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Helix Nebula- The Science Cloud First Period Review

Helix Nebula- The Science Cloud First Period Review . Bob Jones - CERN 03 July 2013.

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Helix Nebula- The Science Cloud First Period Review

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  1. Helix Nebula- The Science CloudFirst Period Review Bob Jones - CERN 03 July 2013 • This document produced by Members of the Helix Nebula Partners and Consortium is licensed under a Creative Commons Attribution 3.0 Unported License.Permissions beyond the scope of this license may be available at http://helix-nebula.eu/ • The Helix Nebula project is co-funded by the European Community Seventh Framework Programme (FP7/2007-2013) under Grant Agreement no 312301

  2. Review agenda • 09:30 - 10:00 Project Overview and Management (WP1) • 10:00 - 10:10 Q/A • 10:10 - 10:25 WP2: Engagement and Dissemination • 10:25 - 10:35 Q/A • 10:35 - 10:50 WP3: Representation of Requirements • 10:50 - 11:00 Q/A • 11:00 – 11:30 Coffee Break • 11:30 - 11:45 WP4: Cloud Platform & Provisioning • 11:45 - 11:55 Q/A • 11:55 - 12:25 WP5: Flagship Deployment • 12:25 - 12:35 Q/A • 12:35 - 12:55 WP6: Inter-operability with e-infrastructures • 12:55 - 13:05 Q/A • 13:05 - 14:00 Lunch • 14:00 - 14:30 WP7: Business Models • 14:30 - 14:40 Q/A • 14:40 - 14:55 WP8: Governance Models • 14:55 - 15:05 • 15:05 - 15:35 Summary and Plans for the next period • 15:35 - 15:45 Q/A • Closed session • Feedback from reviewers Helix Nebula review- Bob Jones - CERN

  3. Project overview and management • Objectives • Consortium • Work Packages • Management • Deliverables/milestones • Financial status • Effort consumption Helix Nebula review- Bob Jones - CERN

  4. A European cloud computing partnership: big science teams up with big business • Strategic Plan • Establish multi-tenant, multi-provider cloud infrastructure • Identify and adopt policies for trust, security and privacy • Create governance structure • Define funding schemes To support the computing capacity needs for the ATLAS experiment • Setting up a new service to simplify analysis of large genomes, for a deeper insight into evolution and biodiversity • To create an Earth Observation platform, focusing on earthquake and volcano research Adopters Helix Nebula review- Bob Jones - CERN

  5. Overall Objectives The Helix Nebula projectis a preliminarysteptowards a Europeancloud-basedscientific e-infrastructure 1. A platform capable of development through PPP into a scalable science cloud 2. A flexible governance structure capable of growing alongside the infrastructure itself 3. Representations of functional and non‐functional requirements including policies for trust, security and privacy 4. Agreements regarding inter‐operability with other, existing, e‐infrastructures 5. Three flagships based at CERN, EMBL and ESA (represented by CNR), selected as ‘stretch’ targets highlighting extreme cases of the requirements of the ERA and space agencies 6. Sustainable business models adhering to and supporting European‐level policies 7. A roadmap and development plan for addressing issues on the road to 2020 Helix Nebula review- Bob Jones - CERN

  6. Workshop EMBL Blue Box and ServArch docs published Timelines Workshop ESRIN Strategic Plan agreed TechArch doc published Catalyst for change in Europe doc published General Assembly (GA) 1, CERN GA2, ESApublic event Flagships selected(CERN, EMBL, ESA) Proof of Concept (PoC) deployments start Pilot deployments start (CERN, EMBL, ESA) PoC deployments complete PoC deployments assessed (CERN, EMBL, ESA)New flagships presented (PIC, ECMWF, UNESCO) Helix Nebula review- Bob Jones - CERN

  7. WorkPackages Helix Nebula review- Bob Jones - CERN

  8. Work Packages • WP1: Management & Coordination (CERN) • WP2: Engagement and Dissemination (Cloud Security Alliance) • WP3: Representation of Requirements (CloudSigma) • WP4: Cloud Platform & Provisioning (Atos) • WP5: Flagship Deployment (Logica) • WP6: Inter-operability with e-infrastructures (EGI.eu) • WP7: Business Models (SAP) • WP8: Governance Models (T-Systems) • WP9 (starts M16): Evaluation Roadmap and Development Plan (EMBL) Duration: 2 years Start Date: 01 June 2012 EC co-funding: 1.8 Million €Total budget: ~2.9 Million€ Total effort: 202 person months Proportion of effort by work package Helix Nebula review- Bob Jones - CERN

  9. Relationships between work packages WP1 - Coordination WP2 – Engagement and Dissemination Helix Nebula review- Bob Jones - CERN

  10. Consortium Helix Nebula review- Bob Jones - CERN

  11. EC Project Beneficiaries • 10 beneficiaries within a larger initiative • The Helix Nebula Initiative has grown from 20 members at the start of the EC project in June 2012to 34 in June 2013 • The overall initiative: • 14 Suppliers • 14 Adopters • 6Users • The EC project Beneficiaries: • Suppliers: 7 • Users: 3 Helix Nebula review- Bob Jones - CERN

