Welcome to the eRAM Kickoff!

1. Welcome to the eRAM Kickoff!

2. eResearch Animal Management Project (eRAM) September 10, 2009 Kick-off Event

3. Agenda • Messages from Department Sponsors • Business Overview and Scope • Project Team • Project Schedule • Project Information • Post Implementation Support • Q+A

4. Department Sponsors • Teri Grieb, Director of Administration for Research, Office of Research • Steve Kunkel, Senior Associate Dean of Research • Judy Nowack, Associate Vice President for Research • Stephen Forrest, Vice President for Research

5. Project Scope Overview • Jessica Durkin, Manager, University Committee on Use and Care of Animals • Anitha Chennat, Manager, Unit for Laboratory Animal Management

6. What the University Committee on Use and Care of Animals (UCUCA) Office can/will do with eRAM… • Monitor and track timelines for review and approval to increase efficiency • Track the data from the different interactions we have with Principal Investigators • Allow us to use existing systems at the University • Create our application based on our Principal Investigator needs and our regulatory needs

7. Unit for Laboratory Animal Medicine (ULAM) Business Operations • Animal Ordering • Principal Investigators and labs will be able to place their orders for animals on-line • Track orders and delivery • Manage Animal Census • Maintain animal numbers by species, by room, by building • Principal Investigators and labs will be able to track their cages on a real-time basis • Billing and Invoicing • Principal Investigators will be able to access monthly ULAM invoices for animal orders, per diem and technical services • Upload ULAM invoice data into Mpathways/General Ledger

8. Unit for Laboratory Animal Medicine (ULAM) Business Operations, cont. • Cost Accounting • Maintain cost data by cost center/species • Review expense data • Review and set-up of recharge rates for • Per Diem • Technical services • Enhanced reporting capability • In house support of work tool

9. eRAM Project Guiding Principles • Minimize administrative burden on faculty and staff who prepare, review, and approve applications. • Provide necessary protocol and animal management data for investigator, unit, and institutional management, serving as the single source for protocol and animal management data. • Maintain a balance between minimum requirements needed to submit a protocol and desire for more institutional data.

10. eRAM Project Guiding Principles, cont. • Maintain a balance between unit flexibility and institutional consistency with ease of use being the prevailing criterion. • Maintain compatibility with existing institutional systems. • Maintain a high level of sensitivity to the need to balance transparency of information against the need for the safety and security of investigators.

11. ITS Executive Leadership Committee • Charge • Meeting Frequency

12. eRAM Steering Committee • Charge • Meeting Frequency • Committee Members

13. Steering Committee

14. eRAM Working Group • Charge • Meeting Frequency • Committee Members

15. Working Group

16. Milestones • Vendor Demonstration – Q4, 2009 • Phase 1 UCUCA • Initial Prototype available– Q4, 2009 • Begin User Testing and Training – Q2, 2010 • Go Live – Q3, 2010 • Phase 2 ULAM • Go Live Q3, 2011 Q=calendar year quarter

17. Project Information • Where to find Project updates on eRAM • http://www.umich.edu/~eresinfo/am.html

18. On-going ITS Support • Production Support • Enhancement Requests • Communication • Help and Training • Sandbox

19. Questions?