Girl Scouts of MN & WI Lakes & Pines

Girl Scouts of MN & WILakes & Pines Delegate Training

Training Agenda • Review Delegate Responsibilities • Review Dates • Discuss Proposals • Review Parliamentary Procedures • Answer Questions

Delegates are expected to attend ONE council Delegate Training AND the Annual Meeting • Delegate Trainings are a choice of one of two Teleconferences Dial In: 1-866-477-6298 Enter: 275465# • Dates: Thursday, December 8 7:00 – 8:30pm Tuesday, December 13 7:00 – 8:30pm

What to Expect at the Annual Meeting • The election of Council Officers • The election of the Board of Directors • The election of the members of the Board Development Committee • The election of Delegates to the National Council Session of GSUSA • Amend Articles of Incorporation and By-Laws • Receive and act upon reports of the Board of Directors

Report back to Service Unit Constituents This is for members of the Service Unit who are 14 years old or older

Annual Meeting Date: Le St-Germain Suite Hotel 404 West St. Germain Street St. Cloud, MN 56301 January 27, 2012 | Reception- 6:30-9:00 Chanticleer Room January 28, 2012 | Registration- 8:30 a.m. Meeting 9am – Noon Luncheon 12:30 – 1:30 p.m. Ballroom – Skyway Level

Money has been allocated within the Council budget to support service unit participation in the Council's Annual Meeting. Allowable expenses include: • •Delegate Meeting registration and meal at the Annual Meeting (Delegates only, not alternates) • •$50 towards the cost of one hotel room for delegates per service unit (up to 4 persons) • •Mileage for one vehicle per service unit at the IRS volunteer mileage rate of $.14 per mile The cost of the Service Unit Delegate meal will be directly allocated from the Council budget upon registering for the Annual Meeting. The social event is at the expense of the guest/delegate. The $50 hotel subsidy and mileage expense will be reimbursed following the Annual Meeting by submitting the completed form that will be included in the Delegate Information Packet. Please complete the registration form on our website: http://www.gslakesandpines.org/files/2798.pdf Fax, email, or mail form to: (320)253-9403 kkoester@gslakesandpines.org GSMWLP Attn: Katie K. 400 2nd Ave. S. Waite Park, MN 56387 How to register as a delegate

2011 Girl Scouts of Minnesota and Wisconsin Lakes and Pines – Proposal 1

Basic Parliamentary Procedures Order of precedence: 1. Main Motion 2. Postpone indefinitely 3. Amend a motion 4. Amend an amendment 5. Refer to committee 6. Previous question Debatable motions: 1. Main motion 2. Postpone indefinitely 3. Amend a motion 4. Amend an amendment 5. Refer to committee Undebatable motion: 1. Previous question 2. Adjourn Incidental motions: 1. Point of information 2. Parliamentary inquiry According to Robert’s Rules of Order Newly Revised there are several types of motions that have a specific order of precedence. For the purposes of our council’s annual meeting the following are motions that would most likely be used: • Main motion, • Postpone indefinitely, • Amend a motion, • Amend an amendment, • Refer to committee and previous question. There is a proper order for these motions as well as correct ways to word them. Some are debatable and some are not. All require a second. There are also incidental motions that relate in some way to the business at hand and must be decided immediately before business can proceed. These would interrupt debate in order to be addressed. When there is an amendment made to a motion it must be discussed and voted on before the main motion’s discussion can continue or be voted on. If there is an amendment to an amendment the same applies, i.e. the amendment to the amendment must be discussed and voted on before the amendment can be voted on. It is important that the chair repeat the motion up for vote so that it is clear what is being voted on at that time.

Procedures continued What the motions mean: • Postpone indefinitely-rejects or kills the main motion without a vote on it. • Amend a motion-modify the wording of a pending motion or amendment. This requires a second. This may not alter the intent or increase the scope of the main motion. • Refer to committee-send the main motion to a committee for further investigation or review. This requires a second and a majority vote to pass. • Previous question-immediately closes debate and the making of amendments. This can be for an immediately pending amendment or for a series of pending questions. This requires a second and a vote of 2/3 to pass. • Point of information-for purposes of obtaining information and not be a means of debate. This must be in the form of a question. • Parliamentary inquiry-to obtain information about parliamentary procedure or use of a motion that pertains to the pending business. Procedure for various motions Main Motion: • The delegate should state name and service unit before stating, “I move that….”. • Another delegate seconds motion. • The chair states the motion by repeating it (which formally places it before the group). • Chair asks for discussion. At this time it is considered pending and can have secondary motions applied to it (amendments, etc). • Chair puts the question to the vote after repeating the motion in its final form. Other Motions: • After stating name and service unit, use the words, “I move….” • i.e. I move the previous question; I move to amend the motion by….. • Incidental motions are stated by using the words, “I rise to a point of information” or “I rise to a parliamentary inquiry” before stating the question.

QUESTIONS????? Thank you for attending the training!

Girl Scouts of MN & WI Lakes & Pines