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Gap Analysis

Gap Analysis. Resource pack. Objectives. To introduce GAP Analysis tools To set goals for premises management that support the school development plan To review our current premises management To identify next steps. Gap Analysis.

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Gap Analysis

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  1. Gap Analysis Resource pack

  2. Objectives • To introduce GAP Analysis tools • To set goals for premises management that support the school development plan • To review our current premises management • To identify next steps

  3. Gap Analysis • A process that organisations use to determine what steps need to be taken in order to move from thecurrent state to its desired, future state. • Encourages us to think of what we want to achieve, rather than feeling stuck with how things are • Offers a process for tackling obstacles and thinking more creatively about change

  4. Imagining the future • For a moment, forget what is difficult or constraining. • Forget about budgets, about difficult team members, about workload or issues with the LA. • Take a large piece of paper and a pencil. • Draw the school you would want to have in 2-3 years time. Give your picture a title. Think about: • Buildings • Equipment • Building users • Compliance / health and safety • You and your team • Teaching and learning • Your school development plan

  5. The future • Pin your picture somewhere you can see it. • Now take the handout sheet. Print this out at A3 size. • Fill in column one. Set some goals. These may involve: • Building lettings, income generation, better community links • Catering that makes money, instead of being a cost • Vandalism and breakages banished! • My team a lot less stressed and spending less time on premises • Expert, VFM suppliers on call • Contract costs cut • Facilities of a quality and range that they become key to our school marketing and staff retention • New building work • IT that allows home learning for pupils • Specialist facilities for teaching and learning

  6. Where we’re at • Fill in column two. • Evaluate where you are now in relation to your goals • Recognise the gap and acknowledge weaknesses, but don’t forget to acknowledge any progress or any advantages you have

  7. People • Fill in the people column. • For this and the following columns, you should identify concrete actions. • For people, ask: What are the skills you need? In-house / outsourced? • What is the experience you need? • Are the right people in place? • What contacts do you have who can help (LA, professional associations, local schools, suppliers)? • How do relationships need to change? • How does your people structure need to change?

  8. Processes and technology Things you may want to consider: • Risk management (eg off-site storage) • Simplicity and ease of use • Automation of key processes • Best practice built in • Processes / technology that minimise human error • Speed and efficiency • Clarity of guidance • Metrics • Reporting • Benchmarking • Not pen and paper!!

  9. Finances Think firstly about making your budget go further: • Using TES Foundation Request a Quote tool to cut costs on commodity purchasing • Using framework agreements from Pro5 (ESPO etc) to cut costs • Group buying with other schools • Other ways to make your budget go further

  10. Finances • Then think about income generation: • Buildings lettings • Alumni programmes • Catering as a revenue generator • Selling services to other schools • Lottery grants and fundraising

  11. Timing • Finally, give an estimate of how long it will take you to achieve your desired state

  12. My quick win • Identify 1 / 2 actions you can take next week, which will move you towards your school of the future

  13. My game changer • The game changer is • An enabler…no looking back! • Difficult • Painful • May require SLT buy-in Identify your game changer

  14. Next steps • Repeat the GAP analysis exercise with your team and key stakeholders • Draw up a critical path with timings and objectives • Recruit a critical friend • Action your quick wins; they will build momentum • Don’t forget the vision • Use the vision to inspire others • Fight for your game-changer

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