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Student Government Appropriations Funding

This document outlines the important dates and rules for submitting funding requests to the Student Government for Fall 2012. Key dates include filing from August 20th to September 7th, with mandatory help sessions scheduled for late August and early September. Important budget rules are highlighted, including limits on speaker stipends and lodging costs, as well as requirements for receipts and W-9 forms. It also explains the interview process for funding requests, notification dates for initial and final amounts, and the appeals process.

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Student Government Appropriations Funding

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  1. Student Government Appropriations Funding Fall 2012

  2. Different Requests

  3. Important Dates • Filing: August 20th – September 7th • W-9, Receipts: September 7th, 5:00pm

  4. Budget Rules – Common Pitfalls • Lodging: limit $35 per person per night (ergo $35 X 2 people X 3 nights = $210 max) • All vehicles at the University rate of 55.5₵ /mile • $500 limit on speaker stipend • Student Government must be included in the budget! • Revenue must equal expenses!

  5. Budget Rules – Common Pitfalls • Budget Inflation: Don’t do it, we’ll know • Matching Rule: Student Government can only match funds that the club themselves possess (if you want $1000 from us, you need $1000 of your own funding) • $700 Rule

  6. Help Sessions - MANDATORY • Help Session 1 & 2: August 27 ~ 7:00-7:45, 7:45-8:30 • Help Session 3 & 4: August 28 ~ 7:00-7:45, 7:45-8:30 • Help Session 5 & 6: September 6 ~ 7:00-7:45, 7:45-8:30 • Help Session 7 & 8: September 7 ~ 7:00-7:45, 7:45-8:30 • All sessions take place in Senate Chambers H314.

  7. In Addition! • SORC Registered • Filed W-9 • Receipts turned in • Tax identification number • Links to these resources can be found in the Appropriations Packet. • Receipts and W-9’s can be checked on the Treasury webpage. • Student Government CANNOT aid groups in filling out the W-9 or filing for a tax id number, contact Student Legal

  8. Beyond the Application • Interviews: September 10th– September 14th • Start Ups: no interview • All other requests: four minute interviews • Arrive promptly! • Your role? • What if I forget…

  9. First Amounts • Mark Up: September 15th – September 16th • Notification of initial amounts: September 16th • What if groups are not happy? – Appeals • File notice of appeals: September 18th, 5:00pm • Appeals: September 19th – September 21st

  10. Final Amounts • First reading: Wednesday, September 19th • Second reading: Wednesday, October 3rd • Notification of final amounts: Thursday, October 3rd • Estimated check arrival:First two weeks of November • Note that checks can be used to reimburse expenses

  11. Sample Budget: NCSU Special Event Revenue Expenses

  12. Sample Budget: NCSU Special Event Revenue Expenses Correct?

  13. Sample Budget: NCSU Special Event Revenue Expenses Correct?

  14. Sample Budget: NCSU Special Event Revenue Expenses Correct?

  15. Sample Budget: NCSU Special Event Revenue Expenses Correct?

  16. Questions, just let us know! • http://students.ncsu.edu/treasury/appropriations/ • sgappropriations@ncsu.edu

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