It’s Time to Get Along: Consumable Inventory Purchase Orders Accounts Payable

1. It’s Time to Get Along:Consumable InventoryPurchase OrdersAccounts Payable Aubrey Wood Accounting Support Program Liaison (SPL) 877-359-5492 xt 1306 Aubrey@tenmast.com Integrations : Work Order and General Ledger

2. What will we cover? • The integrated Tenmast life of the widget, a.k.a. item we need for our HA. • How the widget is purchased, kept on the shelf, used, paid and accounted for.

3. Consumable Inventory

4. Consumable Inventory Item UM Conversion = Unit measure Conversion

5. Consumable Inventory Set Minimum and Maximum Quantity

6. Add CI Item Location = Warehouse

7. Consumable Inventory Item Stock item #101 Widget

8. Restock in CI Our item has less than the Minimum amount Restock will show what needs to be ordered to bring the item to Minimum Note: Must have Warehouse access thru setup functions

9. Create Request from CI Note: Choosing a restock location will limit the actionable items you will see in the request wizard.

10. CI Add Request

11. CI Add Request

12. Newly added Request Consumable Inventory Purchase Orders

13. Purchase Order Create Request

14. PO Add a Request Choose from stock or non-stock

15. Add PO Request Cost & Charge To

16. Add PO Request Vendor

17. Maintain Requests Request Just Created Browse Status: Request –Open Request Requisition-Request has been added to a Requisition Purchase –Request has become a PO Received –PO has been received

18. Request

19. Purchase Order >Requisition

20. Add New Requisition Requisition is a group of requests

21. Creating Requisition Existing Request are available for selection to the Requisition

22. Creating Requisition Request selected to be included in Requisition

23. Choose Vendor for Requisition Choose the Ship to Location

24. Requisition

25. Open Requisition

26. Make it a PO Approve the Requisition to become a Purchase Order

27. Approver to add PIN number for Requisition to become a PO Note:Once Requisition is completely approved to a PO it is then listed in Completed Requisition browse.

28. PRE-Approval NOTE:When you need additional pre-approval before the Requisition becomes a PO,Use approve by and PIN Number to add others users electronic approval

29. Approval Limits Error message above is what you will see if you do not have a valid approval limit for item(s) requested.

30. Purchase Order

31. Consumable InventoryStock Item now on order

32. Purchase Order

33. Status Status Note: None received =new order Partially received has receiving tickets on some of the items but not all, this could be due to a back order of the items

34. Receive Select Receiving Items to start Receiving wizard

35. Receiving

36. Receiving with Back Order The shipping cost is divided by # of items in the case

37. Consumable InventoryReceived ItemQuantity increases On Order back to zero

38. Accounts PayableCreate invoice for the Widget

39. Accounts Payable Import from PO Import from PO to start wizard to create your invoice Step 1 Choose the vendor

40. AP Import of POChoose PO to invoice

41. AP Import of POQuantity to Invoice

42. AP Import GL account Accounts shown above come from choices made during PO creation

43. AP Invoice Imported from PO

44. AP Invoice from PO

45. Accounts Payable Invoice

46. Invoice Accounting FlowAccrued and paid posting to General Ledger • Invoice accrues expense to ledger Debit Expense Credit Accrual/AP Vendors • Check is paid on this invoice Debit Accrual/AP Vendors Credit Cash

47. Work Order Lets use our widget

48. Maintain Work Orders In browse View: Open WO Closed WO Preventative Maintenance Work Orders All Also add new Work Orders

49. Add Work Order Select Unit Note:Tenant in unit is based on received date of this WO. It will compare to lease header information on the unit.

50. Work Order Select Job Code