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Efficient School Facilities Management Review

Assessing maintenance, grounds, and custodial services for Woodland School District. Recommendations for improvement in staffing, standards, and policies to enhance operational efficiency. Project conducted by experienced planners.

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Efficient School Facilities Management Review

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  1. WOODLAND SCHOOL DISTRICT Facilities Services Management Review

  2. Introductions • Dave Teater, Educational Facility Planner • 43 Years’ Experience in School Facility Planning & Management • Worked in 26 States • Doug Nichols, Director of Construction Services Group (ESD 112) • 43 Years’ Experience in School Facility Design, Construction, and Management

  3. Purpose of Study • Review the efficiency and effectiveness of the District’s maintenance, grounds, and custodial services. • Opening of new high school • Inevitable changes in Facilities Services personnel • Provide straightforward and practical commendations and recommendations

  4. Work Plan • Project Start • Data Gathering • Standards Review • On-Site Interviews • Analysis of Data • Final Report

  5. Findings & Recommendations Three Main Categories: • Staffing Issues • Standards and Procedures • Policy, Organization, and Finance

  6. Staffing • Understaffed in all three areas of maintenance, grounds, and custodial.

  7. Standards & Procedures • Standards • Establish standards in all three areas. • Align procedures with standards. • Evaluate to those standards (Include principals). • Implement a Computerized Maintenance Management System (CMMS). • Comprehensive work order system • Stress preventative maintenance.

  8. Policy, Finance & Organization • Policy • Update Board Policies. • Finance • Review cost allocations between Food Services and Custodial Services. • Prepare a sinking fund and finance plan for future replacement of major equipment and building systems. • Organization • Establish a “Culture of Cleanliness.”

  9. Discussion

  10. Thank You!

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