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What is a report?

What is a report?. A written statement prepared for... the benefit of others describing... what has happened or a state of affairs, normally based on... investigation / research or experience. Briefly: factual , formal , not a letter → RB, p 17. Report Writing. Formal considerations.

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What is a report?

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  1. What is a report? A written statement prepared for... the benefit of others describing... what has happened or a state of affairs, normally based on... investigation / research or experience. Briefly: factual, formal, not a letter → RB, p 17

  2. Report Writing

  3. Formal considerations • LANGUAGE (register & style) • LAYOUT - STRUCTURE • USEFUL PHRASES

  4. THE REGISTER – level of formality • Depends on the target reader • Almost always FORMAL • No colloquial phrases! • No contractions (don't, haven't, 'cos..)! • Avoid phrasal verbs (pick up, set up, etc.) THE STYLE • ACCURATE - true facts, precise, refer to sources • CLEAR AND CONCISE – avoid repetition, long sentences, unnecessary detail • OBJECTIVE NO: bias, emotional words, I,I,I USE: passive, reporting structures & narrative tenses (Past Simple, Past Perfect, Past Continuous)  p 18

  5. THE LAYOUT • Start with a TITLE • Use CLEAR HEADINGS • Each SECTION its own PARAGRAPH. • Use NUMBERS (1) or BULLETS (•) • Companies often have their own format of standard reports and do not completely follow the structure presented below. → RB, pp 19-20 – STRUCTURE → Task I → Task II → Consider the opening phrase in every section. → Study the list of phrases & do the tasks on pp 22-23 HW: Complete the report on p 24

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