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Effective Presentations

Effective Presentations. Dr. David R. Laube July 2014. Most Desirable Attributes Of Business School Graduates. Communication and Interpersonal Skills Ability To Work Well Within a Team Personal Ethics and Integrity Analytical and Problem Solving Skills.

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Effective Presentations

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  1. Effective Presentations Dr. David R. Laube July 2014

  2. Most Desirable Attributes Of Business School Graduates Communication and Interpersonal Skills Ability To Work Well Within a Team Personal Ethics and Integrity Analytical and Problem Solving Skills Source: Wall Street Journal/Harris Interactive Survey of Recruiters

  3. Presentation Skills Can Make Your Career OR Break Your Career

  4. Dave’s Top Ten ListFor Effective Presentations • Know Your Audience • Who Is the Decision Maker? • Who Has the Power? • What Is the Hierarchy in the Room? • What is the Key Person’s Social Style?

  5. Social Style Model Controlled Asks Tells Much of the material in these charts is drawn from “People Styles at Work and Beyond”, Robert and Dorothy Grover Bolton, American Management Association, 1996 www.ridge.com Emotes

  6. Social Style Model Controlled Analytical Asks Tells Emotes

  7. Social Style Model Controlled Asks Tells Amiable Emotes

  8. Social Style Model Controlled Asks Tells Expressive Emotes

  9. Social Style Model Controlled Driving Asks Tells Emotes

  10. Social Style Model Controlled Analytical Driving Asks Tells Expressive Amiable Emotes

  11. Social Style Model Analytical Driving Milestone Oriented Moves Quickly Practical Wants Control Detail Oriented Exacting Logical Organized Amiable Expressive Likes Consensus Supportive Team Player Avoids Conflict Big Picture Forceful Impulsive Thrives on People

  12. Style Demographics Analytical Driving 25% 25% Amiable Expressive 25% 25% By Adolescence, Everyone Has Adopted Their Social Style and It Is Set For Life. The Population is Evenly Split.

  13. Backup Styles Under Pressure Avoids Analytical Driving Amiable Expressive

  14. Backup Styles Under Pressure Avoids Analytical Driving Amiable Expressive Acquiesces

  15. Backup Styles Under Pressure Avoids Analytical Driving Amiable Expressive Acquiesces Attacks

  16. Backup Styles Under Pressure Avoids Autocratic Analytical Driving Amiable Expressive Acquiesces Attacks

  17. Backup Styles Under Pressure Avoids Autocratic Analytical Driving Amiable Expressive Acquiesces Attacks

  18. Social Style Model Analytical Driving Milestone Oriented Moves Quickly Practical Wants Control Detail Oriented Exacting Logical Organized Amiable Expressive Likes Consensus Supportive Team Player Avoids Conflict Big Picture Forceful Impulsive Thrives on People

  19. VersatilityThe Key to Relationships • Research Shows that: • Social Style is Completely Uncorrelated to Success but… • High Versatility Is Strongly Correlated to Success—in Relationships, In Business, In Life.¹ • Good News—High Versatility Can Be Learned. It is Not “Locked In” Like Your Social Style. ¹“People Styles at Work”, Robert and Dorothy Grover Bolton, American Management Association, 1996 www.ridge.com

  20. Versatility The Ability To Meet, Or Match Your Social Style With the Style of Others…..And To Recognize When This is Absolutely Necessary.

  21. Dave’s Top Ten List • What Is The Purpose of the Meeting • To Inform? • To Sell Them on a Project or Idea? • To Obtain a Decision? Make This Clear Up Front

  22. 2. Purpose • Use a PAL • Purpose • Agenda • Length Consider Posting the PAL At the Front of the Room

  23. 3. Preparation • How Much Time? • Stand Up vs. Sit Down? • Paper or PowerPoint? • Use Page Numbers • Bring Back Ups

  24. 3. Preparation • Will the Material Be Sent Out In Advance? • Will They Read It? • If So, the Charts Change Dramatically • They Become More Narrative • It Impacts the Live Presentation

  25. 3. Preparation • Accommodate Remote Attendees • Send Out Advance Connection Info • Distribute Charts In Advance • “WebEx” Style or Audio Conference Call? • If “WebEx”, Use Colleague to Run the Charts.

  26. 4. Presentation Materials • Be Careful of “Data Rich” Charts

  27. 4. Presentation Materials

  28. 4. Presentation Materials

  29. 4. Presentation Materials

  30. 4. Presentation Materials • Be Careful of “Data Rich” Charts • Use Sans-Serif Fonts • Arialor Tahoma or Corbel

  31. 4. Presentation Materials • Be Careful of “Data Rich” Charts • Use Sans-Serif Fonts • Arial or Tahoma or Corbel

  32. 4. Presentation Materials • Be Careful of “Data Rich” Charts • Use Sans-Serif Fonts • Arialor Tahoma or Corbel • Blue Background with White and Yellow Text

  33. 4. Presentation Materials • Be Careful of “Data Rich” Charts • Use Sans-Serif Fonts • Arialor Tahoma or Corbel • Blue Background with White and Yellow Text.

  34. 4. Presentation Materials • Be Careful of “Data Rich” Charts • Use Sans-Serif Fonts • Arialor Tahoma or Corbel • Blue Background with White and Yellow Text

  35. 4. Presentation Materials Be Careful of “Data Rich” Charts Use Sans-Serif Fonts Arialor Tahoma or Corbel Blue Background with White and Yellow Text Logo Goes Here

  36. 4. Presentation Materials • Be Careful of “Data Rich” Charts • Use Sans-Serif Fonts • Arialor Tahoma or Corbel • Blue Background with White and Yellow Text No Red • But Printed Copies—B&W • No Smaller Than 18 Point Fonts

  37. 4. Presentation Materials • Don’t Overlay Text Onto Pictures

  38. 4. Presentation Materials • Don’t Overlay Text Onto Pictures • Handle Financials Clearly

  39. 4. Presentation Materials • Use Video Appropriately • But Keep It Short

  40. 4. Presentation Materials • Assume 3 Minutes Per Chart • Assume 1/3 of the Time Is For Questions • Prepare “Back Up” Charts For Additional Detail

  41. 4. Presentation Materials • An Ideal Structure: • Three or Four Points • Using partial sentences • Or Easy To Read Charts/Visuals Using A Take-Away Box

  42. 5. Set Expectations • Introduce Yourself • Why Is Everyone Here? (the PAL) • Questions—During Or At End? • Reconfirm the Time Available • Give Ground Rules for Conference Calls

  43. 6. Presentation Skills • Eye Contact With Audience • Don’t Overly Refer to Notes • Vary Voice, Tone, Pitch, Volume • Use Your Hands • Wear Appropriate Clothes Touch, Turn, Then Talk

  44. 7. Be Flexible • Be Prepared to Jump Around • Be Prepared to Cut It Short • Skip Some Charts, If Necessary • Don’t Read the Charts • Don’t Make the Charts “Cute”

  45. 7. Be Flexible • Be Prepared to Jump Around • Be Prepared to Cut It Short • Skip Some Charts, If Necessary • Don’t Read the Charts • Don’t Make the Charts “Cute”

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