Saginaw City Hall Summary October 24, 2011

2. Presentations Renovation, Restoration and Preservation (8-8-11) Outlined the overall problems with the building, space needs study findings, replacement options, costs and financing. Health, Safety & Welfare Review (9-12-11) Focused on detailed inspection of the building, request for assistance from MIOSHA, and the potential impacts of violations. Summary (10-24-11) Recap the project, scope, goals, cost, financing, timeline, inspections and findings.

3. Summary 75 year old building constructed in 1936 43,000 square feet Traditional site of City Hall for 118 years Maintenance costs increasing exponentially Facilities are inadequate for modern government Structural, electrical, HVAC, plumbing, accessibility and maintenance problems exist that impact service delivery and safety of citizens and staff

4. Space Needs Study Commissioned review of four municipal buildings to assess operations in February 2011 (City Hall, Public Services, Fire Station #1 and Police Headquarters). City Hall stood out as requiring immediate attention in order to maintain continuous delivery of service at the traditional location. Four options available: Build new 32,000 sft facility off-site ($245.80/sft) ($7.87 million) Build new 32,000 sft facility on-site ($238.30/sft) ($7.51 million) Restore, renovate and preserve existing 43,000 sft building ($176.43/sft) ($7.00 million) Defer maintenance and make only emergency repairs (unpredictable cost) Restoration, renovation and preservation option is the lowest cost option with the greatest square footage on the traditional site.

5. Cost and Finance Estimated $7,000,000 for renovation project Bond request for 1.2 mills for 16 years The 2011 average taxable value of improved residential property is $18,392 and estimated to cost: $353.12 life of millage (16 years) $22.07 per year $1.84 per month $0.06 per day

6. Millage Estimate

7. Annual Operating Cost $65K -$75K – Labor costs related to unscheduled building repairs, roof leaks, plumbing repairs, sealing window drafts $18,000 - Heating, plumbing and boiler repairs $24,000 - Miscellaneous parts and supplies – considerably less than what is required $67,000 - Utility costs for heating and electric $117,000 – Post renovation estimated annual savings related to maintenance and repair

8. Project Scope Replace roof, windows, doors Upgrade electrical, plumbing and mechanical Upgrade and standardize HVAC Tuckpoint masonry and replace missing/loose stone Organize City services for better access and interaction with the public Increase energy efficiency and lower operating costs Upgrade facility to be ADA compliant Improve air quality and environment

9. Project Goals Continue to provide services to the citizens of Saginaw at the traditional location. Carry out the mission of the City without the disruption of persistent building maintenance issues. Extend the useful life of the building another 50 to 75 years. Add functionality for today’s modern technology. Add energy efficiency to the building to reduce utility costs (estimated at $23,000 per year) Drastically reduce unpredictable maintenance costs (i.e. roof leaks, leaking pipes, or elevator malfunction) Maintain historic and architectural elements

10. Project Timeline Millage request – November 8, 2011 Select architect / construction manager – Dec ‘11 Six month architectural design – Jan ‘12 to Jun ‘12 Award City Hall renovation contract – Jul - Aug ’12 Vacate City Hall for construction – Jul - Aug ‘12 12 month construction period – Sep ‘12 – Aug ‘13 Return to City Hall – Jul ’13 – Sep ‘13 Project review and closeout – Sep ’13 23 month project timeline – Nov ’11 – Sep ’13 * Anticipated timeline subject to change.

11. Inspections Requested inspections from a variety of professionals to gather information about the building and understand the problems. Fire Marshall (8-31-11) City Building Inspectors (8-31-11) ADA Review (9-9-11) MIOSHA – (10-4-11 & 10-12-11)

12. MIOSHA Review City requested voluntary onsite consultation services from MIOSHA to evaluate exposure to hazards in the workplace and work practices MIOSHA provides assistance with correcting safety and health hazards Assist with establishing an effective occupational safety and health program By voluntarily participating in the review, the City avoids all fines associated with the findings. MIOSHA staff interviewed personnel and toured the facility on October 4, 2011 Conducted air quality tests on each floor on October 12, 2011, and implemented a safety inspection based on the outcome of the interview

13. MIOSHA – Air Quality Air Quality and Environmental Study Carbon Dioxide samples taken Asbestos Particulate samples taken Bulk Asbestos samples taken Awaiting lab results Preliminary results indicate elevated levels of carbon monoxide which is indicative of poor indoor air quality and need for air exchange and ventilation Indoor conditions are conducive to mold growth due to the infiltration of water and wetted building materials

14. MIOSHA–Safety Inspection Six SERIOUS violations cited 1 – General safety issue 4 – Electrical issues 1 – Electrical safety work practice issue Ten other lesser violations Example: Damaged electrical devices building wide that adversely affect safe operation or mechanical strength of the equipment such as parts that are broken, bent, cut or deteriorated by corrosion, chemical action or overheating. Example: Inadequate power supply forces improper use of electrical equipment such as extension cords and daisy-chaining of power strips.

