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Earmark Orientation Webinar: Part I July 8, 2009

Earmark Orientation Webinar: Part I July 8, 2009. Virtual Classroom Layout. Attendee List. Chat Room. Presentation Slide Area. Submitting Questions. Chat Room. Enter questions into the Chat Room (located in lower left corner of the virtual classroom).

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Earmark Orientation Webinar: Part I July 8, 2009

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  1. Earmark Orientation Webinar: Part I July 8, 2009

  2. Virtual Classroom Layout Attendee List Chat Room Presentation Slide Area

  3. Submitting Questions Chat Room • Enter questions into the Chat Room (located in lower left corner of the virtual classroom). • To submit a question, type the question in the text box and click the arrow button. • To send questions to the Presenter only (not to Everyone), select Presenter from the drop-down menu before clicking the arrow button. • Questions will be answered at appropriate times during the presentation. Arrow Button Text Box Drop-Down Menu

  4. Submitting Questions Arrow Button Text Box Chat Room • Enter questions into the Chat Room (located in lower left corner of the virtual classroom). • To submit a question or comment, type the question in the text box and click the arrow button. • Your name, the text “(Submitted Question)” and your question will appear in red on your screen, indicating successful submission. • Questions are directly transmitted to presenters – other participants will not see your questions.

  5. Practice In the chat room, please type the name of your organization, your location, and how many people are attending with you today.

  6. Access to Webinar Materials • The PPT used in today’s webinar and a recording of the webinar will be made available to you. Within 2 business days of the session’s conclusion, you will receive an email containing links to both the PPT and the recording.

  7. Access to Webinar Materials Recorded New Today Resources “Webinars” All webinars are recorded and available for viewing within 2 business days after the event. Recorded webinars will be posted to the: Materials and presentation slides used in this webinar will be available for download from the:

  8. Presenters Presenters: • Chantal L. Watler • Jeffrey Chism • Carla Lakes Moderator: • Chantal L. Watler

  9. Agenda/Objectives Virtual classroom overview and practice • Review the background on earmark grants and the award process • Learn the components necessary to write an acceptable proposal

  10. Presenter Introduction Chantal L. Watler Earmark Coordinator

  11. Earmark Orientation Webinar Earmark Grants:Background Information and the Award Process

  12. SAMPLE Audience Polling Question What type of organization do you represent? • Non-profit • Institute of Higher Education • Government – State/Local • Other

  13. Frequently Asked Questions • What is this webinar about? • Who is the Earmark Center? • Who is my Federal Project Officer? • Where do the funds come from? • When are the funds available? • What are the funding requirements? • What is process for getting the grant award?

  14. Earmark Orientation Webinar • Provide you guidance and technical assistance • Begin drafting a fundable grant proposal

  15. What is the role of my Federal Project Officer ? • Main point of contact (formal & informal) • Conduit for all formal Grantee-ETA communications • Advises & assists on paperwork sufficiency • Technical Assistance – arranges training & advises grantee on making improvements • Oversight – monitors your grant(s) & prepares reports

  16. SAMPLE Audience Polling Question Have you been in contact with your Federal Project Officer/Federal Representative? • Yes • No

  17. Philadelphia Earmark Center • National Program Office • Responds to inquiries • Reviews grant proposals • Resolve issues regarding “legality” or allowable activities • Provides policy guidance and technical assistance

  18. Where Do the Funds Come From? • Directed by Congress • Mandated in the Conference Report • 140 organizations identified in the Conference Report • Authorized under Section 171, Pilot, Demonstration & Research Projects, of the Workforce Investment Act of 1998

  19. When are the Funds Available? • Funding availability • Funds become available the beginning of the program year on Apri1 1, 2009 • Funding authority expires at the end of the program year on June 30, 2010

  20. SAMPLE Audience Polling Question Is this your first federal grant? • Yes • No

  21. What are the Funding Requirements? • Grant proposal should include: • Provision for direct services to individuals • Performance outcomes • An evaluation component • Evidence of coordination with the local workforce delivery system

  22. What are the Funding Requirements? • Submit a grant proposal that complies with the: • Conference Report • WIA Section 171 – P, D, & R Projects • WIA Section 181 - Requirements & Restrictions • OMB Rules and Regulations • Reference Book One: The Essential Guide for Writing an Earmark Grant Proposal • Reference Book Two: A Guide to Financial & Grant Management Requirements for Earmark Grants • Awarded within the time frames

  23. What is the Process for Receiving the Grant Award? • Grant Proposal Submission •  • Grant Proposal Review • Federal Project Officer • Philadelphia Earmark Center • Grant Officer •  • Grant Officer Approval •  • Congressional Notification •  • Award Disseminated to Grantee

