Sonoma County Vulnerability Registry Week

1. Sonoma County Vulnerability Registry Week Kickoff Meeting March 13, 2014

2. Today’s Agenda • Welcome/Introductions & Why we are here • The 100,000 Homes Campaign & the Vulnerability Index Survey • Sonoma County’s Vulnerability Registry Week • Joining Project Teams & Supporting the Effort • Discussion • Check-In Meeting: Thursday, March 27th 3:00 PM

3. A national movement to find and house 100,000 vulnerable homeless people by July 2014. • Targets top 50 communities with more than 1,000 persons living outside • Created a new way to prioritize people for housing, and tools match those in greatest need with housing

4. 235 Communities, 50+ in California • 89,882 housed • as of March 12, 2014

5. Locally… • January 7: County Board of Supervisors approved funding to implementation the Vulnerability Index Survey developed by the 100,000 Homes Campaign, to identify the homeless persons living outside who are at greatest health risk. • Coordinated Intake (coming fall 2014): This project allows us to field test a screening tool for Coordinated Intake. • Aligns with federal priorities on chronically homeless and most vulnerable homeless households.

6. Vulnerability Registry Week • Multi-agency & multi-disciplinary team • HIPAA-compliant data collection • Sonoma County Goals • Identify vulnerable individuals and families on the street and in shelters • Create housing placement targets • Improve the way we link vulnerable people to housing in Sonoma County

7. Main elements of the Campaign 1. Registry Week: April 7-11 • Vulnerability Index: By-name registry of everyone experiencing homelessness to provide concrete, actionable data so we can set shared aims and pool resources • Systems Change/Integration: Integrate the VI, Coordinated Intake, and housing availability lists with better targeting and matching into our homeless system

8. Vulnerability Index • More than 6 months homeless AND at least one of the following: • End Stage Renal Disease • Liver Disease or Cirrhosis • HIV+/AIDS • Over 60 years old • 3 or more emergency room visits in prior three months • 3 or more ER or hospitalizations in prior year • Tri-morbid (mentally ill+ abusing substances+ chronic medical problem) • Generates a score 1-7 to prioritize people by score

9. Data Management • Data entry into Homeless Management Information System – Efforts to Outcomes client database managed by the Community Development Commission • Into our Coordinated Intake area • Highly protected database used only for client case management and aggregate reporting to our funders • Confidentiality, privacy & security training required for all users.

10. Housing Placement • This is a “Housing First” program • >300 permanent beds reserved for chronically homeless and vulnerable people. • New listing of 113 beds annually not “dedicated” but providers have committed to create a preference for this population as turnover happens. • Expect another 25 beds for chronically homeless & vulnerable by end of 2014. • Housing Team will adapt national streamlining tools to this project.

11. Housing Authority makes chronic/vulnerable preference in admin plan (DC, PHX, NOLA) Waive criminal background requirements for Section 8s (Baltimore) Restructure and re-bid outreach contracts (NYC, Denver) Use CDBG to pay for housing subsidy & supportive services (Santa Monica & Louisiana) Use FQHC to pay for supportive services and bill to Medicaid (Los Angeles) Direct VASH to house most vulnerable with 1:20 cm ratio (DC, DEN, PHX, Hollywood, Nashville, Santa Rosa) Housing Supply System and Rapid housing placement (DC model) What Other Communities Have Done

12. National Partners Local Partners: Sonoma County Community Development Commission Deployment Centers …And more to come

13. Sonoma County’s Registry Week • Survey 1700 people over 3 days • 5-6 deployment sites: • Family Support Center, Santa Rosa (goal: 750 surveys) • COTS, Petaluma (goal: 600 surveys) • Wallace House, Cloverdale (goal: 100 surveys) • Healdsburg Labor Center (goal 150 surveys) • Guerneville (site to be determined, goal 100 surveys) • Sonoma (to be determined, goal 100 surveys)

14. Volunteer RolesMonday thru Wednesday • Survey volunteers: 5:00 -8:00 AM (125) • Partner with paid homeless guides • Canvass the 25 census tracts where the densest concentrations of homeless persons were found in 2013 • 10-15 minute interviews & photo if possible • Data entry volunteers: 8:00 -11:00 AM (65) • Same-day data entry into HMIS as teams come back.

15. Thursday-Friday • Scoring & Data Analysis • Preliminary housing assignments as possible • Develop Report to Board of Supervisors • Public Briefing on project results at Board of Supervisors meeting, Tuesday April 15th. • Register to volunteer at: http://sonoma-county-homelesscount.wikispaces.com/home

16. Joining the Team & Supporting the Effort • Media & Outreach • Volunteer Recruitment • Donations • Registry Week Logistics • Vulnerability Survey Tailoring & Training • Data Entry & Analysis • Housing Placement & Services • Move-in Assistance

17. What’s Next • Team Meetings • If you signed up for a team: You’ll get emails from SCCDC staff regarding dates/times • If you decide later that you want to be on a committee: Email Cindy.Rich@sonoma-county.org and let us know which team • Check-in meeting • Thursday March 27th, 3:00-4:30 pm, 1440 Guerneville Road, Santa Rosa

18. Contact Information • Jenny Abramson 565-7548 Jenny.Abramson@sonoma-county.org • Cindy Rich 565-7537Cindy.Rich@sonoma-county.org Volunteer Registration: http://sonoma-county-homelesscount.wikispaces.com/home