1 / 25

National Monitoring Standards 2013

National Monitoring Standards 2013. CDR Matthew Newland Public Health Analyst Department of Health and Human Services Health Resources and Services Administration HIV/AIDS Bureau Division of Metropolitan HIV/AIDS Programs . Purpose of National Monitoring Standards HRSA/HAB Expectations

padma
Télécharger la présentation

National Monitoring Standards 2013

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. National Monitoring Standards 2013 CDR Matthew Newland Public Health Analyst Department of Health and Human Services Health Resources and Services Administration HIV/AIDS Bureau Division of Metropolitan HIV/AIDS Programs

  2. Purpose of National Monitoring Standards HRSA/HAB Expectations Monitoring Standards Implementation Updates to Standards Resources Session Overview

  3. Purpose of National Monitoring Standards (NMS) • Provide a compilation of all major Ryan White Program documents used for COMPLIANCE, OVERSIGHT, and EXPECTATIONS • Assist grantees in meeting Federal requirements for program and fiscal management, monitoring, and reporting • Help standardize project officer monitoring of grantees • Clarify the oversight expectation of Ryan White Part A Program • Assist/guide grantees in compliance to monitoring expectation • Identify specific roles regarding monitoring of sub-grantees

  4. Purpose of NMS Compliance, Oversight, and Expectations • Ryan White Legislation • Code of Federal Regulations • HHS Grants Policy Manual • HRSA/HAB Policies • Part A Funding Opportunity Announcement • Part A Manual (clarification, best practice) • Program Terms and Conditions of Award • OIG/GAO Reports and Recommendations

  5. National Monitoring Standards • NMS • Developed in response to OIG, Congress, and GAO oversight issues • Published April 2011 • Revised May 2013 • Three Components to the NMS • Universal Monitoring Standards (18 pages) • Fiscal Monitoring Standards (43 pages) • Program Monitoring Standards (78 pages) • Monitoring Standards: FAQs (19 pages)

  6. Why Do We Need National Monitoring Standards? Contract Monitoring • Fiscal Monitoring – a system to assess the appropriate use of funds including the control, disbursement, use, and reporting of allowable costs • Program Monitoring – a system to assess whether allowable services are provided to eligible clients according to service limits • Quality Management – a system to assess the degree to which a service meets or exceeds established professional standards and user expectations

  7. HRSA/HAB Expectations • Any agency or individual receiving Federal funding is required to be monitored for compliance with federal and programmatic requirements • Grantees must perform fiscal monitoring activities to ensure Ryan White funding is being used for approved purposes • Grantees are required to conduct “comprehensive” annual monitoring site visits to all sub-grantees, unless an exemption has been granted by HAB/DMHAP

  8. NMS-OIG Recommendations • Specify and enforce standards and guidelines for how grantees should monitor grantees • Standardize a corrective action process and address grantee issues more formally • Increase the frequency and comprehensiveness of site visits

  9. NMS Implementation Grantee Responsibilities: • Conduct annual visit • Develop its own Monitoring Standards • Ensure compliance with all the National Monitoring Standards • Make National Monitoring Standards available to sub-grantees and document monitoring activities • Keep POs informed about its monitoring activities

  10. Monitoring Standard Elements Each Monitoring Standard has four elements: • Performance Measure/Method • Grantee Responsibility • Provider/Sub-grantee Responsibility • Source Citation

  11. Example of a Part A FiscalMonitoring Standard

  12. Universal Monitoring Standards • Section A: Access to Care • Section B: Eligibility Determination • Section C: Anti-Kickback Statute • Section D: Grantee Accountability • Section E: Reporting • Section F: Monitoring • Appendix 1 – Report Due Dates

  13. Universal Standards - Updates

  14. Part A Fiscal Monitoring Standards • Section A: Limitation on Uses of Part A Funding • Section B: Unallowable Costs • Section C: Income from Fees for Services Performed • Section D: Imposition and Assessment of Client Charges • Section E: Financial Management • Section F: Property Standards • Section G: Cost Principles • Section H: Auditing Requirements • Section I: Matching of Cost-Sharing Funds • Section J: Maintenance of Effort • Section K: Fiscal Procedures • Section L: Unobligated Balances

  15. Part A “Fiscal” Monitoring Standards - Updates

  16. Part A “Fiscal” Monitoring Standards - Updates

  17. Part A Program Monitoring Standards Section A: Allowable Uses of Part A Service Funds Section B: Core Medical Services Section C: Support Services Section D: Quality Management Section E: Administration Section F: Other Service Requirements Section G: Prohibitions and Additional Requirements Section H: Chief Elected Official (CEO) Agreements and Assurances Section I: Minority AIDS Initiative

  18. Part A “Program” Monitoring Standards Updates

  19. Part A “Program” Monitoring Standards Updates

  20. Monitoring Standards: FAQs • FAQs are divided into seven sections: • National Monitoring Standards (NMS) Basics • Structure of the NMS Documents • Implementation of the NMS • Universal Monitoring Standards Questions • Program Monitoring Standards Questions • Fiscal Monitoring Standards Questions • Appendix 1

  21. FAQ - Updates

  22. FAQ - Updates

  23. FAQ - Updates

  24. Resources Part A and B Monitoring Tool: https://careacttarget.org/category/topics/program-monitoring (click the “Grantee” tab at the top of the page)

  25. Contact Information CDR Matthew Newland Public Health Analyst (301) 443-0296 mnewland@hrsa.gov

More Related