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The Job Description

The Job Description. Learning Objectives. Discuss Job Requirements Explain Job Descriptions List Factors in Job Design. Job. Group of Related Activities and Duties Many Jobs Within an Organization Many Employees do a Certain Type of Job Facilitate the Organization's Goals.

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The Job Description

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  1. The Job Description

  2. Learning Objectives • Discuss Job Requirements • Explain Job Descriptions • List Factors in Job Design

  3. Job • Group of Related Activities and Duties • Many Jobs Within an Organization • Many Employees do a Certain Type of Job • Facilitate the Organization's Goals

  4. Specific Position • Duties • Responsibilities • One Employer Per Position

  5. Position - The different duties and responsibilities performed by only one employee.

  6. Job Requirements • Duties • Tasks • Responsibilities

  7. Job Description - Statement of the tasks, duties, and responsibilities of a job to be performed.

  8. Job Specification - Statement of the needed knowledge, skills, and abilities of the person who is to perform the job.

  9. Class Project:Write a Job Description • Job Identification (Facts) • Job Statement - Major Duties • Job Duties and Responsibilities • Job Specification

  10. The Job Title • Defines Duties • Indicate Level Within Organization (junior, etc.) • Qualifiers on Same Job (I, II, III, etc.)

  11. Job Identification Section • Department • Reporting Relationship • Date of Last Review • Classification Level

  12. Job Duties • Each Task Define • Start with a Verb • Rank in Order of Importance • Usually 8-20 1 to 3 line Statements • See Examples

  13. Characteristics of Job Descriptions • No set format • Basic Parts (Title, ID, Duties, Specifications) • Qualifications, Separate Section

  14. Qualities of a Good Job Description • Direct Statements • Terse • Direct • Begin Statements with Verbs • Maintains • Supervises • Performs • Umbrella Statement: • "Other duties as assigned" • Simple • Concise • Coordinates • Operates • Directs

  15. Key Elements of the Job Description JOB TITLE • Ideally three words or less • Non-sexist • Indicates job duties and organizational level STATEMENT OF THE JOB • Distinguishes job from all other jobs ESSENTIAL FUNCTIONS (JOB DUTIES) • Listed in the order of importance or time required • Indicate: • weight or value of the duties • results to be accomplished • Start phrases with active verbs; subject implied

  16. Job Analysis - Process of obtaining information about jobs determining what the duties, tasks, or activities of jobs are.

  17. Sources of Data • Employee • Supervisor • HRM Job Analyst • careeronestop.org

  18. Methods of Collecting Data • Interviews • Questionnaires • Observations • Past Records • Standardized Descriptions (DOT) • Job Diaries • Websites

  19. Job Data • Tasks • Performance Standards • Responsibilities • Knowledge Required • Skills Required • Experience Needed • Job Context (Relationship) • Duties • Equipment Used

  20. JOB DESCRIPTION • Summary statement of the job • List of essential functions of the job JOB SPECIFICATION • Personal qualifications required in terms of: • Skills • Education • Experience Determining Job Requirements Nature of: Basis for: JOB ANALYSIS • What the employee does • How the employee does it • Why the employee does it • Determining job requirements • Employee orientation • Employee instruction • Disciplinary action • Recruitment • Selection • Development

  21. Job Specifications • Skill Requirement • Physical Demands • Social Skills • Education Level • Personal Qualities • Interests

  22. Dictionary of Occupational Titles (DOT) • U.S. Employment Service • “Comprehensive Descriptions of 20,000+ Jobs” • www.AJB.org • careeronestop.org

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