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Agenda

Agenda. Eligibility TRS PERS Scenarios Retiree Return to Work Forms Open Discussion. Eligibility. Eligibility. Determination. Documentation. Periodic Review. Membership Eligibility. Three steps. to successful eligibility management. Determination. Determination.

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Agenda

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  1. Agenda • Eligibility • TRS • PERS • Scenarios • Retiree Return to Work • Forms • Open Discussion

  2. Eligibility Eligibility

  3. Determination Documentation Periodic Review Membership Eligibility Three steps to successful eligibility management

  4. Determination Determination

  5. Determination You are responsible for the initial determination of an employee’s eligibility for membership Retirement Status Form Position Eligibility Worksheet New Hire Pyramid

  6. TRS Eligibility

  7. TRS Plan 1 • Member • Person who has established membership and has not withdrawn their contributions • Former Member • Person who has established membership and has withdrawn their contributions

  8. 887551111 887-55-1111

  9. 441223333 441-22-3333

  10. TRS Plan 1 Members • Report all TRS Plan 1 members regardless of position on the TRS transmittal from the first day of employment

  11. TRS Plan 1 Former Members • A former member of TRS Plan 1 is treated as if they have never been a member of TRS • If the individual is eligible for HERP coverage they must join HERP immediately • Less than full-time contracts that are not eligible for HERP provide quarterly substitute report • RCW 41.32.013 Hired into a faculty position

  12. TRS Plan 1 Former Members • Eligible Position • Report in HERP if appropriate Or • Report in PERS until TRS Plan 1 membership is reestablished (payback withdrawn TRS Plan 1 member contributions) • Ineligible Position • Report in HERP if appropriate • Do not report on transmittal until TRS Plan 1 membership is reestablished Hired into a non-teaching position

  13. TRS Plans 2 and 3 • Eligible Position • Report in appropriate System/Plan • Ineligible Position • Provide a quarterly report if they are working in an ineligible position and not contributing to HERP • RCW 41.32.013 A position is eligible if it normally requires five or more months of at least 70 hours of earnable compensation during September through August of the following year

  14. PERS Eligibility

  15. PERS • The initial determination of eligibility must be based on the position • Job share • Employees in an ineligible position cannot be members • Employees working in more than one ineligible position may be eligible for membership • Eligibility can also be determined by the person

  16. PERS • New Position • Meets eligibility definition for two consecutive years • Existing Position • Meets eligibility definition during at least one year in any two year period A position is eligible if it normally requires at least five months each year in which regular compensation is earned for at least 70 hours per month

  17. PERS • Independent Contractors • WAC 415.02.110 • Contractor Questionnaire • Current members of Higher Education Retirement Plans (HERP) • Student and spouse of student • WAC 415-108-520 Exempt from Membership

  18. PERS Options • New Member Plan Choice • Transfer Option • Membership Chosen

  19. New Member Plan Choice • New to PERS on or after March 1, 2002 • Member has up to 90 days to make their plan choice between PERS Plan 2 and PERS Plan 3 • Member defaults to PERS Plan 3 at the end of 90 days • WSIB • Rate option A, 5% • 90 Day Report

  20. San Juan Island SD

  21. New Member Plan Choice • Report member in PERS Plan 2 on the first transmittal • Unless member chooses a plan before payroll cutoff • Begin date • Choice date • Submit plan choice record via the transmittal after the Member Information Form (MIF) is received • Plan choice date (the date member signed the form) • Plan choice code • 2C • 3C • 3D

  22. 535112222 KELLY 535-11-2222

  23. Transfer Option • Established PERS Plan 2 membership prior to March 1, 2002 • Option to transfer to PERS Plan 3 in January • Report in PERS Plan 2 • Plan transfer code • 3X

  24. Membership Chosen • Member chose PERS Plan 2 • Report member in PERS Plan 2 • May never transfer to PERS Plan 3

  25. 123456789 CASEY 123-45-6789

  26. Membership Chosen • Member chose PERS Plan 3 OR • Member defaulted into PERS Plan 3 • Report member in PERS Plan 3 • 90 days to choose investment program and contribution rate • Default • WSIB • Rate option A, 5% • Report only employer contributions until MIF is received or member defaults • Member contributions from date of choice/default forward

  27. 544113232 JEREMY 544-11-3232

  28. Plan 3 Lost Earnings • If employer misses a deduction, deduct double on the next reporting period • Potential for lost earnings • Be consistent with application • Employer or member can notify DRS

