Student Activities and IAC Metrics

1. Student Activities and IAC Metrics IAC Student Meeting February 2005Michaela Martinmartinma@ornl.gov, 865-574-8688

2. IAC Metrics IAC Student Meeting – February 2005

3. FACT OR FICTION? • My IAC is funded primarily by the state where the center resides. • My IAC is funded primarily by manufacturing plants within 150 miles of my school. • My IAC is funded primarily by the U.S. government. IAC Student Meeting – February 2005

4. FACT: C. My IAC is funded primarily by the U.S. government. The Department of Energy is an Executive branch agency. The President is the boss and he proposes the annual operating budget. Congress may adjust the budget request, mainly to meet the needs of their constituents. IAC Student Meeting – February 2005

5. PROBABLE OUTCOME OR FICTION? Next year, the government will likely… • increase IAC funding because promoting energy efficiency in industry is a good cause. • continue to fund the IAC if the program generates good results due to our assessment work and student participation (e.g. client implementation of energy and energy cost saving ARs, students graduate to jobs with energy roles). • continue to fund the IAC regardless of the quality of our assessment work and student participation. IAC Student Meeting – February 2005

6. PROBABLE OUTCOME: Next year, the government will likely… B. continue to fund the IAC if the program generates good results due to our assessment work and student participation (e.g. client implementation of energy and energy cost saving ARs, students graduate to jobs with energy roles). IAC Student Meeting – February 2005

7. Quotations • “The measure of compassion is more than good intentions, it is good results. Sympathy is not enough.” President George W. Bush, April 2002 • “My budget substantially reduces or eliminates more than 150 government programs that are not getting results, or duplicate current efforts, or do not fulfill essential priorities. The principle here is clear: a taxpayer dollar must be spent wisely, or not at all.” President Bush, 2005 State of the Union Address, February 2005 IAC Student Meeting – February 2005

8. Quotations • “…are they doing what they're supposed to be doing? Are they performing up to snuff? Is this a legitimate ongoing requirement of the federal government? Are there better ways to provide these services? Are there consolidations in savings that are possible?” Vice-President Dick Cheney, Fox News Interview, February 2005 • “In every program, and in every agency, we are measuring success not by good intentions, or by dollars spent, but rather by results achieved.” President George W. Bush, FY 2006 Budget Message, February 2005 IAC Student Meeting – February 2005

9. IAC Metrics: Reporting the Good Results IAC Student Meeting – February 2005

10. IAC Metrics for Fiscal Year 2003 • Assessments • 696 assessment-days • 5.9 Trillion Btu/yr in new savings implemented (estimated) • $29 Million/yr in new energy cost savings (estimated) • Alumni • 2,100 students have participated since 1977 • 700 alumni hold jobs with energy-related responsibilities • 19 Trillion Btu/yr in savings (estimated) IAC Student Meeting – February 2005

11. IAC Metrics • Data is analyzed, summarized and documented in reports to congress and DOE management each and every year!! (By Rutgers and ORNL) • Primary sources for information: the IAC database, the IAC student registry and IAC student exit interviews IAC Student Meeting – February 2005

12. IAC Metrics • Your IAC responsibility does not end with the completion of the assessment report!! • IAC students play a key role in the collection of the data used in our metrics through follow-up calls, report uploads, the student registry and exit interviews. • It is CRITICAL that the data in the IAC database, student registry and exit interviews are complete, accurate and updated regularly. IAC Student Meeting – February 2005

13. Student Activities Update IAC Student Meeting – February 2005

14. Student Registry and Exit Interviews • Located at: http://www.iacforum.org/registry.htm • Lead Student Responsibilities • Ensure that all students complete the registry when entering the IAC • Ensure that all students complete the exit interview when departing the IAC • Ensure that lead/active/inactive status information on students is current • Lead Student Query should be used to update status info each semester • Active/Inactive student status • New item: feedback info with deactivated students (without exit interviews) allows Lead to identify reason for departure and update contact information • Lead Student(s) appropriately identified IAC Student Meeting – February 2005

15. Student Travel and Professional Conferences • We have FY2005 funds to cover travel costs for students to attend professional conferences, meetings and training • Criteria: • 4 trips/school, including the Student Meeting • Priority given to students presenting papers or speaking at major, relevant conferences approved by DOE • BestPractices Qualified Specialist and End User training is eligible • All IAC student travel arrangements will be handled by ORNL • Most costs will be prepaid to reduce the financial burden on students IAC Student Meeting – February 2005

16. Student Travel and Professional Conferences • Travel procedure highlights: • Director makes initial request to ORNL; either ad hoc or following a conference announcement • Student completes paperwork, Director signature is required • Student info entered into ORNL travel system (by ORNL) and student works with ORNL travel agent to select itinerary • Expense reports for items not pre-paid by ORNL are submitted by students within 2 weeks following the trip • Processing time: 2 weeks minimum for citizens; 3 weeks for foreign students • Students can expedite the process (and save IAC $$) by completing the paperwork and contacting ORNL travel agents in a timely manner • Contact information: • Initial Travel Requests: Michaela Martin, martinma@ornl.gov • Travel arrangements and expenses: Joan Carrington, 865-574-5206, carringtonje@ornl.gov IAC Student Meeting – February 2005

17. Student Travel and Professional Conferences • Upcoming conferences • USCHPA Annual Policy SummitMay 3-5, 2005, Washington, DC, www.uschpa.org • The Industrial Energy Technology Conference, IETCMay 11-12, 2005, New Orleans, LA, www-esl.tamu.edu/ietc • Institute for Industrial Engineers Annual MeetingMay 14-18, 2005, Atlanta, GA, www.iieannual.org • ACEEE Summer Study in IndustryJuly 19-22, 2005, West Point, NY, www.aceee.org, (co-scheduled with the IAC Directors Meeting) • AEE World Energy Engineering CongressSeptember 14-16, 2005, Austin, TX, www.energycongress.com IAC Student Meeting – February 2005

18. Student and Alumni Newsletter • January 2005 release • Available on the student website • Electronically delivered to current and former students • IAC news briefs from all centers • Focus stories from Bradley, Miami, Mississippi State • Currently soliciting articles for the next newsletter • Susie Allen (allensusie@comcast.net) will be collecting newsletter materials from centers IAC Student Meeting – February 2005

19. IAC Student Forum Website • We try to update the site content regularly • Important announcements are listed on the home page • The Career section is VERY popular with employers who are interested in hiring IAC students • Please have your students post resumes • Please remind your students to check the site frequently for job opportunities • We are always in need of new materials (pictures, stories) from the students or alumni for the website • Suggestions? Comments? IAC Student Meeting – February 2005

20. Miscellaneous “Issues” for the Roundtable • Student IAC Certificate Criteria: Should DOE raise the standards for IAC student certificates? • DOE-sponsored research and project opportunities for students: How could IAC students support DOE-related projects? What are the challenges/issues associated with this? • Improving student impacts: What should DOE do to improve the quality of the IAC experience for students? How can we increase the number of graduates that enter careers with energy-related responsibilities? IAC Student Meeting – February 2005

21. Questions, Suggestions or Comments on IAC Student Activities or Metrics? Contact: Michaela Martin IAC Student Activities Coordinator Oak Ridge National Laboratory865-574-8688, martinma@ornl.gov IAC Student Meeting – February 2005