Title IV, Part AStudent Support and Academic Enrichment Program Request for Application (RFA) Tutorial
Funding Purpose / Priorities The federally program is authorized under subpart 1 of Title IV, Part A of the ESEA, the Student Support and Academic Enrichment (SSAE) program is intended to help meet these goals by increasing the capacity of State educational agencies (SEAs), local educational agencies (LEAs), schools and local communities to: • Provide students with access to a well-rounded education, • Improve safe and healthy school conditions for student learning, and • Improve the use of technology in order to improve the academic achievement anddigital literacy of all students. (ESEA section 4101).
allocation above $30,000 REQUIREMENTS • Must conduct a needs assessment • Must expend 20 percent of its grant on safe and healthy student activities and 20 percent to provide a well-rounded education. • Remaining 60 percent of the money can be spent on all three priorities, including technology. • There is a 15 percent technology spending cap for devices, equipment, software and digital content.
Page 2 • Total Funding Amount • Type of Award • Budget / Program Performance Period • August 30, 2018 – September 30, 2019 • Target Population(s) • Eligible Applicant(s) • Application Due Date • July 31, 2018
Assurances (Page 3) • In order to receive funding, applicants must have on file with the Florida Department of Education, Office of the Comptroller, a signed statement by the agency head certifying applicant adherence to these General Assurances for Participation in State and Federal Programs. The complete text may be found in Section D of the Green Book. • School Districts, Community Colleges, Universities, and State Agencies • The certification of adherence, currently on file with the FDOE Comptroller’s Office, shall remain in effect indefinitely. The certification does not need to be resubmitted with this application, unless a change occurs in federal or state law, or there are other changes in circumstances affecting a term, assurance or condition.
Risk Analysis (pages 3-4) Every agency must complete a Risk Analysis form. The appropriate DOE 610 or DOE 620 form will be required prior to a project award being issued. • School Districts, State Colleges, and State Universities, and State Agencies must use the DOE 610 form. Once submitted and approved, the risk analysis will remain in effect unless changes are required by changes in federal or state law, changes in the circumstances affecting the financial and administrative capabilities of the agency or requested by the Department. A change in the agency head or the agency’s head of financial management requires an amendment to the form. The DOE 610 form may be found at: http://www.fldoe.org/core/fileparse.php/5625/urlt/doe610.xls
Fiscal Requirements (Page 4) • Applicants must complete a Budget Narrative Form, DOE 101S. • All accounts, records, and other supporting documentation pertaining to costs incurred shall be maintained for five years. Supporting documentation for expenditures is required for all funding methods. Examples of such documentation include but are not limited to: invoices with check numbers verifying payment, and/or bank statements; time and effort logs for staff, salary/benefits schedules for staff. All must be available upon request. • Funded programs and any amendments are subject to the procedures outlined in the FDOE Project Application and Amendment Procedures for Federal and State Programs (Green Book) and the General Assurances for Participation in Federal and State Programs, which may be found at www.fldoe.org/grants/greenbook/
Allowable/Unallowable Expenses (Page 5) • Costs not allowable for federal programs per the U.S. Education Department General Administration Regulations (EDGAR), which may be found at: www.ed.gov/policy/fund/reg/edgarReg/edgar.html and the Reference Guide for State Expenditures, which may be found at: www.myfloridacfo.com/aadir/reference_guide/.
Equipment Purchases (Page 5) • Any equipment purchased under this program must follow the Uniform Guidance found at https://www.federalregister.gov/articles/2013/12/26/2013-30465/uniform-administrative-requirements-cost-principles-and-audit-requirements-for-federal-awards • The Uniform Guidance document provides all of the required definitions in the following sections: 200.12 Capital Assets, 200.13 Capital Expenditures, 200.2 Acquisition Cost, 200.33 Equipment, 200.48 General Purpose Equipment, 200.58 Information Technology Systems, 200.89 Special Purpose Equipment, and 200.94 Supplies. Post Federal Award Requirements Standards for Financial and Program Management, 200.313 and General Provisions for Selected Items of Cost 200.439
Administrative Costs/Indirect Costs (Page 6) School Districts • The Florida Department of Education has been given the authority by the U.S. Department of Education to negotiate indirect cost proposals and to approve indirect cost rates for school districts. School districts are not required to develop an indirect cost proposal, but if they fail to do so, they will not be allowed to recover any indirect costs. Amounts from zero to the maximum negotiated rate may be approved for a program by the Florida Department of Education’s Comptroller. Indirect costs shall only apply to federal programs. Additional information and forms are available at: www.fldoe.org/finance/comptroller/.
