South Carolina ELDA Spring 2014 Pretest Workshop for Online and Paper/pencil Testing

1. South Carolina ELDA Spring 2014Pretest Workshop forOnline and Paper/pencil Testing This presentation is available on eDIRECT: under Documents/Presentations, ELDA Spring 2014.

2. WebEx Housekeeping • Participant phone lines will be muted. Use the “raise hand” or “chat” features to ask questions during the presentation. • “Question and answer” sessions will be held throughout the workshop and at the end of the presentation. • TAM and DTC Supplement references are located in the bottom-left corner of applicable slides.

3. Contacting DRC

4. Spring 2014 Key Dates • Note: Data cannot be altered due to district coding errors.

5. New for ELDA Spring 2014 Student Participation • All public school LEP students who are in attendance for any part of the ELDA testing window must participate in the assessment. • All students in grades K–12 who are determined to be limited English proficient (LEP) must be tested. This includes those students whose parents have waived direct ESOL services.

6. New for ELDA Spring 2014 Online Testing • Browser-based system • Same software as EOCEP fall/winter – new version. • Regular and Oral Administration (HVA) software available via one installer. • A new version of the Local Caching Service (LCS) is now part of the Testing Site Manager (TSM). • Human Voice Audio (HVA) for test directions, where applicable.

7. New for ELDA Spring 2014 Online Testing • New online accommodations available: • Large-Print • Large-Print + Oral Administration (Writing only) • Loose-Leaf • Loose-Leaf + Oral Administration (Writing only) • Oral Administration (Writing only) • Sign Language Test Booklet (Writing only) • All students will be loaded into test setup with accommodations that were designated in the January precode file. • Rosters have been updated to show accommodations and sign out/sign in fields. • Test tickets have been updated to show accommodations.

8. New for ELDA Spring 2014 Online Testing • Speaking test has been updated to include pictures and audio. • Students will see the pictures and hear the audio first. TAs may use scoring sheets to mark down the students’ inventory scores. Response screens will be shown after the pictures and audio where TAs can enter the inventory scores. • ELA teachers will not be loaded into test setup. • Test invalidation available by subject. • If a student tests in one mode and the subject is invalidated, that subject will be considered invalidated, even if the student tests the same subject in the other mode. It is a security violation to administer the same test twice to a student. • Character count increased for constructed-response items. • Online test directions are in the 3-12 Test Administration Manual.

9. New for ELDA Spring 2014 Paper/Pencil Testing • Online Testing Test Administration Manual has been combined with the K-2 and 3-12 Test Administration Manuals. • Sign language ASL DVDs are available for Writing, Listening, and Speaking. • Test invalidation bubble by subject has been added to answer documents. • If a student tests in one mode and the subject is invalidated, that subject will be considered invalidated, even if the student tests the same subject in the other mode. It is a security violation to administer the same test twice to a student.

10. New for ELDA Spring 2014 Paper/Pencil Testing • Students that are designated in the January Precode File as an online tester in all four subjects, will not receive precode labels. • Return envelopes will be provided for security checklists, online testing rosters, and scoring sheets. • UPS labels will have a tear-off tab that lists the tracking number. ESC430 is DRC’s internal number for ELDA.

11. Resources Available Listed below are documents and posting dates. They will be posted to either eDIRECT, the SCDE Web site, or both.

12. Test Administration • Paper/pencil and online testing administration directions for grades 3-12 are in the 3-12 Test Administration Manual. • Grades K-2 are administration directions are in the K-2 Test Administration Manual. • Kindergarten and grades 1-2 inventories (Teacher Support Materials in K-2 Test Administration Manual). • Kindergarten and grades 1-2 Exemplar Guides are posted on the SCDE ELDA site.

13. Test Administration Time Requirements (Approx.) 3-12 TAM pgs. 49-98 • Recommend giving the speaking test last. • Please allow 10-15 minutes to prepare for test administration prior to beginning the assessment.

14. Kindergarten and Grades 1-2 Inventories Example A “0” means the student did not meet the requirements of the inventory.

15. Matching Rules • Students’ online and paper/pencil records will be matched as follows: • All fields must be identical and not blank for a match to occur. • Please note that online testing is optional. Students can be tested with a combination of online testing and paper/pencil.

16. QUESTIONS

17. Online Testing Jan. 29: Online Tools Training (OTT) Tutorial Software Installers INSIGHT Technology User Guide Feb. 3: Test Setup, including permissions, available

18. Training & Support Tutorial (with audio) • Guides test administrators and students through the testing experience including testing tools and navigation. • Available via eDIRECT (login not required). • Link also downloads with test engine installer. • May be used in a large-group session.

