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Grants

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Grants

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  1. Grants.gov Garrett Steed Office of Sponsored Programs URL: http://www.osp.gatech.edu/grants.shtml

  2. Grants.gov

  3. About grants.gov • About • Origin of Grants.gov lies with PL 106-107 • A single source for finding grant opportunities. • A standardized manner of searching funding opportunities. • A single source for applying for Federal grants online. • A simplified grant application process with reduction of paperwork. • A unified interface for all agencies to announce their grant opportunities, and for all grant applicants to find and apply for those opportunities.

  4. grants.gov • GTRC, GTARC are registered with Grants.gov • Contracting Officers need 2 separate logins • Moving towards this system as the only interface with federal proposal (grant) submissions • 96,000 applications submitted • 2800 application packages • Constant change • PureEdge, and Adobe Acrobat for some organizations • Adobe 8.1.1: not 8.0.1, 8.1.0, or Adobe Professional

  5. grants.gov • About grants.gov • GTRC, GTARC submissions via grants.gov number in the hundreds • Submission and Confirmation is clear but done by OSP Contracting Officer • Large .xfd (PureEdge Files) take significant time to submit via an online application • Upload to OSP Server: www.ggov.gatech.edu

  6. grants.gov • Challenges • No check status of application beyond submission to Grants.gov and agency retrieval (i.e., assigned to a review group, approved for funding, etc.) • May only see the completed package when the proposal is in the agency’s electronic system. (i.e., view in FastLane or NIH Commons) • Printing (each page, click print, print attachments separately – not one complete package.)

  7. grants.gov • Challenges • Do you have the latest Version of Pure Edge or Adobe? • Verify if having problems. (It gets updated and we aren’t notified!) • New PC? Download the software again! • Again: Adobe 8.1.1+, not Professional!

  8. To Open Click on the Document and then Open Form Start with this form (or SF 424) Populate yellow mandatory fields Click Next to navigate to the next page To Close Click Close Form to get back to the Grant Application main page Click on Save SF 424 R&R

  9. Saving the file 1 2 3

  10. grants.gov • Every federal agency has its own manual for their grants.gov submission • NSF Grants.gov manual: • http://www.nsf.gov/bfa/dias/policy/docs/grantsgov.pdf • NSF use Fastlane for File Upload/Replacement • NIH Grants.gov manual: • http://grants2.nih.gov/grants/funding/424/index.htm • NIH use Grants.gov and resubmit entire proposal • Some are using the SF 424 R&R • Others are using the 424, 424 A, and 424B • File size limited by agency

  11. Proposal Submission Deadlines • Grants.gov proposals: 5 business days prior to submission date. • Electronic (non-Grants.gov) proposals: 48 hours prior to submission the proposal needs to be available to the CO and 24 hours prior to the deadline it needs to be ready to submit • Paper copies need to be in by 2PM if the proposal needs to be sent to the sponsor that same day.

  12. grants.gov • Impact • Notify us as early as you can regarding a submission • PI/faculty/staff do not need to register with grants.gov or have a user name and password (applicant = institution) • Internet Explorer browser works others do not!

  13. grants.gov • Impact (continued) • Time Stamp is the time OSP uploads the file to grants.gov and is completed • Any changes need to be made before the deadline!

  14. grants.gov • Help for faculty • URL: http://www.osp.gatech.edu/grants.shtml • Twelve Step process online • CO’s Tips • Agency Specifics • Download Pure Edge File Help File • Completing an Application Package (not specific to agency requirements) • Proposal File Upload System • Zero error messages before sending to the proposal to the CO!

  15. Other agencies • Grants.gov • NIH new transitional deadline • Everything is on hold until the Adobe switch is completed!

  16. grants.gov • National Institutes of Health • Need an eRA Commons account • Once submitted, if PI has no changes leave the application alone & in 2 Business days it is transferred to Receipt and Referral • First view of entire proposal in the eRA system • Transitioning by mechanisms • Once transitioned to Grants.gov no more paper copies allowed • Resubmit via Grants.gov • Mandatory fields by agency aren’t highlighted in yellow (i.e., Commons Account Name)

  17. http://era.nih.gov/ElectronicReceipt/files/Electronic_Receipt_Timeline_Ext.pdfhttp://era.nih.gov/ElectronicReceipt/files/Electronic_Receipt_Timeline_Ext.pdf

  18. grants.gov • Remember it is ever evolving! • Expect changes and plan accordingly