Equitable Services (Page 7) For Federal Programs - General Education Provisions Act (GEPA) • Applicants must provide a concise description of the process to ensure equitable access to, and participation of students, teachers, and other program beneficiaries with special needs. For details, refer to: http://www.ed.gov/fund/grant/apply/appforms/gepa427.pdf Equitable Services for Private School Participation • In accordance with P.L. 107-110, Title IX, Part E Uniform Provisions, Subpart 1, Section 9501, the applicant must provide a detailed plan of action for providing consultation for equitable services to private school children and teachers with the local education agency(ies) service area. For details, refer to: http://www.ed.gov/policy/elsec/leg/esea02/pg111.html.
Narrative Section (Pages 8-9) Through this funding, applicants must provide a detailed account of activities and services for students and other LEA stakeholders that address these three areas: • Well-rounded education • Safe and healthy school conditions for student learning • The effective use of technology and digital literacy of all students. * Use the RFA and add pages as needed. Do not create your own document.
stakeholder consultation (Page 9) • During the design and development of its application, an LEA or consortium of LEAs must engage in consultation with stakeholders in the area served by the LEA. • Stakeholders must include, but are not limited to, the following: Parents, Teachers, Students, School leaders, Charter school teachers, Principals and other school leaders, Specialized instructional support personnel, Indian tribes or tribal organizations, Local government representative, Others with relevant and demonstrated expertise, and Community-based organizations.
evidence-based programs (Page 9) • ESSA requires that federal funds are used to purchase evidence-based programs. Based on the What Works Clearinghouse, if funding is being used to purchase a program or to implement strategies, there programs or strategies must have rating of “moderate” or “strong” evidence. https://ies.ed.gov/ncee/wwc/
Conditions for Acceptance (Page 9) • The requirements listed below must be met for applications to be considered for review: • Application is received in the Office of Grants Management within the timeframe specified by the RFA • Application includes required forms: DOE 100A Project Application Form and DOE 101S Budget Narrative Form • All required forms must have the assigned TAPS Number included on the form • All required forms have original signatures by an authorized entity NOTE: Applications signed by officials other than the appropriate agency head identified above must have a letter signed by the agency head, or documentation citing action of the governing body delegating authority to the person to sign on behalf of said official. Attach the letter or documentation to the DOE 100A when the application is submitted.
Project Performance Accountability Form (Page 10-11) The T4A project manager will: • track each project’s performance based on the information provided and the stated criteria for successful performance • verify the receipt of required deliverables prior to payment NOTE: The RFA (DOE 900D) template and are to be completed by the applicant.
Project Performance Accountability Part 2 • The Scope of Work/ Project Narrative must include the specific tasks that the grantee is required to perform • Deliverables must: • be directly linked to a specific line item/cost item that in turn links to the specific task/activity/service • identify the minimum level of service to be performed • be quantifiable, measureable, and verifiable • Evidence must include tangible proof • Due Date will represent the completion of tasks
2017-18 At-A-Glance These documents will provide a snapshot of the approved projects in year one • Well-Rounded • Safe and Healthy • Effective Use of Technology NOTE: Sample RFAs are available upon request
DOE T4A Contact Information Florida Department of EducationUSF Student Support and Academic Enrichment ProjectBureau of Standards and Instructional Support325 West Gaines Street, Suite 444DTallahassee, Florida 32399-0400 Hope WilliamsProgram Specialist850-245-0976 Cassandra BrownProgram Specialist850-245-9947 Tierra ElbertResearch Associate850-245-0611 Michelle L. GainesDirector850-245-0978 http://www.florida-title-iv-part-a.com/index.php