  29. PERS Plans 1 and 2TRS Plan 2 • A member of PERS Plans 1, 2 or TRS Plan 2 who have withdrawn their contributions are treated as if they have never been a member of PERS or TRS • If the individual is eligible for HERP coverage they must join HERP immediately

  30. PERS and TRS Plans 3 • A member of Plan 3 who has withdrawn their contributions is still considered a member of PERS or TRS • Plan 3 withdrawn members can still have rights to a Defined Benefit • WAC 131-16-031 • If the individual is eligible for HERP coverage and working in an eligible position (PERS/TRS) give them a choice • WAC 131-16-031 • “Page 9”

  31. Documentation Determination Documentation

  32. Position Management • Determine what positions you have • Assign each position a unique identifier • Numbering systems • Track each position • Determine the position’s eligibility by reviewing the number of hours worked under each unique identifier

  33. Documentation • All determinations of position eligibility should be documented • Numbering system • Position Eligibility Worksheet • Determinations must be kept and maintained in a separate file for 60 years • Per established archival retention schedule • Payroll register and timesheets

  34. Documentation Periodic Review Determination Periodic Review

  35. Periodic Review Review all less than full time positions on a regular basis Positions Change At least yearly

  36. Documentation Periodic Review Determination Eligibility SUCCESS

  37. Retirees Eligibility

  38. Retirees • A person receiving a lifetime, defined benefit Definition~ OR • Lump sum benefit A person becomes a retiree on their accrual date

  39. Retirees • Accrual date is set when a member is eligible to retire Accrual Date~ And • Member must complete the following steps: • File an application with DRS • Terminate employment with all public employers • Sever all contractual agreements for future employment

  40. 313112222 313-11-2222

  41. Retirees • Most retirees are limited in the amount of hours they can work and still received their pension from DRS • Employers are responsible for correct reporting of compensation and hours • Retirement Status Form • Verify status via MRV • RCW 41.50.139

  42. Retirees • LEOFF Plan 2 Retirees may choose between two options • Become an active member and temporarily suspend their LEOFF retirement benefit • Remain retired and continue to receive their LEOFF retirement benefit Must complete the LEOFF Plan 2 Retiree Re-employment Form

  43. Retirees • All retirees must be reported to DRS • Report under Plan 0 • Report in system applicable to their current position • Report appropriate begin and end dates • Report appropriate type code • Eligibility rules are the same for all positions

  44. Retirees • Contributing to HERP • 97 for TRS • 99 for PERS • Need email to set flag if contributing to HERP • 98 Eligible Position • Compensation and hours required • 99 Ineligible Position • Compensation and hours are optional

  45. Retirees • Members cannot have an agreement to return to work prior to their retirement accrual date • Most retirees must have at least a 30 day break in service from their accrual date • Retirees’ benefits are suspended if they work over their annual limit • DRS notifies both member and employer • Benefits re-start upon separation or beginning of new calendar year

  46. Limits TRS Plan 1 retirees • From July 22, 2007 forward can work up to 1,500 hours per fiscal year without any reduction in benefit • Must have at least a 45 day break in service • Employer must document a justifiable need to hire the retiree “pursuant to a writing policy” • Must be hired through the employer’s established process • Employer keeps a record of the hiring process and decisions made for access by DRS when necessary

  47. Limits PERS Plan 1 retirees • Prior to August 01, 2003 can work up to 1,500 hours per calendar year without any reduction in benefit • Must have at least a 30 day break in service • Employer must document a justifiable need to hire the retiree “pursuant to a writing policy” • From August 01, 2003 forward can work up to 867 hours per calendar year without any reduction in benefit

  48. Limits TRS and PERS Plan 1 retirees have a lifetime limit of 1,900 • Employer must document a justifiable need to hire the retiree “pursuant to a written policy” • Must be hired through the employer’s established process with approval by your highest authority • Employer must keep a record of the hiring process and decisions made for access by DRS when necessary TRS 07/22/07 45 day waiting period PERS 08/01/03 90 day waiting period

  49. Limits All other Retirees • Can work up to 867 hours per calendar year without any reduction in benefit • Must have at least a 30 day break in service

  50. Retirees • Calculations for benefit limits are based on the hours reported with type code 98 • Report B codes for months with no compensation and hours • Employer contributions are due on retirees who exceed 867 hours • Invoice will be sent the first of the following month back to the first hour of employment

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