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Cooperative Purchasing Program

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paula-harris
17 diapositives · 297 Views · Nov 19, 2014

The ODOT Cooperative Purchasing Program allows various political subdivisions in Ohio, such as counties, municipalities, and state universities, to participate in cooperative purchasing activities without fees. This program conducts thorough commodity research, develops specifications, evaluates competition, and manages the award process to ensure the best pricing. To utilize an ODOT contract, an authorized agent must submit a written request. Guidelines and current eligible contracts are available on ODOT's website, along with detailed specifications and pricing. Contact information for purchasing coordinators is provided.

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Cooperative Purchasing Program
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  1. Cooperative Purchasing Program

  2. Who is Eligible to Participate? • Section 5513.01(B) of Ohio Revised Code: • Counties, Townships, Municipalities, Conservancy districts, Township Park Districts, Port authorities, Regional Transit authorities, Regional Water and Sewer districts, County Transit Board, or State Universities and Colleges Purchasing Program

  3. Why Use ODOT Co-op Contracts? Purchasing Program

  4. Why Use ODOT Co-op Contracts? Note: There are no fees to use any of our contracts. • We do the legwork for you! • Researching the commodities • Developing the specifications • Evaluating the amount of competition • Re-evaluating specifications to maximize competition to achieve the best pricing possible for the Department • Completing the award process Purchasing Program

  5. How Do I Use an ODOT Contract? Purchasing Program

  6. Visit ODOT’s Homepage: • www.transportation.ohio.gov • Divisions > Contract Administration > Purchasing Contracts Purchasing Program

  7. Review Co-Op Program Guidelines • www.transportation.ohio.gov • Divisions • Contract Administration • Purchasing Contracts • Cooperative Purchasing Program Purchasing Program

  8. Check out the Current Co-op Eligible Contracts • www.transportation.ohio.gov • Divisions • Contract Administration • Purchasing Contracts • Cooperative Contracts Listing Purchasing Program

  9. Look through our list of Contracts…. Link to Awarded Pricing Link to Specifications Purchasing Program

  10. ODOT Contract for Ohio Quickclear Signs Link to contract pricing Link to contract specifications Copy and paste links below into your web browser to view specs and pricing: Specs http://www.dot.state.oh.us/Divisions/ContractAdmin/Contracts/PurchDocs/019-13.pdf Pricing http://www.dot.state.oh.us/Divisions/ContractAdmin/Contracts/PurchDocs/019-13a.xls Purchasing Program

  11. Find a Contract You want to use? What’s next??? Purchasing Program

  12. Notifying ODOT of Your Intent to Use the Contract We must have a written request from an authorized agent stating the entities want to use an ODOT Co-op contract. The Purchasing Section will in return give a written authorization to purchase from ODOT’s contract. A copy of this letter will also be sent to the awarded vendor on contract. Purchasing Program

  13. Written Request Requirements Any Political Subdivision desiring to participate in such purchase contracts will file with the Co-op Purchasing Coordinator a certified copy of the ordinance or resolution of the Legislative Authority, Board of Trustees or Governing Board of the Political Subdivision requesting authority to participate in such contracts and agreeing that it will be bound by such terms and conditions as the Director prescribes. • A Signed Ordinance or Resolution: • Resolution/Ordinance is valid for (2) years. Purchasing Program

  14. Mail, Email, or Fax Signed Resolutions or Ordinances to: Ohio Department of Transportation Office of Contracts, Purchasing Section Mail Stop 4110 1980 W. Broad St. Columbus, OH 43223 Email: Contracts.Purchasing@dot.state.oh.us Fax: (614) 728-2078 Purchasing Program

  15. What are Political Subdivisions Responsible for? Once the written authorization to purchase has been given by ODOT, the Department will have no further involvement in the purchasing process of the political subdivision. Orders will be placed directly with the vendor by the political subdivision. Purchasing Program

  16. Need to Contact the Purchasing Section? Jim Schurch, ODOT Purchasing Coordinator 614-644-7870 Austin Price, ODOT Purchasing Coordinator 614-752-9017 Purchasing Program

  17. Questions? • Lauren Purdy, ODOT Construction and Purchasing Contract Sales Manager • 614-995-0758 • Lauren.Purdy@dot.state.oh.us • ODOT Purchasing Website: www.dot.state.oh.us/Divisions/Contractadmin/Contracts/ Pages/Purchase.aspx Purchasing Program