------- Public Law 110-248 of the Local Preparedness Acquisition Act authorized GSA sales of Schedule 84 Law Enforcement, Security, Facilities Management, Fire and Rescue products and services to State & Local Governments through Cooperative Purchasing. ----------------------------------------------------------------------------------------------

  5. COOP – Schedule 70 homepage

  6. Eligibility and Scope • Scope: • GSA IT Schedule 70 Contract Vehicle • Consolidated Schedule with IT Special Item Numbers (SINs) • Eligible Users: • The 50 states, All counties, municipalities, cities, towns and townships, Tribal Governments, Public Authorities (Public or Indian Housing agencies under the U.S. Housing Act of 1937), school districts, and colleges or any instrumentality there of.

  7. State and Local ParticipationSchedule 70, Schedule 84, Consolidated Corp OO • Voluntary • No obligation by state and/or local governments to use the schedule. • Contractors decide whether to accept orders from state and local governments. • Always Open for Use • Meet GSA Eligible Users Criteria • Have State or Local Authority • Granted by State or Local Entity

  8. Cooperative Purchasing Exceptions • The following is a list of clauses in the GSA Schedules Program which do not apply to the Cooperative Purchasing Program: • Federal Prompt Payment Act – The Applicable State’s Prompt Payment laws take precedence • Disputes – GSA is not a party to resolving disputes within the Cooperative Purchasing Program • Patent Indemnity Clause – Applies to Federal Ordering Activities only • Commercial Item Contract Terms and Conditions Unique to the Federal Government – Applies to Federal Ordering Activities only

  9. Customer Benefits

  10. Why Should State and Local Government Use GSA? • Streamlined Acquisition Process • Determination of Price Reasonableness • Wide Selection of Products and Services • Low Administrative Costs • Direct Vendor/Customer Relationship • Further Price Reductions/Discounts • Continuous opportunity for competitive prices

  11. Why Should State and Local Government Use GSA? • “Fair and Reasonable” prices determined • The GSA Schedule contract pricing is only a ceiling amount • The Schedules program always permits and encourages you to negotiate additional discounts on rates • Vendors’ past performance is carefully reviewed during the Schedule solicitation process • Suite of Online Acquisition Tools • State and Local preference programs are not waived or otherwise affected by Cooperative Purchasing

  12. Wide Selection of Products and Services • 1 million IT products • More than 4700 vendors currently on schedule • Complete lines of IT services and technical solutions • Vendor Catalogs may be found at www.gsa.gov/elibrary or by request from vendor

  13. Established Blanket Purchase Agreements (BPAs) facilitate repetitive ordering Teaming between Schedule Vendors allows acquiring multiple offerings with a single order Streamlined Acquisition

  14. Security Solutions

  15. THERE IS NO ADDITIONAL COST TO THE BUYER The Price You See is the Price You Pay! Low Administrative Cost

  16. Leveraging GSA’s IT Schedule 70

  17. Software Software Hardware Hardware Services Services Overview – IT Schedule 70 FY08 Sales • Total Sales: • $16.3 Billion • Software: • $1.9 Billion • Hardware: • $3.4 Billion • Services: • $11.0 Billion

  18. Software Hardware Services IT Schedule 70 Cooperative Purchasing Sales Trend 441 298 240 Average Annual Growth in Total Cooperative Purchasing Sales: 71% 140 75 33

  19. SINDescription 132 3 Leasing of Product 132 4 Daily/Short Term Rental 132 8 Purchase of Equipment 132 8 Used & Refurbished Equip 132 12 Maintenance of Equip./Repair 132 32 Term Software Licenses 132 33 Perpetual Software Licenses IT Schedule 70 Special Item Numbers (SINs) SINDescription 132 34 Maintenance of Software 132 50 Training Courses 132 51 IT Professional Services 132 52 E-Commerce Services 132 53 Wireless Services SINDescription 132 60 Access Certificates for Electronic Services (ACES) Program 132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program 132 62 HSPD-12 Product and Service Components

  20. HSPD 12 Special Item Numbers SIN Description 132 60A Electronic Credentials, Not Identity Proofed 132 60B Electronic Credentials, Identity Proofed 132 60C Digital Certificates, including ACES 132 60D E-authentication Hardware Tokens 132 60E Remote Identity and Access Managed Service Offering 132 60F Identity and Access Management Professional Services 132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program 132 62 HSPD-12 Product and Service Components

  21. IT Schedule 70 Small Business Participation • 80%-85% of Schedule 70 contracts are held by small businesses • More than 40% of schedule sales are to small businesses • Agency orders count toward meeting Small Business Goals / Economic Development throughout municipalities in your state

