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Single Window Initiative

Single Window Initiative. Canadian Society of Customs Brokers (CSCB) Annual Conference Quebec City, Quebec Date: October 2, 2012 CBSA: Lori Gartner. Topics. Beyond the Border Defining Success Opportunities Canada/US Joint Deliverables Data Alignment Import Data Elements

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Single Window Initiative

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  1. Single Window Initiative Canadian Society of Customs Brokers (CSCB) Annual Conference Quebec City, Quebec Date: October 2, 2012 CBSA: Lori Gartner

  2. Topics • Beyond the Border • Defining Success • Opportunities • Canada/US Joint Deliverables • Data Alignment • Import Data Elements • CBSA Development • Integrated Import Declaration • Business Process Modernization • Commodity ID • Trade Consultations • Next Steps

  3. Beyond the Border Action Plan • The Single Window Initiative (SWI) was identified as one of the 32 commitments with the United States (US) under the Beyond the Border Action Plan (BTB AP). • The Plan establishes long-term partnerships to support trade and commerce between Canada and the US while strengthening security and regulatory cooperation. • The SWI is an economic facilitation component of the Plan, which provides Trade with a single window through which they can electronically submit information to comply with Government of Canada import requirements. • Canada and the US will build their own Single Window, although the goal will be to harmonize data, where possible.

  4. Defining Success A more integrated border process whereby: • Canada and the US achieve an increased measure of data harmonization for imports into both countries. • Traders are provided with a single window in each country through which they can electronically submit all information to comply with Customs and other government import regulations. • Departments and Agencies will have the required electronic data to support admissibility recommendations by their respective programs. • Data requirements are converted to electronic form using Customs import data collection mechanisms, minimizing the requirement for paper forms in the import process. • Improved trade facilitation and increased efficiency are achieved through the use of electronic data interchange. • There is an increase in the number of departments and agencies conducting business electronically at the border.

  5. Opportunities • Perform a review of regulatory requirements with emphasis on modernizing how and when regulatory requirements are applied; • Centralize import data collection and share the data with regulating bodies; • Building on the Regulatory Cooperation Council (RCC) Action Plan, align regulatory requirements between Canada and the US to establish a balanced approach; • Involve trade in the design in order to capitalize on current trade practices and business solutions; and • Modernize business processes for the importation of regulated goods.

  6. Canada/US Joint Deliverables • Data Alignment • Canadian and US Participating Government Agencies (PGA) have reviewed the data requirements; • The Canada Border Services Agency (CBSA) and US Customs and Border Protection (CBP) have finalized a consolidated data alignment exercise; and • Both countries have used the World Customs Organization (WCO) Data Model as their foundation. • On the following slides a summary of the findings is described. • Joint Trade Outreach • The CBSA and US CBP are jointly engaging the trade community to discuss SWI objectives, deliverables and activities. • Joint Commodity Identification (ID) Strategy • A Joint Product ID Strategy will be developed in consultation with Trade.

  7. Data Alignment The CBSA and US CBP used the WCO Data Model version 3 as the foundation to work with PGAs to establish the minimum amount of data required by regulating programs. 8% of data does not align. Approx 92% of US/CANADA SWI data aligned. The differences are related to country-specific regulations governing commodities/products (e.g.: US collects Ultimate Consignee from the Carrier, while Canada collects End-User from the Importer for PGA requirements).

  8. Import Data Elements • Data elements include the CBSA Release and PGA Admissibility/ Release requirements. • There is no new information required beyond that which is required today; ongoing analysis will lead to a further reduction. • The majority of PGA requirements are commodity-related (e.g. commodity lot number, commodity physical state, etc.). • New fields have been included to capture authorization information where still required (e.g. permit number, license number, etc.). • Fields to capture commodity identification enhancements. • The Data Element List was provided in May at the BCCC OGD Sub Committee.

  9. CBSA and the Single Window Initiative The CBSA is working with the PGAs to: • Develop an Integrated Import Declaration for all goods. • Develop opportunities to improve border processes by: • Eliminating paper processes and converting to electronic processes. • Improving technology and reengineering border related processes. • Improving the quality of the data by using Commodity/Product Identifiers, where possible.

  10. Integrated Import Declaration The Integrated Import Declaration (IID) is an Electronic Data Interchange message designed to meet the regulatory requirements for the importation of commercial goods that will: • Enhance the existing Pre-Arrival Review System (PARS) to include all PGA commercial import data requirements required for release; • Include only data that is essential for PGAs (including the CBSA) to make border-related decisions; • Act as the foundation for the modernization of government business processes; • Eliminate requirement for presentation of paper documents at the border and for redundant regulatory processing; and • Enable Trade to use commodity identification methods that exist within their supply chains.

  11. Business Process Modernization Better quality, more accurate and more timely information collected through the IID will: • Remove the need to apply for certain import permits; • Eliminate manual and paper-based processes required for border compliance; • Convert border processes to electronic format; • Allow PGAs to more accurately and efficiently identify their regulated shipments; and, • Move compliance verification activities to an appropriate point in the import process (e.g. post-border), allowing for expedited border processes.

  12. Options for Business Processes Some options include: • Using the IID for the pre-arrival collection of import permitinformation (i.e. eliminating a separate permitting process); • Verifying the use of pre-approved authorizations for permits and licences (i.e. validating a permit / license / certificate number using the IID); • Pre-arrival admissibility recommendations; • as Canadian Food Inspection Agency (CFIA) does today • Post-border review of IID information for compliance.

  13. By enhancing the existing CBSA PARS to include the additional PGA required data elements, business process improvements to meet regulatory requirements for the importation of goods into Canada will be realized. Much of the information currently collected in the CBSA Pre-Arrival Review System (PARS) is also collected by PGAs through paper-based processes. Data elements collected today that are also required by PGAs include, for example: Enhancing Today’s Pre-Arrival Review System

  14. Anticipated PGA Process Improvements

  15. Commodity Identification Strategy • There is a requirement by PGAs to receive better information specific to identifying a commodity/product beyond the Harmonized System code e.g. TSN, Chemical Abstract Number • Better commodity/product identification reduces the amount of information collected via the import process e.g. use of one code may replace five or more commodity descriptors. • International standards of identifying commodities support increased harmonization. • Industry is integral in defining the right commodity/product identifiers: • Intend to use those that already form part of the trade chain processes (e.g. Global Trade Item Number, Price Look Up, United Nations Dangerous Goods Code).

  16. Trade Consultations • The CBSA considers the involvement of the trade community in the design of the SWI and the IID process to be critical to its success. • CBSA will begin consultations in the coming months with different trade groups. • These discussions will include input on: • Data Requirements for SWI and Commodity/Product Identification codes • Border Process improvement for imported goods regulated by PGAs.

  17. Next Steps • The CBSA will conduct trade consultations in the coming months in both countries with US CBP. • The CBSA along with PGAs will develop strategies for improved information and integration at the border. • The CBSA and US CBP will communicate the progress of the initiative through established forums and trade organizations.

  18. SWI Contacts Lori Gartner CBSA Manager SWI Trade Consultations email: Lori.Gartner@cbsa-asfc.gc.ca Marnie McKinstry CBSA Manager SWI Business Design and Development email: Marnie.McKinstry@cbsa-asfc.gc.ca Single Window Generic Mailbox: SWI-IGU@cbsa-asfc.gc.ca

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