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Purchase Requisitions at OSU

Purchase Requisitions at OSU. Policies Governing Purchasing Authority and Authorized Purchasing Thresholds. Expenditure Authorization & Designation.

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Purchase Requisitions at OSU

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  1. Purchase Requisitions at OSU Policies Governing Purchasing Authority and Authorized Purchasing Thresholds

  2. Expenditure Authorization & Designation • PaCS Policy and Procedure 202-002grants authority to units to purchase goods and services within the delegated dollar threshold after approval is obtained from the required approver. • According to PaCS 302-001, this authority should be indicated on the Purchase Requisition via the required signatures for purchases that exceed the delegated dollar threshold.

  3. Appropriate Departmental Signatures • To ensure compliance on a centralized procurement level, signatures on the Purchase Requisition will be reviewed carefully by the PaCS analysts. • Any Purchase Requisition that is missing signatures or contains signatures of individuals deemed inappropriate will be returned to the Business Center along with a communication regarding the reason for that return.

  4. Contract Signature Authority • PaCS Policy and Procedure 202-004describes how contract signature authority is delegated to Contract Officers through the Vice President of Finance and Administration. • This authority differs from that in PaCS Policy and Procedure 302-001.

  5. Internal Controls • University departments should utilize an efficient system of internal controls by requiring a separation of staff duties and established levels of authorization. • In the spirit of appropriate internal controls, individuals responsible for completing a Banner Purchase Order should not also be allowed to approve the Banner Purchase Order.

  6. Purchasing and Contract Ethics PaCS Policy and Procedures 100covers the ethical standards that OSU employees must maintain for the highest standards of honesty, integrity, impartiality and professionalism in conducting business on behalf of the University. Those individuals involved in any aspect of purchasing should indicate compliance with the OUS Code of Ethics on an annual basis.

  7. END Requisitions at Oregon State University

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