19. Training & Support, cont. Online Tools Training (OTT) • Opportunity for test administrators and students to become familiar with online testing tools. • Review as many times as desired. • Practice test items should not be considered representative of an actual test; correct answers and scores not available. • Available via computer desktop (once software installed). • Oral administration (HVA) OTT available for Listening. • When audio is playing (stop/starting points/pause): • When audio is not playing (stop/starting points/play): • Must use a Testing Site Manager (a new version of the LCS is part of the TSM) in order to access OTT with HVA.

20. Preparing for Online Testing • Read the Test Administration Manuals and INSIGHT Technology User Guide. • Download software and prepare workstations. • Check audio for Oral Administration (if applicable). • Schedule sessions for students and test administrators to view the Tutorial. • Schedule sessions for students to use the Online Tools Training (OTT).

21. Preparing for Online Testing • Access Test Setup via eDIRECT • Provide necessary permissions to STCs and TAs. • SC Project Team will send list of permissions assigned to DTCs on February 3. • Ensure all students testing online are in a Test Session. • Add students as needed. • Update student demographics and accommodations as applicable. • Print Student Test Tickets and Test Ticket Rosters.

22. Online Testing Information

23. Online Testing Information

24. Online Testing Information

25. Online Testing Information

26. Precode • All student records from the January precode file will be loaded into eDIRECT as online testers. • Students are automatically assigned to a test session with designated accommodations. • It is not necessary to update demographic information in eDIRECT; updates from the March precode file will be applied after testing is completed.

27. Precode • One Test Session per grade cluster (K, 1-2, 3-5, 6-8, 9-12) will be created for each school. Tests will be set as modules under one content area–“ELA”; one module per subject (Reading, Writing, Listening, and Speaking). • Modules are defined as: Module 1 = Reading; Module 2 = Writing; Module 3 = Listening; Module 4 = Speaking. • A generic teacher name Sample Teacher will be assigned to each test session. • Districts and schools will have the opportunity to modify the teacher name, as appropriate, or add a new teacher. • ELA teacher names from the precode file will not be loaded into eDIRECT.

28. Online Accommodations

29. Test Setup • Available via eDIRECT on February 3 • User accounts must have the appropriate permissions. • Used for the following functions: • Manage Test Sessions • Access and modify student demographic data • Print Test Ticket Rosters • Print Student Test Tickets • One Test Ticket for each student to access all subjects (same as in spring 2013). • Monitor Testing

30. Test Setup – Permissions • DRC will assign permissions to DTCs on February 3. DTCs will then assign permissions to STCs and TAs.

31. Test Setup – Tickets • Student Test Tickets with login information are generated automatically; contain all information needed to begin test. • STC or TA prints tickets and rosters prior to testing session. • TAs verify that each student has the correct ticket. Only one ticket is needed per student to access all subjects. • Tests are activated once a student logs in with username and password provided on ticket. • Please note it is not acceptable to use a student test ticket to test that the software is working. OTT logins should be used.

32. Test Setup – Tickets • Student Test Tickets are secure; must be distributed, collected and accounted for, and securely destroyed following testing. • Tips for helping with login issues: • Stagger logins • User IDs and passwords will not work if there is insufficient bandwidth to authenticate the test ticket.

33. Test Setup – Tickets & Rosters Rosters and Test Tickets can be printed beginning February 3. One Test Ticket will be used for all subjects for each student.

34. Regenerating a Test • If a student’s online accommodation is changed, test must be regenerated to ensure the correct test form is assigned: • Oral Administration (Writing only) • Loose-Leaf • Loose-Leaf + Oral Administration (Writing only) • Large-Print • Large-Print + Oral Administration (Writing only) • Sign Language Test Booklet (Writing only) • Regenerate permission will be available to DTCs from February 3-14. • Contact the SC Project Team before student tests, if change is made after February 14.

35. Pause Functionality • Allows TAs to re-enter a test multiple times without the need to reset the student’s test ticket (Pause, then Exit). • Allows students with IEPs, who have an accommodation to complete different parts of a single subject over multiple days, to log in and resume testing the next day without having to unlock the test ticket (Pause, then Exit). • Allows students who need to leave the computer lab/classroom for a short break (e.g., restroom break, office visit, fire drill, etc.) to continue their test (Pause, then Resume). • If a student submits a test by mistake, contact the SC Project Team to have the student’s test unlocked.

