Kelly Ross Technical Acquisition Office Lead NUWC Division Newport

1. Kelly Ross Technical Acquisition Office Lead NUWC Division Newport People, Processes, and Tools Behind NUWCDIVNPT Contracts 3rd Biennial NCMA-RI Ocean State Workshop June 17, 2019 Naval Station Officer’s Club

2. Our mission is to Expand the Advantage by expeditiously acquiring necessary goods and services for a fair and reasonable price

3. People, Processes, Tools • Contracting is a team sport – Requirements owners, financial managers, contracting personnel, legal counsel, leadership, small business advocate and program managers all play a role. • Standard processes are highly regulated by statutes, regulations and higher level policy documents. Requires constant assessment and improvement to reduce cycle time. • New tools and authorities offer new opportunities to meet the need for greater flexibility and agility in the government acquisition process

4. NUWC Division, Newport COMMANDING OFFICER TECHNICAL DIRECTOR CAPT Michael R. Coughlin Ronald A. Vien, SES USN 00 TD CHIEF STAFF OFFICER Executive Officer DEPUTY USW SYSTEMS ENGINEERING DEPUTY/TECHNICAL OPERATIONS DEPUTY/TECHNICAL EXCELLENCE USW PROTOTYPING CSO SEA05NB TDB TDB 00T CDR Marc Picard Patricia Eno Donald Aker, SSTM John Babb, SSTM Denise Crimmins, SSTM CYBERSECURITY USW COMBAT SYS INTEGRATION CHIEF TECHNOLOGY OFFICE OFFICER IN CHARGE Detach AUTEC CONTRACTS CUSTOMER ADVOCATE 0CA 00T 02 25 • Jay Melillo Dr. Vittorio Ricci, SSTM Pat Kelley, SSTM Stephen Lamb 05 CDR Michael Woodcock NON-TRADITIONAL SENSORS & PROCESSING SYSTEMS COMPTROLLER CORPORATE OPERATIONS CHIEF ENGINEER STRATEGIC PLANNING 00E 10 01 00X 00T Dr. Joseph Gabriel Dr. Ben Gauthier, SSTM Vicki Comeau Adam Macksoud Dawn Vaillancourt UNDERSEA SENSORS TECHNOLOGY USW UNMANNED SYSTEMS & AUTONOMOUS BEHAVIOR USW ELECTROMAGNETIC MANEUVER SYSTEMS SMALL BUSINESS DIR 00K 85T 34C 15T Christopher Egan, SSTM Darlene Sullivan, SSTM David Pistacchio, SSTM Vacant COMMAND EVALUATION OFFICE OF COUNSEL 00N 00L Daniel Benson Richard Dale Technical Departments PLATFORM AND PAYLOAD INTEGRATION USW MISSION ENGINEERING AND ANALYSIS RANGES, ENGINEERING AND ANALYSIS USW WEAPONS, VEHICLES AND DEFENSIVE SYS SENSORS AND SONAR SYSTEMS USW COMBAT SYSTEMS USW ELECTRO- MAGNETIC SYSTEMS 15 25 34 40 60 70 85 Hector Lopez, SSTM Joseph Sheltry, SSTM Marie Bussiere, SSTM Dr. Jerry Exley, SSTM Christopher DelMastro, SSTM Jeffrey Fisher (acting) Eric Spigel, SSTM Distribution Statement A – Approved for Public Release

5. The Government Team • Contracts Department • Production division • Contracting officers • Contract specialists/ procurement personnel • Cost price analysts • Workload planner • Data managers • Policy Division • Business office • Quality program • COR Program management • Technical Acquisition Office • Requiring Departments • Technical Department Acquisition Advocates • Contracting Officer Representatives • Acceptor • Requiring manager (TPM, PI) • Leadership • Commanding Officer • Technical Director • Department Heads • Small Business Advocate • Corporate Operations • Purchase requirement generation • Control point reviews • (information assurance, Information technology, safety, security, etc) • Comptroller • Funds management • Fiscal policy • Office of Counsel • Legal review • Ethics counseling • Legal defense