  24. Factors that Delay Award Process • Unallowable activities/unallowable costs • Inconsistencies with timeline and Period of Performance (POP) • Inconsistencies with project outcomes/performance measures • Vague outcomes • Incorrect amount of total award amount • Incorrect budget calculations • Misapplication of Indirect Costs • Charges exceeding salary limitation • Incorrect DUNS on SF-424 • Legal Name of Applicant on SF-424 inconsistent with conference report • Missing original signature of authorized representative • SF-424 reflects signature of individual other than authorized representative • Incorrect POP on SF-424

  25. Philadelphia Earmark Center • Resource materials will be available at: http://www.doleta.gov/regions/reg02/pecoe.cfm

  26. Question and Answer Period Please enter your questions into the Chat Room!

  27. Jeffrey Chism, Federal Project Officer Carla Lakes, Federal Project Officer

  28. Earmark Orientation Webinar Your Earmark Grant: Writing an Acceptable Earmark Grant Proposal 2009

  29. Timeline and Process for PY 2009 Earmarks • Draft due to FPO • Subsequent drafts due to FPO • Final draft due to FPO • FPO’s will submit complete proposal package to the Earmark Lead for final Regional-level review and for submission to PEC • PEC review and submission to grant officer • These timelines will be established by your Region Office

  30. Timeline and Process for PY 2009 Earmarks • Should additional revisions be requested, please work with your FPO to make them aware ASAP and to review for completeness. The PEC or Grant Officer may request changes or clarification as appropriate • Expect 60-90 days processing time once a proposal leaves the Philadelphia Earmark Center.

  31. The Proposal Template: An Essential Tool

  32. SF 424, Application for Federal Assistance • Check for completeness • Instructions in Reference Book 1 • Grantee must include both an EIN number and 9-digit DUNS number

  33. SF 424, Application for Federal Assistance • (11) Must be completed with your CFDA number • (15) Must include descriptive title of project

  34. SF 424, Application for Federal Assistance • (17) Proposed start and end date • (18) Total dollar amount consistent with appropriate/rescission amount • (21) Must contain an original signature; it cannot be a copy, fax, stamp, etc.

  35. Abstract • State the Project Purpose • Refer to Appropriation Act and WIA Sec. 171 • Some projects may not qualify under WIA and may need to be redesigned. • Concise information about project (Who, What, Why, How) • No more than one page long Purpose Should Correspond to appropriation Act and WIA Sec. 171.

  36. Abstract Information NOT to Include: • Organization’s mission statement • Information not related to grant • Very long sentences Purpose Should Correspond to appropriation Act and WIA Sec. 171.

  37. SAMPLE Audience Polling Question Is your abstract? • Complete • Half way done • Not done

  38. WIA Sec. 171 See Appendix B • Demonstration and Pilot Projects • Must provide direct services to individuals to enhance employability • Used for most Earmarked Grants • Multiservice Projects • Research Projects • Multistate Projects

  39. Statement of Need • Project’s Purpose • Description of Major Issues Addressed • Individuals to be Served (Participants) • Description of Impacted Area

  40. Statement of Need • Project’s Purpose • What’s the project’s intended accomplishment? • Reiterate the purpose contained in the Earmarked Appropriation line of the Congressional Conference Report.

  41. Statement of Need • Description of Major Issues • What problem will the project address (unemployment, under skilled workforce, reintegration of offenders into society? lack of curricula?) • Factual information • Section 171 of WIA (such project’s shall include the provision of direct services to individuals to enhance employment opportunities)

  42. Statement of Need • Individuals to be Served • Target Population? • Description • Eligibility Criteria, if applicable

  43. Description of Impacted Area • Area Delineated • Delineate the boundaries of the geographic area • Describe the physical and social features of area

  44. Question and Answer Period Please enter your questions into the Chat Room!

  45. Statement of Work • Project Goals • Major Project Components • Work Schedule • Partner/Collaborator Participation • Linkages with the Workforce Investment System

  46. Statement of Work Project Goals • For each of the issues identified, provide one or more goals for what the project is to accomplish by the end of the grant period. Goals should be action oriented, measurable (preferably quantifiable) and time-specific. • The goals should be no longer than a sentence each.

  47. Statement of WorkMajor Project Component’s • For each major project component, discuss: who provides what, when, and where, and delivery methods • If some components are funded from other funding sources, they can be included here but separate funding should be explained • Allow two or more paragraphs per component. (Secondary activities/tasks are to be listed later as part of the Work Schedule)

  48. Statement of WorkMajor Project Component’s • Component Activity (What) • Location (when & where) • Delivery Method (How) • Responsible Partner (Who)

  49. Statement of WorkComponent

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