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Institutional Repositories an opportunity for IAMSLIC

This document proposes the implementation of institutional e-Print archives by IAMSLIC members and the setup of a cross-archive search service. It explores the benefits of open archives, the role of data providers and service providers, and the use of interoperability standards. It also discusses the existing e-Print software options and provides information on various repositories and aggregators.

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Institutional Repositories an opportunity for IAMSLIC

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  1. Institutional Repositoriesan opportunity for IAMSLIC Pauline Simpson Southampton Oceanography Centre, University of Southampton, UK ps@soc.soton.ac.uk

  2. LAST YEAR IAMSLIC Marine Science Cross Archive Search Service? Outline proposal (simplistic!) IAMSLIC members implement institutional e-Print archives OAI registration IAMSLIC set up cross archive search service Harvest members metadata provide search engine and interface IAMSLIC Marine Science Aggregator We can do it ! Precedent IAMSLIC Z39.50 Distributed Library

  3. e-Print archives can provide free open access to the worlds research literature Who Benefits? Researchers profile Evidence of increased citation rate(Lawrence Nature Webdebates) Institutions profile visibility Library profile Embedded in research process Developing Nations

  4. e-Prints : variable definitions • Subject based archives - original scope :Peer-reviewed articles • Institutional repositories – whole spectrum of interpretations • Broad output – research + learning + datasets + multimedia + internal admin documents etc (MIT) • Southampton • e-Printsare electronic copies of any research output (journal article, book section, conference paper, technical report, image etc.) • preprints– unpublished papers before they are refereed • postprints– papers after they have been refereed

  5. What are Open archives? • Electronic repository of e-Prints, usually internet based for free access and dissemination • Both Institutional and discipline based archives that allow public access to content and employ the Open Archive Initiative Metadata Harvesting Protocol • nb. e-Print archives non OAI registered but still ‘open’

  6. The OAI defines two participants • Data Providersadopt the OAI technical framework as a means of exposing metadata about their content (held in repositories) • OAI conformant • OAI registered • OAI namespace-registered • Service Providersharvest metadata from Data Providers using the OAI protocol and use the metadata as the basis for value added services • Conceptually different but in reality Data Providers can offer both a service directly to users and also metadata for automated harvesters data providers need to offer value added services as well

  7. Open Repositories Data Providers Interoperability Standards Value-added Services Service Providers Institutional Servers Integrated scholarly communities Author Reader Disciplinary Servers Search tools Journals (e.g., PLoS model) Workflow Applications IAMSLIC IAMSLIC Members OAI Archive Model OAI main contribution is Metadata Harvesting Protocol OAI-PMH

  8. e-Prints software emerging • GNU Eprints – University of Southampton http://eprints.org • DSpace -Joint project of MIT Libraries and Hewlett Packard Company (Nov 2002) http://www.dspace.org • CDSWare – CERN Document Server software http://cdsware.cern.ch • ARNO – Academic Research in the Netherlands Online,  Tilburg, Amsterdam, Twente http://www.uba.uva.nl/arno • bPress – Univ California (eScholarship) http://www,cdlib.org • Other own software (arXiv, Max Planck etc)

  9. Harvester #1 (Psychology Service) 500 Cogprints 169 D-Space CogPrints (GNU EPrints) 1600 Records www.orgprints.org (GNU EPrints) 264 Records Harvester #3 (General Service) 230,000 arXiv 769 D-Space 264 OrgPrints 1600 CogPrints 150,162 “Improved” records from physics aggregator arXiv (custom software) 230,000 Records Harvester #2 (Physics Aggregator) 150,000 arXiv 162 D-Space D-Space @ MIT (D-Space Software) 769 Records Institutional repositories

  10. IAMSLIC Marine Science e-Print Service Marine Science Institutional e-Print repositories Regional e-Print Repository OAI-PMH Odin Africa IAMSLIC Marine Science e-Print Service Harvester (General) ArXiv (Atmos & Oceanic Physics) User searching

  11. Service provider - find the pearls 01 Oct - 203

  12. Benefits of an Institutional Repository • Provides Institutional information asset management • Defines Institutional sources of research • Identifies Institutions value to funding sources • Raises the profile of the Institution • Institutional research more visible, more impact and available in electronic form – cited more (Lawrence: Nature) • Contributes to national and global initiatives which will ensure an international audience for Institution’s latest research. • (Other universities are developing their own archives which, together, will be searchable by global search tools) • Libraries can take a lead role – raises profile

  13. IAMSLIC Marine e-Print Archive – another model Individual Marine Science Repositories Marine Science Institutions deposit into IAMSLIC archive OAI-PMH IAMSLIC e-Print Archive / Service Provider Harvester (General) ArXiv (Atmos & Oceanic Physics) User searching

  14. Policy decisions Scope Who can contribute One repository or individual – structure or media type Software Server IT Skills Library Support Configuration software – look and feel Metadata for each document type Mandatory fields File formats Subject hierarchies Quality control OAI registration What you need to do to set up an Institutional Repository

  15. Deposit Process by researcher • Register • Login and password • Complete metadata fields (author, title,..) • Choose subject category stages • Cut and paste abstract and references • Upload paper as file(s) • Admininstrator QA

  16. Archive Administrators Role • The Administrator quality controls • Metadata • File upload • Transfers metadata and related files into the repository

  17. Information space - a national vision:e-Prints + data + e-learninge-Banks UK

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