  22. Recommended Ordering Procedures – FAR 8.4

  23. Recommended Ordering Procedures • Additional State/Local requirements are permitted but must NOT conflict with GSA Schedule Terms and Conditions • State and local governments are encouraged to use GSA Schedule Ordering Procedures • Incorporate by referencing GSA Schedule terms and conditions • See Federal Acquisition Regulation (FAR) 8.4 • Each task order is a new contract among government, industry, and municipal government

  24. Recommended Ordering Procedures (continuted) • Source of Funding can be of any type allowed by the ordering agency • Contract Funding • Grant Funding • Schedule Vendors are required to accept Credit Card for payments equal to or less than the micro-purchase threshold ($3K) • Maximum Ordering Provisions give guidance for seeking further price reduction

  25. Defining the Scope of Requirements Acquisition Research With GSA’s online tools, GSA Advantage! and e-Library Sending a Request for Quote (RFQ) to a Selected Contractor Evaluating Proposals and Making a Selection Using the GSA Schedule Contract as a Model Customers negotiate their respective contracts with the selected Vendor with mutually agreed-on modifications Paying the Contractor as per the contract agreement Receiving Products or Services from the Contractor Example Cooperative Purchasing Process

  26. GSA Recommended Ordering Procedures (FAR 8.4) • At or below Micro-Purchase Threshold ($3K) • Transmit RFQ with SOW (for services) • Oral or written quotes and delivery instructions acceptable • Select a vendor and purchase • Vendors must accept Government purchase cards

  27. GSA Recommended Ordering Procedures (FAR 8.4) • Above the Micro-Purchase Threshold • ($3K Micro Purchase level & Up to Maximum Order Threshold): • Develop A Performance-Based Statement of Work (SOW) for Services • Include in the SOW evaluation criteria to determine “Best Value” offer • Must seek at least three vendors and Evaluate Proposals in Accordance with Evaluation Criteria • Select the vendor that offers the “Best Value” • Government purchase card acceptance is not mandatory but strongly recommended

  28. Best Value • Determination may be based on many factors but not just limited to lowest price. • Consider: • Technical Solution • Environmental Considerations • Past Performance • Delivery Date • Warranty • As Determined by Requiring Office

  29. GSA Online Acquisition Tools GSA Cooperative Purchasing GSA.gov GSA State and Local GSA Schedules e-Library

  30. www.gsa.gov • Provides information on GSA’s various offerings • A great tool for learning more about Cooperative Purchasing and the Schedules program.

  31. www.gsa.gov/stateandlocal • Quick reference for all GSA State and Local Programs • Program brochure download links • Special Program links • Drill down for more information

  32. www.gsa.gov/cooperativepurchasing The GSA Cooperative Purchasing site offers: • General Information on the Program • FAQs on the Programs and other related topics • Links to the sites for Schedule 84 and the Consolidated Schedule • Link to the Center for Acquisition Excellence • And More!

  33. www.gsaelibrary.gsa.gov The GSA Schedules e-Library offers: • A great resource for market research • A list of Vendors participating in the Cooperative Purchasing Program • Information on the Terms and Conditions of the Schedule 70 Contract • Listing of Schedule 70 SINs

  34. www.gsaadvantage.gov • The Federal Government’s premier online shopping superstore • Access to millions of commercial products and services • Convenient search feature by keyword, part number, manufacturer, contractor, or contract #

  35. GSA Assistance • Center for Acquisition Excellence • www.gsa.gov/Centerforacquisitionexcellence • On-line Cooperative Purchasing course • On-line Using GSA Schedules course • Cooperative Purchasing Fact Sheet, Brochure and Presentation • www.gsa.gov/itcenterlibrary • Local Customer Service Directors (CSD) • www.gsa.gov/csd • Customer Assistance Visits (CAV)

  36. Other GSA State and Local Programs • Schedule 1122 Counter Drug Program • Schedule 833 Disaster Recovery Program • Schedule 84 Security and Law Enforcement Solutions • SMARTBUY “Data at Rest” BPAs • State Agency Surplus Program (SASP) • Computers for Learning • National Wild Land Fire Program

  37. Helpful Links

  38. IT Center Points of Contact Customer Support Line: (General Information) 703-605-2700 (M-F 8:00 - 4:30 EST) Email: it.center@gsa.gov

  39. SCH 84 - Points of Contact General Information: • Teresa Hill(817) 574-2451teresa.hill@gsa.gov • Note: A List of Sch. 84 SIN Descriptions and Solicitation No. 7FCI-L3-030084-B can be found at www.gsaelibrary.gsa.gov

  40. Questions?

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