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Comprehensive Guide to Page Layout and Reusable Content in Word 2010

This guide provides an in-depth look at page layout and reusable content features in Word 2010. Learn how to set margins, adjust page orientation, and utilize page and section breaks effectively. Discover the use of cover pages, blank pages, and hyphenation for professional document formatting. Master the Quick Parts feature, including AutoText and document properties, to streamline your content creation process. With practical tips on hanging indents and the Building Blocks Organizer, enhance your productivity and document presentation.

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Comprehensive Guide to Page Layout and Reusable Content in Word 2010

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  1. Page Layout & Reusable Content in Word 2010 Created by: Jennifer Tyndall, Spring Creek High School

  2. Page Layout (Ribbon) • Margins: space around the edges of the document • Normal margins are set for 1’’ top, left, right, and bottom • To customize, click on the “Margins” icon • Page Orientation: Direction a document is printed • Portrait – Taller than wide • Landscape – Wider than tall

  3. Page Breaks • Indicates that the maximum number of lines have been keyed on a page and a new page is beginning • Hard break - created by the user • CTRL + Enter or “Breaks” icon • Soft break - created by the word processing program • Automatic when you get to the end of a document

  4. Section Breaks • The Next Page command inserts a section break and starts the new section on the next page • Useful for starting new chapters in a document • The Continuous command inserts a section break and starts the new section on the same page • Useful for creating a formatting change, such as a different number of columns, on a page • The Even Page or Odd Page command inserts a section break and starts the new section on the next even-numbered or odd-numbered page

  5. Cover Pages and Blank Pages • Cover Page: inserts a fully formatted Title page in your document • Found on Insert Ribbon • You fill in the title, author, date, and other info • Blank Page: inserts a blank page at the cursor position (Insert Ribbon) • Hyphenation: Allows Word to break lines between the syllables of words (Page Layout Ribbon) • Used often in books/magazines to create uniform spacing

  6. Hanging Indent • Found on the Home Ribbon within the Paragraph group • Click the Arrow to open the dialog box, found under “Special” • First line of text begins at the left margin and all other lines are indented • Used for works cited or bibliography pages Example: Hill, Sharon A. Wild Woman’s Guide to Etiquette: Saving the World One Handshake at a Time, 2005.

  7. Quick Parts The Quick Part Gallery is a gallery where you can create, store, and find reusable pieces of content, including AutoText, document properties such as title and author, and fields. The following 5 properties are located on the Insert Ribbon under the “Quick Parts” icon.

  8. AutoText • Reusable content that you can store and access again and again • Found on Insert Ribbon, within the Text group • Click “Quick Parts”, then AutoText to access the AutoText gallery • Document Properties • Click Document Property to choose from a list of properties that you can insert in your document • Fill in the document property box with the text you want • Field • Use field codes to insert fields that can provide automatically updated information, such as the time, title, page numbers, and so on

  9. Building Blocks Organizer • Click Building Blocks Organizer to preview all of the building blocks available to you in Word • You can also edit properties, delete, and insert buildings blocks • Save Selection to Quick Part Gallery • Select a phrase, sentence, or other portion of your document • On the Insert tab, in the Text group, click Quick Parts, and then click Save Selection to Quick Part Gallery • After saving the selection, you can reuse it later

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