Effective Presentations

10. Effective Presentations

11. Effective Presenters • Body language • Gestures • Eye contact • Voice • Filler words

12. Body Language • Rapid eye blinking • Dilated pupils • “Steepling” fingers • Clenching fists • Folding arms

13. Body Language • Hands touching mouth or nose • Raising eyebrow • Tilting head forward • Leaning away • Drumming fingers

14. Gestures • Let them help emphasize points • Don’t plan gestures; let them happen • Bring gestures above waist

15. Eye Contact • “Connect” with the audience • Distribute evenly • Hold for 3-5 seconds • Look them in the eye

16. Voice • Monotone • Too fast • Volume

17. Verbal • Organize • Don’t memorize • Organize following a logical sequence

18. Structure • Three parts of a speech • Tell them what you are going to tell them • Tell them • Tell them what you just told them

19. Practice • 5 Ps - Proper Planning Prevents Poor Performance • 90% of success is preparation • Location – time of day • With movements and gestures • With visuals • Videotape yourself • If possible, with an audience

20. Preparation Steps • Establish your purpose (objectives) • Analyze the audience • Create a winning title • Outline the body • 1 to 3 main points per objective • Help audience relate to key points • Summarize each key point

21. The P – I Diagram Informative Persuasive What is your presentation?

22. Opening • Must grab audience’s attention • Startling statement • Question • Quote • Personal experience • Humor • Visual aids • Begin with the end

23. Visual Aids • K.I.S.S. • Keep is Short and Simple • K.I.L.L. • Keep it Large and Legible • Be accurate • Be relevant • Be colorful • Use graphics

26. Color • Include no more than four colors/slide • Use dark print on light background or light print on dark background • Maintain same background color throughout • Don’t use red for text • Avoid red/green contrasts

27. Color • Red – stimulates emotion • Green – inspires involvement or interaction • Gray – indicates lack of commitment or neutrality • Blue – shows calm and conservative • Yellow – shows cheerfulness and hope for the future, restlessness and change, feelings of anxiety • Purple – implies mystical quality • Black – indicates power and sophistication

28. Graphics • Bar charts • Show comparisons or data over a specific time • Line charts • Show data over many time periods, show trends • Pie charts • Show relation of parts to a whole • Organization charts • Show hierarchy and reporting relationships

29. Graphics • Cartoons • Add humor and interest, get point across memorably • Photos • Add realism and personal recognition • Symbols • Represent concepts without words

30. Text • Use short titles • Create a lot of white space • 6-by-6 rule • Express only one thought per slide • Use uppercase and lowercase text • Don’t mix fonts • Sans serif vs. Serif (Arial, Times)

31. Q & A • A.L.A.R.M. • Anticipate and prepare • Listen • Repeat or rephrase • Answer concisely • Move on to next question

32. Team Presentations • Act like a team • Prepare • Appoint a leader or moderator • Decide on each person’s role • Plan your agenda

33. Team Presentations • Plan the transitions • Time each segment • Look at audience, not teammates • Don’t debate or interrupt • Plan the closing

34. Your success will depend upon your preparation.