36. Preparing For Tests with Audio • Prior to testing: • Use of the Testing Site Manager (the LCS is part of the TSM) is required for Listening and Speaking tests and oral administration of the Writing test. • Ensure the audio works by completing a System Readiness Check on each student workstation: • Start – Programs – SC Online Assessments – System Readiness Check • Ensure headphones are available for each student. • Adjust the volume on each machine so that it is at a comfortable level for students.

37. Preparing For Tests with Audio • During testing: • When a student logs on, the student should see these audio buttons on the Welcome Student screen: • A human voice will be heard for the directions and test items. • If a student needs to adjust the volume during testing they should click the Options button on the test screen and select Audio Settings.

38. QUESTIONS

39. Paper-and-Pencil Testing

40. Inventory Materials 3-12 TAM pg. 33-34

41. Additional Materials • Districts will order additional materials via eDIRECT beginning on January 8. Districts will not be charged for additional materials. • Consider whether any materials—Oral Administration Scripts Audio CDs, and DVDs —can be reused before ordering additional materials. • Use the Intra-district Transfer Form to transfer materials between schools in your district. • Orders received before 4:00 p.m. Eastern time will be processed on the same day and shipped via 3-day ground delivery. DTCS pg. 3

42. Security Checklists • Security Checklists are used to track and monitor the distribution and receipt of secure materials. • Security Checklists contain spaces to: • Sign out and sign in materials to STCs and TAs. • Indicate the date materials were packaged for return. • Record notes (to indicate if materials were damaged, destroyed, etc.). 3-12 TAM pgs. 10-11

43. Form A Test Materials • For grades 3-5, 6-8, and 9-12, students mark answers for all questions in answer documents. • Test booklet and answer document security numbers do not need to correspond. • Students may mark or write in the test booklets, but final answers must be marked or written in the answer document. • Test booklets and answer documents are secure. • For kindergarten and grades 1-2, teachers mark answers for all questions in the scannable inventory booklet.

44. Form A Test Materials • Loose Leaf • Printed on single-sided paper with one test item per page • Reading/Writing and Listening/Speaking Test Packs • Large-Print • Enlarged version (130%) of the regular test booklet and is designed for students who have difficulty reading text in a standard format. • Reading/Writing and Listening/Speaking Test Packs 3-12 TAM pg. C-10 • For both large-print and loose-leaf, students must record answers in an answer document or the TA must transcribe. • Answer documents are not included in test packets.

45. Form A Test Materials • Audio CDs • Produced for listening and speaking grade clusters 3-5, 6-8, and 9-12. • Oral Administration Script (Writing) • TAs may read scripted directions, item stimuli, questions, and answer options. All materials should be read directly as it is printed in the TAM and script. Use when an oraladministration is specified in a student’s IEP. 3-12 TAM pgs. 16, 49-52, 55, C-6-C-7, C-23, 70 • Speaking Scoring Guide • Used to score the speaking portion of the test for grade clusters 3-5, 6-8, and 9-12.

46. Form C Test Materials • Braille (Reading/Writing) • For students who are blind or visually-impaired. Available for the reading and writing tests. • Braille package includes: • Braille test booklet • Print version test booklet • Braille TA notes 3-12 TAM pg. C-9 • TAs transcribe answers into the student’s answer document.

47. Form C Test Materials • Sign Language Test Booklet (Writing) • For students who are deaf of hard of hearing. • Students must record answers in an answer document or the TA must transcribe. • Signed Administration Scripts(Listening/Speaking) 3-12 TAM pgs. C-21 • For students who are deaf or hard of hearing. • Use with Listening/Speaking Test Booklet and audio CDs when IEP specifies signed administration.

48. Form C Test Materials • For students who are deaf of hard of hearing. • To be used to supplement the Reading/Writing test booklet. • Signed Administration TA Notes are secure. 3-12 TAM pgs. C-8 • For students who are deaf of hard of hearing.

49. Answer Documents • Apply a precode label or single document label to the answer document (3-5, 6-8, 9-12) before distributing to students. • Apply a precode label or single document label to the kindergarten and grades 1-2 inventory booklets before administering the inventories. 3-12 TAM pgs. 21-25, A-3-A-4

50. Answer Documents • Answer documents and inventory booklets that are not labeled properly will NOT be scored. • Precode label • Single document label • Home school single document label 3-12 TAM pgs. 21-25, A-3-A-4 • Districts will be responsible for paying the fee for scoring any improperly returned answer documents.