Cataloguing for CASS Janet Aucock Bibliographic Data Services Manager University of St Andrews 6 May 2005
Overview • Quantity, timescale and selection • Planning for the OPAC • Cataloguing and cataloguing workflow • Holdings checks • Sending MARC records to the NLS • Producing inventories and packing • Project outcomes and the future
Quantity, timescale and selection • Decision made to send stock to CASS in early 2004 • 1000 metres (c. 35,000 volumes) in 2 batches of 500 metres each • June 2004 and October 2004
Selection • Question: "how do you select material in terms of the collection and usage but also select in terms of ease of administration and cataloguing?" • Periodicals vs. monographs? • Scientific periodicals • larger runs of periodicals to reduce the number of catalogue records.
Planning for OPAC • Show work was in progress • Ensure clarity for users re. the locations of the CASS stock • Create a link to the CASS website and catalogue from each of our catalogue records • Ensure clarity to show periodicals holdings, especially for split runs • Retain the integrity of our own catalogue
Solutions for OPAC • MARC 856 tags • CASS location code in holdings • Retain local classmarks • Delete local item records
Cataloguing • Workflow • Checking • System functionality • Standards • Facts and figures • Staffing • Holdings checks
Sending MARC records to the NLS • Files ready on Innovative system • Create files of MARC export records • Send them as email attachments to NLS • Timed to coincide with the physical move of stock • Non standard holdings data
Inventories and packing • Inventory just of CASS holdings • Packing list for removal company • System functionality allowed us to send print and electronic format • Preparation for packing • The ‘coloured card’ concept!
Outcomes • Actually sent 1014 metres to CASS • Retrospective cataloguing • Better knowledge of stock • Stock disposal
Future • Send more stock to CASS • Local storage facility • Z39.50 searching of CASS via our OPAC