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The Role of the Coordinator in Situational Assessments

This article explores challenges faced by agencies with differing mandates in designing comprehensive assessments. It highlights the importance of standardizing methods, pooling resources, and avoiding duplication. Current harmonization efforts include tools like IAECPAT for child protection assessments. The toolkit comprises 7 key steps and components such as guidance notes and checklists. The coordinator’s responsibilities cover joint assessments, preparedness, and information analysis. Lessons learned emphasize the critical role of coordinators in assessment coordination and analysis. Essential skills include meeting management, negotiation, and collaborative leadership.

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The Role of the Coordinator in Situational Assessments

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  1. The Role of the Coordinator in Situational Assessments

  2. Challenges to Harmonization Agencies have different mandates  design assessments that go beyond individual mandates Data is not comparable standardization of methods, indicators and tools Inefficient process and low quality information  pooling expertise and maximising resources Assessment fatigue  avoiding duplication of certain populations or issues, coordinating with other sectors, delegation, distribution

  3. Current Harmonization Efforts • IASC Needs Assessment Taskforce (NATF) • Assessment Capacity Project • Protection Rapid Assessment Tool (PRAT) • Interagency Emergency Child Protection Assessment Toolkit IAECPAT

  4. IAECPAT : Child Protection’s toolkit IAECPAT • use independently or partially • modify in country • not only needsbut assets and capacity • can be adapted for rapid assessment • 7 key steps in assessment process ...1.Establish coordination mechanism ……2. Develop assessment plan …….3. Conduct risk assessment ………4. Conduct rapid training session ………..5. Data collection and analysis …………..6. Prepare assessment report …………….7. Programme based on results

  5. Components IAECPAT • Guidance notes • Checklist • Capacity map • PowerPoint Presentation • Introduction to assessment and the toolkit • Ethical issues /confidentiality/consent forms • Participatory resources with children • Key informant community assessment form • Urgent action report • Children’s questionnaire • Discussion guide for focus groups

  6. Checklist for Assessment

  7. Critical Phases & Assessments

  8. Role during joint assessment • integration of cross cutting, inter-sectoral issues • coordination of agency assessments • organize and train joint assessment team • ensure technical and logistical support • quality assurance • consideration of children’s participation

  9. Responsibilities during preparedness • Build buy-in and capacity of potential partners (including children) to conduct assessments • Contextualize and agree on tools, indicators, questions, methodologies • Pre-crisis data collection, storage • Overview of community assets & resources

  10. Role in information analysis & use • You are leader! • IAECPAT ‘s guidance document on analysis • Key questions: • What is the basis for that statement? • Is it reliable? • What is hidden or missing from this picture? • What is changing? • What trends are emerging? • Draft clear statement of : • Situation • next steps • requests for assistance by other actors • what will happen if no action taken (what's in it for them)

  11. Children’s Participation A right - under CRC and Sphere How? • planning assessment • participating in assessment exercises • analysis of data • dissemination of information. build capacity in children and agencies local partners can help

  12. Niangoma - IDPs flee flooding camps

  13. Flooding - Niangoma Estimates: 75,000 displaced persons From existing refugee and IDP camps and villages • Concerns: • Unaccompanied children, • elderly and disabled • Access to safe water • Spread of disease Thousands have no food or belongings No helicopters for aerial assessment but some areas can be reached by road Assessments are urgently needed

  14. Lessons learned for Coordinators • Critical role in coordinating assessments and analysis & getting them used • Ensure plans, priorities and requirements based on analysis of needs and resources • Essential skills: • meeting management • consensus building • negotiation • collaborative leadership

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