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Parkway 2009 Test Coordinator Manual Training March 10, 2009 March 11, 2009 March 12, 2009 PowerPoint Presentation
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Parkway 2009 Test Coordinator Manual Training March 10, 2009 March 11, 2009 March 12, 2009

Parkway 2009 Test Coordinator Manual Training March 10, 2009 March 11, 2009 March 12, 2009

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Parkway 2009 Test Coordinator Manual Training March 10, 2009 March 11, 2009 March 12, 2009

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  1. Parkway 2009 Test Coordinator Manual TrainingMarch 10, 2009March 11, 2009March 12, 2009 Presentors: Jami DeBosch, Julie Harrison, Bonnie McCracken, Mary Rueschhoff, Randy Eikel, Kathy Muehlrath, and Chialin Hsieh Parkway MAP Training

  2. Missouri Assessment Program Grade-Level Assessments 2009Communication Arts…….Grades 3-8 Math………………...............Grades 3-8 Science……………………Grades 5 and 8 Test Coordinator’s Manual Parkway MAP Training

  3. Dates to Remember: Arrival of Materials • Feb. 20-27, 2009 Test Coordinator packages to districts • March 13th, 2009 Test Materials arrive in districts Testing Window • March 30-April 24, 2009 Administer Tests Test Coordinator’s Manual Parkway MAP Training

  4. Return of Materials • Friday, April 24 , 2009 Material at Parkway Warehouse before noon • April 27, 2009 Deadline to contact CTB/McGraw-Hill for pickup of testing materials • April 30, 2009 Deadline for testing materials to be picked up by CTB’s transportation vendor Test Results • August-September 2009 Reports shipped to districts Test Coordinator’s Manual Dates are located on the back of front cover Parkway MAP Training

  5. Page 8 DTC’s Responsibilities: • Checks, reviews and distributes testing materials to the STC’s • Trains STCs on testing processes • Assumes STC role when necessary • Guarantees security for all testing materials • Acts as sole channel for all communication between districts/State and CTB Service Line • Collects all testing materials after the test and returns to CTB/McGraw-Hill Test Coordinator’s Manual Parkway MAP Training

  6. Page 9 STC’s Responsibilities • Receives and checks all testing materials from the DTC • Assumes DTC role when necessary • Guarantees security of all testing materials • Disseminates Examiner’s Manuals • Trains all Examiners • Checks Group Information Sheets (GISs) • Completes School/Group Lists • Collects all testing materials after testing, checks and organizes materials for return to the DTC Test Coordinator’s Manual Parkway MAP Training

  7. Examiner’s Responsibility • Examiner primary responsibilities are addressed in the 2009 Test Examiner’s Manual provided for each grade Test Coordinator’s Manual Parkway MAP Training

  8. Page 2 Summary of 2009 Changes The MAP tests will begin being conversationally referred to as MAP Grade-Level Assessments. However, no written name change will appear until the 2010 manuals. • MAP Grade-Level Assessments will no longer be administered at Grades 10 and 11. Those assessments are replaced by the MAP End-of-Course Assessments. A new bubble has been added to the Student Information Sheet (SIS) called, “Not Enrolled in Building”. Guidelines have been added for how to handle test books of students who move during test administration. Test Coordinator’s Manual Parkway MAP Training

  9. Page 2 • Foreign exchange student guidelines have been added. • Guidelines for electronic equipment have been added. • Guidelines for handling students who recognize literacy-based passages have been added. • The white shipping label for return of test books now reads: “UNUSED/DO NOT SCORE.” Summary of 2009 Changes (contd.) Test Coordinator’s Manual Parkway MAP Training

  10. Page 2 The process for transcribing student responses from a Braille test book to the regular print version has changed. Instructions for this process are included in the Braille Kits sent directly to Examiners. Summary of 2009 Changes (contd.) Test Coordinator’s Manual Parkway MAP Training

  11. Page 3 Guidelines for Special Student Groups • Accommodations for special populations can be found in the Test Examiners’ Manuals • The following are examples of special populations: • IEP students • IAP (504) • ELL • Guidelines for testing other students can be found in the TCM • Out-of-District students • Homebound students • Home-schooled students • MoVIP students Test Coordinator’s Manual Parkway MAP Training

