Presentation Transcript

1. Using Banner’s Online Application for Graduation

   SACRAO 2012 Session: T4.10 Presenter: Larry Hammer University Registrar Recognition to: Amelia Schlott – Assistant Registrar Laura Mallonee – Graduation Specialist
2. Presentation Covers Doesn’t Cover Technical Set-up Business Processes Timeline Student View of SSB Communication Flow Tips & Techniques
3. Not to Distant Past Students applied to graduate at 90 hours Hand-checked by their Advisor, Dept Head, and Dean’s Office Applications weren’t due to RO until after the term of graduation had begun Applications frequently went missing Final term details were hand-check by RO 3 to 5 weeks to clear everyone 2 to 3 weeks to print & mail Students would call, Advisors would call….
4. About WCU’s Graduation…
5. Process Flow Apply Online Sought Email to Student cc: advisor dept mailbox Clears First Check Clears Second Check WorkFlow also charges the Graduation Fee to the student’s account Clears Final Check Degree Awarded
6. Automated Batch Jobs Apply Online Sought Weekly Clears First Check Clears Second Check Initial Batch then Nightly Clears Final Check Degree Awarded
7. Timeline Fall Application Available Spring Application Available Summer Application Available Commencement FALL SPRING SUMMER FALL
8. GradApp Availability Application Available Application Available SPRING Commencement Late Registration Ends Early Registration Begins
9. Process Timeline Apply Online Roll C1’s to C2 and Publish Graduation List Sought Verify ALL C1’s Remain C1’s Clears First Check Clears Second Check Late Registration Ends Commencement Registration For Next Term Begins Clears Final Check Degree Awarded Continue to Clear SO’s to C1’s
10. End of Term Processing Final Check Grading Commencement
11. Problem People The Numbers 85% Clear Immediately 10% Clear Late 5% Pushed Fail Final Requirements Incompletes Cum GPA falls below 2.0 Major GPA falls below 2.0 Waiting On Transfer Work
12. What the Student Sees
13. Spring CommPlan
14. Mail Merge Toolkit by MAPILabs
15. Outcomes Increased Satisfaction Confer 85% of our degrees within 48 hours Release graduation list to media 10 days Drastically Cut Advisor/Dept Head/College time Significantly cut RO time Fewer mistakes at the end Fewer phone calls
16. Questions Larry HammerUniversity Registrar 828-227-2408 hammer@email.wcu.edu