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Planning for the Future of Troop 104

Planning for the Future of Troop 104. Bill Sherman 10/31/2011. Why?. We’ve doubled our enrollment over the last year. We’re at 42 Scouts. There is every reason to believe that we will grow by 15+ new Scouts per year Higher for this coming year (24 is my guess)

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Planning for the Future of Troop 104

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  1. Planning for the Future of Troop 104 Bill Sherman 10/31/2011

  2. Why? • We’ve doubled our enrollment over the last year. We’re at 42 Scouts. • There is every reason to believe that we will grow by 15+ new Scouts per year • Higher for this coming year (24 is my guess) • We think that this “bubble” passes in about 5 years • Still, at 42, 57, 72, 87, 102… • What steps do we need to take in advance to ensure growth continues smoothly?

  3. Age Progression Chart for Troop 104

  4. Scouts • Youth Leadership • After the “cliff” in 2012, years 2013-2015 will have a lot fewer 16-17 year olds • We should have some stratification of current “Scout/Tenderfoot/2nd” by this time • Will it be enough? What else can we do? • Mentor current “elders” and 2nd tier “most promising” leader candidates • ACTION ITEM: Focus on helping today’s 17 Y.O.’s (Wilson, SHo, Poladian, Kaiser) groom the 13-15’s (NSpadaro, Farrell, Cummings, Gentile) • prepare for the 2012 “cliff”

  5. 5 Year Plan • The “age-out cliff” in 2012 is an example of why we should sketch out what we think the next 5 years will look like • What a 5 Year Plan is… • Shared vision of what we might look like in 5 years • Living “document” • Goal is to direct our efforts and resources towards accomplishing that shared vision • What it is not… • Micromanagement of Troop operation • Low level “tactics” exhaustively documented

  6. Resource Contention - People • New Adult Leadership Positions • Trip Coordinator • Publicity • Adult Quartermaster • Webelos-to-Scout Advancement Coordinator • ??? • Training for all positions • Give our scouts the best program they can get • College Boys – new “Unit College Scouter Reserve” until they are fully trained • Adults – insist on 100% training for all • Succession planning for all positions • Abrupt changes are the largest threat • Advancement transition from Michalak to Bonnell was seamless

  7. Skills & Methodology • More emphasis on Patrols • All of the newest scouts should know their PL, APL – even if they don’t make it to many meetings • Patrol Identity – get patches, consider patrol cheers or yells. Convene with your patrol for colors. • Implementation of Patrol Method should pervade everything more. Color guard at meetings, patrol (not just PL or SPL) responsible for Troop Meeting topics, • Patrol Duty Rosters for every campout • Make sure Patrols have a focus on member rank advancement

  8. Resource Contention - Gear • Camping Gear • Tents (~12 Scout, ~10 Adult) • In the Spring we should start looking at what our next Scout tent will be. Kelty? • Stoves & Lanterns – scale well. Camp Chefs are a good safety net, but we carry cases • build an “ark of the covenant” style carrier for them • Patrol boxes – scale well; • need better color labels for Patrol box to match equipment • Scouts need to keep patrol boxes together between campouts (try and avoid repacking?) • Buy more fry pans, etc to make the patrol boxes identical • Add laminated inventory sheets

  9. Resource Contention - Facilities • All-Saints Hall Capacity • 70 Scouts might be close to our limit • After 4 patrols (1 in each corner of Lea), we will need to use the basement for one of our patrol meetings • Basement Storage Capacity • There’s a lot to be tapped into here with organization • Trailer • Already overflowed @ Round Valley (used 2 trucks) • Safety issues too – bearings need repack • Dave McIntyre to look into some philanthropic angles

  10. The Good News • The Patrol Method • Scales incredibly well • Troops like T56 have run near 100 Scouts for several years • Mr. Bowser pointed out that National starts to look at splitting units over 100 Scouts • We have a strong base of committed and interested Scouters, and a lot of parents that seem like they are ready to step up • Ed Thal (Trip Coordinator? In addition to Committee) • Judy Joshua (Publicity?) • Mike Szuch (ASM?) • Eric Fisher

  11. Journey to Excellence JTE description from National (this replaces “Quality Unit” in 2011): • JTE is a framework for planning for your unit and for your adult and youth leaders to use. • JTE is a method for evaluating your unit. • JTE provides an assessment of how you’re doing in the key areas found in great units. • JTE helps provide guidance in areas where you might do better in conjunction with advice and counsel from your commissioner. JTE sets specific guidelines and standards of what the BSA considers good performance. • JTE sets specific guidelines and standards of what the BSA considers good performance. • JTE gives an early warning of potential problem areas—as a commissioner, I can always help you get help, such as resources, training, expert assistance, etc. • JTE encourages recognition for your good performance. • JTE provides benchmarking to get ideas and tips from other good units in your district.

  12. Journey to Excellence • Our JTE scorecard shows us at a SILVER level so far this year (score 1475) • Opportunities for improvement: • Advancement: 40% have advanced a level this year; ideal 65% (Scout rank does not qualify) • Training: 0 to 300 if we get 100% trained leadership (including BSLS, OLS). Additional bonus of 100 if a PLC member attends NYLT) • 10 Campouts a year (we’re pretty far off on this one) • More Scout involvement in Budget Creation • Complete 2012-13 Program Plan by May 2012

  13. Other? • What steps should we take now to ensure a continued smooth growth? • What metrics should we monitor, and what trigger points are relevant?

  14. Summary • The first and best step is to sketch out our status and start tracking it • What few things should we look to change/improve before we meet again? • Patrol Spirit & Identity • Structure Patrol time during meetings • Fix Basement Door (donate if needed) • Investigate a better Trailer

  15. Other Points Raised in Meeting Other points taken in the meeting with Bill, Joe, Larry, Rob, Dave, Cleve were: • Build a wooden case for the Camp Chef stoves – carry it with 2 scouts using spars that go through the case • MAJOR POINT: Focus on helping today’s 17 YO’s (Wilson, Ho, Poladian, Kaiser) groom the 13-15’s (NSpadaro, Farrell, Cummings, Gentile) – to prepare for the 2012 “cliff” • Kick adults out of Lea Hall if they make the noise too loud • When we get to a 5th patrol, may need to use the downstairs • Don’t proactively recruit – we’re doing great on momentum for a year or so • Consider T104 & P4 each contributing some $$ for the replacement of the basement door – it is now a safety issue • Dave made a strong case for a larger trailer • 4x6 was no where near enough for RV Camporee • 12” wheels, stability, bearings need repacking, 0lbs pressure

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