  12. Page 3 Students Testing Out-of-District • The home DTC (where the student is enrolled) delivers the testing materials to the serving districts/agencies • After testing, the completed materials are returned to the home DTC • The GIS determines where students’ result will be reported Test Coordinator’s Manual PEGS students Parkway MAP Training

  13. Page 3 Homebound Students: • Must take the test if they are receiving homebound services • Must have test administered by a trained Examiner who guarantees the security of testing materials • May be tested either at home or school Test Coordinator’s Manual SSD will take care of homebound students. Please make sure you communicate with SSD. Parkway MAP Training

  14. Page 3 Home-School Students • May take part with the local district at the district’s discretion • If receiving services in a subject that is assessed, the student must be tested at the local school. The student will only be tested in the subject area in which they are receiving instruction Test Coordinator’s Manual Private school student coming for Parkway gifted program 1 day a week no need to be tested for MAP Parkway MAP Training

  15. Page 4 Student Make-up Sessions Test Coordinator’s Manual Try at least one item per content area below basic. Parkway MAP Training

  16. Page 4 Student Absences • Write student’s name on front of the unused test book • Affix student barcode label if accurate • Complete SIS if student barcode label is inaccurate • Code SIS for absences • Return test book with scorable books Test Coordinator’s Manual Parkway MAP Training

  17. Page 5 Large Print/Braille Procedures • Must be transcribed to a regular edition test book to receive score • Large Print/Braille editions must be labeled, “Contents transcribed to a regular test book -- DO NOT SCORE” • Must use special handling and packaging instructions that come with the Large Print/Braille editions • Must return Large Print/Braille editions with unused testing materials Test Coordinator’s Manual Parkway MAP Training

  18. Page 5 ELL Students For Mathematics and Science Assessments only: • ELL students may respond in their native language, oral or written • ELL students’ responses must be translated into English and scribed verbatim into a regular test book • Translators must be trained in administering the MAP Grade-Level tests • Translators can review tests before administration in a secure environment • Translators must guarantee security of testing materials • ELL accommodation codes apply (see Examiner’s Manual codes) Test Coordinator’s Manual Parkway MAP Training

  19. Page 6 All the followings will result in Below Basic Invalidations Six categories for test invalidation: • Student discovered cheating • Examiner reads any part of the C.A. test to student(s) other than students who are Blind/Visually impaired who do not read Braille • Examiner signs any part of the C.A. test • Examiner paraphrases test questions in any content area • Examiner reads any part of the C.A. test to a student in the student’s native language • A student uses a bilingual dictionary for any part of the C.A. test Test Coordinator’s Manual Paraphrases direction for each session is OK. Parkway MAP Training

  20. Page 6 & 7 Invalidation Procedures • The STC agrees with the Examiner regarding the test invalidation due to cheating • STC completes the Teacher Invalidation grid on the SIS • STC provides demographic information to the DTC • STC includes invalidated test materials with the scorable testing materials • DTC sends written communication to DESE Test Coordinator’s Manual Parkway MAP Training

  21. Parkway MAP Training

  22. Page 10 Student Barcode Labels • Student barcode labels are in the Test Coordinator’s Kit • Student barcode labels include: • Information from MOSIS pre-code file • Demographic information (but not all biographical data) from the pre-code file • CTB/McGraw-Hill prints and provides: • One biographical master label • Two student barcode labels • DTC and STC do the following: • Check student barcode label against the student pre-code roster for accuracy • Determine viability of labels • Handle barcode exceptions appropriately Test Coordinator’s Manual Parkway MAP Training

  23. Page 11 Test Coordinator’s Manual Student Information Sheet (SIS) override the label Parkway MAP Training

  24. Page 12 & 13 Save all boxes!! STC Folder • School packing list • School cover letter • Add/Short Form – School • Braille Omit Return Instruction Sheet • School Group Lists (SGL’s) • Group Information Sheet (GIS) for each teacher and grade • Test Coordinator’s Manuals • Blank green stock labels • Return Shipping Labels: • Blue for scorable materials • White for unused Inventory • Student Barcode Label Instruction Sheet • Student Pre-code Roster • Blank Barcode Label Stock • Student Barcode Labels Test Coordinator’s Manual Parkway MAP Training