  12. Members of the HelixNebula Initiative Helix Nebula review- Bob Jones - CERN

  13. Members of the HelixNebulaInitiative (cont.) Helix Nebula review- Bob Jones - CERN

  14. Management Helix Nebula review- Bob Jones - CERN

  15. Management Structure Signed on 22.06.2012 Signed by all parties in November 2012 Published on 31.05.2012 Amended on 24.04.2013 • Weekly management team teleconferenceschaired by CERN (41 in period 1): • Attended by 3 suppliers (Atos, CloudSigma, T-Systems) + 3 demandsiderepresentatives (CERN, EMBL, ESA) + 1 invited (initiative member) • Collaboration Board Meetings chaired by EMBL: • 6 July 2012, CERN, Geneva, Switzerland • 18 January 2013, ESRIN, Frascati, Italy Helix Nebula review- Bob Jones - CERN

  16. Management Tasks • The pre-financing was distributed in two installments to avoid overspending of funds without achievement of tasks • Successful launch of a dry-run of the financial reporting process covering the first 7 months of the project in order to: • identify any missing information and issues that could arise • Monitor the resourceconsumptionduring the first half of the period • Review of progress and plans at the General Assemblies • The open repository for all Helix Nebula documents on the CERN Document System (CDS) • The contents of the communication tools (website, Facebook, Twitter) approved by Mgmt Team. Websitehostedby CloudSigma (at no cost to project) • The AlfrescoShare Entreprise collaboration tool to share documents within the inititiative/projectprovided by EMBL (at no cost to project) • The 21 email lists (hosted EGI.eu and CERN at no cost to project) Helix Nebula review- Bob Jones - CERN

  17. Quality Assurance: ReviewProcess Work Package Internal Review • Review procedure documented as Annex 7 of the Consortium Agreement: • All first period deliverables submitted • All milestones achieved and documented Helix Nebula Deliverable Formal Review Consortium Review Management TeamReview Publication EUReview Helix Nebula review- Bob Jones - CERN

  18. Grant Agreement Amendment: 24 April 2013 • Electronic-only transmission and signatures • Use of the electronic-only signature and transmission of financial statements and electronic-only transmission of certificates for all future financial statements (Forms C) and certificates (Forms D and E) • Modification of Annex I – Description of Work • Annex I – Description of Work is modified The revised Table A3 (budget breakdown) and WT8 (project effort and what it costs) of Annex 1, dated 10 April 2013 have been modified to modify the cost of personnel for beneficiary CNR according to the funding scheme: 6 PM funded and 5 unfunded. Helix Nebula review- Bob Jones - CERN

  19. Deliverables – Period 1 • Additional reports published by the initiative via the open access repository • Architecture document (TechArch) • Service definition (ServArch) • Blue Box description (TechArch) • Future directions – Helix Nebula the Science Cloud: A Catalyst for Change Helix Nebula review- Bob Jones - CERN

  20. Milestones Helix Nebula review- Bob Jones - CERN

  21. Financial Status Helix Nebula review- Bob Jones - CERN

  22. Resources and Funding • The Helix Nebula pilot phase rests on financial support from: • Co-funding by the EC focused on: • Coordinating beneficiaries’ efforts and animating the initiative • Policy aspects,Communication and Outreach • Demand-side beneficiaries (CERN, CNR, EMBL) • Contribution to the cost of cloud resources consumed (420K€ over 2 years) • Manpower for porting flagships to the infrastructure (WP5, not reported in cost claims) • Supply-side beneficiaries (Atos, CloudSigma, CNR, EGI.eu Logica, SAP, T-Systems) • Development of services and Blue Boxes • Costs to the operation of the services • Significant contribution from members of the HN initiative (not beneficiaries of the project): • ESA and CNES: manpower for flagship deployment + cost of services consumed • SMEs: SixSq, Terradue, TheServerLabs involved in TechArch and ServArch • Development of services and connection to Blue Boxes by suppliers • Dante & NRENs: Effort to connect supplier data centres to GEANT Helix Nebula review- Bob Jones - CERN

  23. Provisional Financial Status • Based on Beneficiaries’ Cost Claims for Period 1 • Total Costs: 1,038,934 EUR • 63 % of total budgeted costs • Total Requested Contribution: 801,548 EUR • 74% of budgeted requested contribution • Direct personnel costs are 72 % of total costs • Remaining costs are travel, minor subcontracting and overheads Helix Nebula review- Bob Jones - CERN

  24. Total Cost per Beneficiary Helix Nebula review- Bob Jones - CERN

  25. Provisional Financial Status Over-spending beneficiary Task of defining the cloud platform and provisioning required more work than originally foreseen. Has required more highly-skilled and experienced staff than we expected Most under-spending beneficiaries WP2 cost will be consumed in P2 Work of a trainee not charged to the EC project Work completed using effort funded via internal sources Project funded effort will be concentrated on WP5 in P2 Spent 50% of the WP5WP3 effort needed was below expectation WP2 cost will be used in P2 No impact on DoW.All beneficiaries are contributing to the project Helix Nebula review- Bob Jones - CERN 25

  26. Effort Consumption Helix Nebula review- Bob Jones - CERN

  27. Total Effort by Beneficiary Transition from the PoC to the pilot deploymentstook longer thatexpected Helix Nebula review- Bob Jones - CERN 27

  28. Total Effort by Activity Helix Nebula review- Bob Jones - CERN

  29. Summary • The Helix Nebula has fully completed its first year of work • All beneficiaries are active and have justified their costs • The unspent EC resources will be consumed during the 2nd period (details in final presentation) • Suitable structures have been put in place to manage the project within the context of the larger Helix Nebula initiative • The members of the larger Helix Nebula initiative have contributed significant resources to achieving the objectives Helix Nebula review- Bob Jones - CERN

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