6. TDAAs • Serve as the requiring department project manager for acquisition requirements • Identify and communicate department acquisition needs to government team members • Foster acquisition capabilities within requiring department • Serve as primary interface with government team members including contracts, legal, and comptroller • Utilize acquisition workload planning tool to communicate future workload to contracts department • Provide long range acquisition forecasts via industry day and division website • Ensure procurement documents are of high quality and in time to support agreed to schedules • TDAAs are required to complete 4 Defense Acquisition continuous learning courses within 90 days of appointment and an additional 4 classes within 180 days • TDAAs have direct access to department leaders

7. CORs • Primary responsibility is to monitor and document the contractors compliance with execution of the assigned contract • COR has no authority to make any commitments or changes that affect price, quality, quantity, delivery or other terms and conditions of the contract • Identify late deliveries or deliveries with quality concerns to the contracting officer (KO) • When authorized by contracting officer issue technical instructions • Monitor provision of government furnished material and equipment • Monitor contract cost and schedule performance and report issues to KO and department manager • Review contractor submitted cost invoices and research any areas of concern • Maintain a COR file and submit monthly status reports • Ensure Contractor Performance Assessment Reporting System (CPARS) evaluations are completed

8. Process Planning Requirements Generation Solicitation Evaluation Award Administration • Existing process has many strengths including early involvement of the small business advocate, development of an individualized critical milestone agreement, and teaming throughout • Current improvement initiatives focused on streamlining requirements generation, proposal evaluation and documentation of business decisions

9. Tools • Section 233 • Other Transaction Authority • Seaport

10. Proposed and Recent Policy Changes • Section 233 of the 2017 National Defense Authorization Act • Pilot program to enhance RDT&E centers of the DoD • Includes NUWCDIVNPT as a Science and Technology Reinvention Lab • Three overarching objectives: (1) generate greater value and efficiencies in R&D activities (2) enable more efficient and effective operations of supporting activities (3) enable more rapid deployment of warfighter capabilities

11. Proposed and Recent Policy Changes • Specific Section 233 proposals related to acquisition included: • Increase Purchase Card limits/Raise the micro-purchase threshold • Increase the threshold for use of the Business Clearance Memorandum format • Increasing the thresholds for approval of the following: • Justifications and Approval (J&A) for Other than Full and Open Competition and Limited Source Justifications (others than bridges) • Management and Oversight Process for the Acquisition of Services. (MOPAS) • Determination for Single Award IDIQ Contract • Acquisition Plans

12. Undersea Technology Innovation Other Transaction Authority Agreement • Other Transaction Authority (OTA) – 10 U.S.C § 2371B, “Other Transaction Authority for Prototype Projects” allows the Department of Defense (DoD) to carry out prototype projects that enhance/improve the military personnel and the supporting platforms, systems, components or materials • OTA offers an alternative to FAR‐based acquisitions that allows for access to non-traditional defense contractors •  The OTA Consortium model specifically: • allows for enhanced collaboration between Government and industry. • fosters development of interoperable, modular, open architecture systems and prototypes that permit rapid, flexible technology upgrades and mission reconfiguration. • helps create technology transition partnerships between small technology innovators and large system integrators

13. Making the Pieces Fit • Mission Execution • Increase pace to meet mission needs and prototyping initiatives • Meet need for follow-on contracts in a timely fashion avoiding bridge contracts • Maintain compliance to safeguard public trust • Acquisition policy • Maximize use of new flexibilities as they become available • Identify additional areas for policy improvement • Continuous improvement • Seek ways to optimize performance (policy, tools, processes, best practices) • Enterprise E-craft is operational • Community Membership • Balance need to provide industry with long range planning data with fidelity of data when looking long range • Continue to reach out to industry with industry days, Seaport-e council meetings • Workforce • Recruit, train and retain world class acquisition workforce.

14. Questions?