  25. Page 13 Testing Materials • Packaged by school • Shipped to the address designated in the online order • Includes: • Examiner’s Manuals • Test books • Large white envelops • Ancillary testing materials Test Coordinator’s Manual Parkway MAP Training

  26. Page 13 Verify Shipment • Compare the packing list materials against shipment • Any questions, contact Chialin 5-7047 or Ann 5-7041 Test Coordinator’s Manual Parkway MAP Training

  27. Page 15 STC’s Responsibilities Test Coordinator’s Manual Parkway MAP Training

  28. Page 15 & 16 Examiner’s Responsibilities Test Coordinator’s Manual Parkway MAP Training

  29. Page 14 Test Book Accountability Form • Used to ensure 100% accountability of test books • Deals with the security barcode numbering system • Each STC in the district needs a copy • Instructions for use outlined on page 14 - 15 in TCM • Both DTC and STC have pretest and post-test responsibilities regarding the form • Examiners do not get a copy of the form Test Coordinator’s Manual Parkway MAP Training

  30. Page 14 Security Barcode • Used for test book security • Used for inventory – each book consecutively numbered • Used to ensure 100% accountability of test books • Used for missing inventory reports generated by CTB/McGraw-Hill • Used by DESE to track barcode numbers, district and school name • Located on lower right-hand corner directly above “Spring 2009” Test Coordinator’s Manual Parkway MAP Training

  31. Security SHALL NOT’S • Testing materials shall notbe photocopied, duplicated or made accessible to non-testing personnel • Testing materials shall notbe viewed by Examiners before testing • Testing materials shall notbe left in an unsecured area at any time, for any reason -- must be locked in a secure cabinet or in a secure room before, between and after testing sessions • Testing materials shall notbe discussed between Examiners • Test books shall notbe shared between schools Test Coordinator’s Manual Parkway MAP Training

  32. Page 15, 16, & 19 Test Administration Musts • STC distributes the 2009 Examiner’s Manuals to all who will administer the test as soon as possible • STC collects all student draft work and scratch, graph or grid paper and securely destroys after testing Test Coordinator’s Manual Parkway MAP Training

  33. The Test Examiner’s Manual is constructed so that an Examiner can administer more than one content area in a grade level using one manual. Steps 1-4: Contain the same information in all content areas Step 5: Contains test administration directions specific to Communication Arts, Mathematics, and Science for relevant grade level Steps 6-8: Contain the same information in all content areas Examiner’s Manual Parkway MAP Training

  34. Testing Time Guidelines: • Testing times vary per grade level – consult the “Testing Schedules” within the examiner’s manual for timing guidelines. • Testing time has increased given the fact that additional Field Test items are embedded (EFT). Examiner’s Manual Parkway MAP Training

  35. Types of Questions Students’ content knowledge is measured using three types of test items: • Selected Response Items (multiple-choice questions) • Constructed-response items (short answers) • Performance Events or Writing Prompt Examiner’s Manual Parkway MAP Training

  36. Field Test Items • Field Test items are embedded throughout the test (EFTs) • The testing period includes additional time for the EFTs Examiner’s Manual Parkway MAP Training

  37. Table of Contents Step 1: Preparing for Testing and Testing Schedule Step 2 Organize Your Classroom Step 3 Check Your Testing Materials Step 4 Before Testing Step 5 Administer the Test Step 6 Invalidations and Make-ups Step 7 After Testing: Student Status Coding Step 8 Assemble Materials for Return Glossary Examiner’s Manual Parkway MAP Training

  38. Glossary • Located on the last 2 pages in each Examiner’s Manual • An extensive list of terms and definitions used for testing materials and administering the assessment • Helpful resource while reviewing the procedures/guidelines for administering the grade-level test Examiner’s Manual Parkway MAP Training

  39. Step 1: Preparing for Testing(Pages 1-4) • Testing Schedules – Page 1 for all content areas • Review the test directions in the Examiner’s Manual in advance • Testing materials shall not be viewed by Examiners before testing with few exceptions, e.g. translators • Some sessions are strictly timed. Other sessions allow students who are making adequate progress to complete the test • Each test session must be completed in one sitting • Proctors – One proctor for every 20 students in excess of 30 • Accommodations – Discussed in Step 7 (ELL and IEP) Examiner’s Manual Parkway MAP Training