15. Fire Marshall Findings Findings based on 2000 International Fire Code Ten violations cited Examples: Blocked fire extinguishers Inaccessible electrical panels Inappropriate use of extension cords Improper secondary egress in council chambers Additional emergency lighting required Operable vault doors require interior panic release

16. Inspection Division Approach Non-destructive investigation Violations that are not visible likely exist and would be discovered through more destructive investigation Focused on electrical, plumbing, mechanical and structural issues Based on: 2009 Michigan Building Code 2009 Michigan Plumbing Code 2009 Michigan Mechanical Code National Electrical Code 2000 International Fire Code

17. Structural Inspection Eight violations cited Examples: Roof covering requires immediate replacement to stop water infiltration through the roof. Parapet wall on the east side of the building is becoming structurally unstable due to water infiltration. Water infiltration has saturated building materials and deteriorates structural integrity Aluminum windows sweat and accumulate water Masonry steps have shifted and allow water to pool Ramp enclosure on south side of building has structurally decayed and subject to collapse Council chamber occupancy should be limited to 50 people due to inadequate egress

18. Electrical Inspection Eight violations cited Examples: Water leakage into junction boxes and light fixtures create a significant fire and electrical hazard Branch circuits are overloaded due to demand for modern technology and equipment demands Main electrical service does not have adequate clearances and access Inadequate clearances around electrical panels throughout the building Emergency generators are installed improperly creating a fire hazard due to the type and location of fuel supply Fire hazard caused by the excessive use of extension cords in lieu of permanent wiring Electrical shock hazard on a number of ungrounded circuits in various locations and receptacles in wet locations were not protected by GFI Modular office equipment not installed in accordance with electrical code

19. Plumbing Inspection Six violations cited Examples: Galvanized water service has reached its useful life and prone to leaks and corrosion Galvanized drain waste vent system prone to corrosion and failure Original bathroom fixtures require constant repair and consume excessive water based on current standards Bathroom fixtures do no comply with ADA standards

20. Mechanical Inspection Five violations cited Examples: Restroom exhaust fans not vented directly to the outside. Boiler piping in need of constant repair. Several radiators have been disconnected due to failure. Cooling is inefficient. Window units to not adequately cool the building and put excessive load on the electrical circuitry. Heating is inefficient and lacks uniform control. Addition of space heaters to compensate for poor heating has put excessive load on the electrical circuitry. Ventilation is inadequate. The lack of adequate ventilation may contribute to sickness and allergies.

21. ADA Review Multiple violations cited Examples: Inadequate restroom fixtures, faucet controls, grab bars, turning clearances, door widths, and door hardware Improper hall widths, door widths and threshold clearances Drinking fountains not in compliance for approach clearances and wall projection Egress doors in council chambers not adequate Braille for vision impaired required on elevator call buttons Clearance space on ramp landings and hand rail projections not appropriate

22. Summary This is the final of three presentations that outline the need for renovation, restoration and preservation of City Hall in order to continue to provide services to the citizens and ensure the safety of the public and employees. City Hall has experienced rapid deterioration and is insufficient for the business of government. The best viable option for space needs for the City of Saginaw is to remain at the traditional site and renovate the existing building. The cost per square foot to renovate is the lowest cost with the greatest amount of space. Additional space may be rented to generate income or used for community meetings or city events.

23. Summary The increasing cost to maintain or repair the structural, electrical, plumbing, mechanical and accessibility problems in the current facility have outpaced the funding available. Delaying the inevitable repairs may cost significantly more. The condition of the facility creates health, safety and welfare concerns the public and employees may put the City at risk for lawsuits. Accessibility and compliance with ADA regulations also could mean costly alterations to provide accommodation. Service delivery at the traditional City Hall site will be compromised as the facility condition worsens and time elapses.

24. City Hall Tour November 1, 2011 5 p.m. to 7 p.m. Meet in Council Chamber Participate in a guided tour of the building Learn about City Hall, its present condition and the need for renovation, restoration and preservation Copies of presentations and studies will be available for review Visit www.saginaw-mi.com for information about City Hall