  40. Use Standardized Testing Procedures • Follow the instructions to ensure similar testing conditions are used in all classrooms: • Read test directions exactly as written • Observe time allowances for strictly-timed sections • Verify that students understand the directions and how to mark answers: • Test directions in the manual can be clarified if necessary • Test items and their directions CANNOT be clarified or paraphrase Examiner’s Manual Parkway MAP Training

  41. Large Print and Braille • Accommodations must be coded on SIS on inside of front cover of the test book • Manipulatives are included with Braille and Large Print editions • Brailler can be used for the Braille edition • Braille and Large Print test books must be transcribed to regular test book • Braille and Large Print test books have special instructions that accompany the test books rather than the TC Kit • Mark the Braille and Large Print book with the words, “Contents transcribed to a regular test book. DO NOT SCORE”, and return those test book editions to CTB/McGraw-Hill with the unused test books Examiner’s Manual Parkway MAP Training

  42. Step 2: Organize Your Classroom (Page 4) Plan and organize for: • Distributing and collecting materials • Making seating arrangements • Using a “Do Not Disturb Sign” (not provided) • Note start and stop times on the board for the timed sections of the test Examiner’s Manual Parkway MAP Training

  43. FOUR DO’S FOR EXAMINERS Do remove all information from the room that might cue students about test content or process Do eliminate noise distractions Examiner’s Manual Do prepare students the day before the test to get a good night’s sleep Do remind students to use ONLY No. 2 non-mechanical pencils to bubble in their answers Parkway MAP Training

  44. FOUR DON’TS FOR EXAMINERS Don’t limit students -- encourage students as a group to attempt all items Don’t correct answers that are wrong Examiner’s Manual Don’t return books to students to have them revise or complete answers Parkway MAP Training

  45. Step 3: Check Your Testing Materials(Pages 5-7) Examiner materials: • Examiner’s Manual • Student barcode labels • Test Books • Manipulatives - Prepare by having all manipulatives “punched-out” prior to testing • One Group Information Sheet (GIS) per Examiner/Grade • Large white envelopes • A box or envelope for unused test books • Do Not Disturb sign (not provided) Examiner’s Manual Parkway MAP Training

  46. Student materials • Items not provided but specified for use in various testing sessions. Read instructions in Examiner’s Manual: • Writing instruments are not provided – students must use non-mechanical, No. 2 pencils • Scratch, graph or grid paper for all Mathematics sessions • Book markers (such as blank paper strips or index cards) Examiner’s Manual Parkway MAP Training

  47. Ancillary Materials for Mathematics: Manipulatives: Students will be provided with a standard set of manipulatives for use during the test. No other classroom sets of manipulatives will be allowed. Reference Sheets: Grades 3 through 7are provided all necessary formulas and conversions with the items. No separate reference sheet will be provided. Grades 8 will be provided with a reference sheet that contains formulas and conversions. Calculators: Grades 3 through 5 are not allowed to use calculators during any session of the test. • Grades 6 through 8 may use calculators except during Session 2, Parts 1 and 3. If schools choose to use calculators on the other parts of the test, students should be given advanced notice and given access to a calculator Examiner’s Manual Parkway MAP Training

  48. Ancillary Materials for Communication Arts: Grade 3: A standard dictionary and extra paper for writing first drafts may be used only during Session 2. Grades 7: A standard dictionary, thesaurus, grammar handbook, and extra paper for first drafts may be during Session 2. Grades 4, 5, 6, 8: No tools may be used for any sessions of the test. Examiner’s Manual Parkway MAP Training

  49. Ancillary Materials for Science: REFERENCE SHEETS: Grade 5:willnot be provided a reference sheet. Necessary formulas and conversions will be included with the item Grades 8:will beprovided with a reference sheet that contains formulas and conversions when required by particular items CALCULATORS: Grade 5 and 8:will not be allowed to use calculators during anysession of the test Examiner’s Manual Parkway MAP Training

  50. Security “Shall Nots” • Testing materials shall not be photocopied, duplicated or made accessible to non-testing personnel • Testing materials shall not be viewed by Examiners before testing • Testing materials shall not be left in an unsecured area at any time, for any reason -- must be locked in a secure cabinet or in a secure room before, between and after testing sessions • Testing materials shall not be discussed between Examiners • Test books shall not be shared between schools Examiner’s Manual Parkway MAP Training