Outline

1. Outline • Introduction • Creating a simple presentation in PowerPoint • Navigating your slide show • Hyperlinking • Graphics & other objects • Linking vs embedding • Views • Transitions & animations • Presentation set up • Previewing as a web page • Creating web page

2. Linking Objects • When inserting an object from a file, results vary depending on the kind of file • e.g. inserting a spreadsheet will display the worksheet/chart from that spreadsheet that was open in the foreground when you last saved the spreadsheet. • Note “Link” selection box - ticking this links the spreadsheet to the original file • link persists when file is moved or renamed on same PC but not when emailed or moved across a network • Original file can be viewed and edited by double-clicking on inserted object

3. Embedding objects • Not ticking Link is the same as copying and pasting the spreadsheet file itself into the presentation and means that a copy is embedded (saved with the presentation). • All worksheets of the copy would then be viewable and editable by double-clicking on the embedded object • How important is this? Proceed with care!

4. Outline • Introduction • Creating a simple presentation in PowerPoint • Navigating your slide show • Hyperlinking • Graphics & other objects • Linking vs embedding • Views • Transitions & animations • Presentation set up • Previewing as a web page • Creating web page

5. Views • Normal • Slide Sorter • Notes Page • Slide Show • Masters: • Slide Master • Handout Master • Notes Master • Changes made in Masters: • - affect more than one slide – presentation-wide effects • - can add/remove/move elements that appear on each slide e.g. page numbers

6. Normal

7. Slide Sorter

8. Notes Page

9. Slide Show

10. Slide Master

11. Handout Master

12. Notes Master

13. Outline • Introduction • Creating a simple presentation in PowerPoint • Navigating your slide show • Hyperlinking • Graphics & other objects • Linking vs embedding • Views • Transitions & animations • Presentation set up • Previewing as a web page • Creating web page

14. Animations - slide transitions (1) • Different ways to move from one slide to the next • Mouse-over for preview

15. Animations - slide transitions (2) • Can select a variety of supplied transition sounds or select from file • Options like looping of sound clip, transition speed, manual or automatic transition, etc

16. Custom animations • The custom Animation button on the Animations tab will bring up a Custom Animation window docked to the right-hand side of the screen • Select the text or object to which you want to apply a custom animation and click on Add Effect

17. Outline • Introduction • Creating a simple presentation in PowerPoint • Navigating your slide show • Hyperlinking • Graphics & other objects • Linking vs embedding • Views • Transitions & animations • Presentation set up • Previewing as a web page • Creating web page

18. Set Up Options • Options on the Set Up group of the Slide Show tab on the Ribbon: • - Record Narration • Rehearse Timing • Use Rehearsed Timings

19. Outline • Introduction • Creating a simple presentation in PowerPoint • Navigating your slide show • Hyperlinking • Graphics & other objects • Linking vs embedding • Views • Transitions & animations • Presentation set up • Previewing as a web page • Creating web page

20. Previewing as a webpage (1) • Many commands in PowerPoint are not included on any tabs on the Ribbon, including the web pre-view button • This can be added to the Quick Access Toolbar • Click the Customise Quick Access Toolbar button • Click the More Commands option

21. Previewing as a webpage (2) • In the PowerPoint Options dialog box that pops up, click the “Choose commands from” box arrow to show the drop-down menu of commands • Choose the “Commands Not In the ribbon” category

22. Previewing as a webpage (3) • Scroll to the bottom of the list and select Web page preview • Add the button to the Quick Access Toolbar by clicking the Add button

23. Outline • Introduction • Creating a simple presentation in PowerPoint • Navigating your slide show • Hyperlinking • Graphics & other objects • Linking vs embedding • Views • Transitions & animations • Presentation set up • Previewing as a web page • Creating web page

24. Saving as a webpage • Save the file using Save As • Change the file type to “Single File Web Page” • Looks similar to example below – note expand/collapse

25. Please note: When saving a PowerPoint presentation as a webpage the file is saved as a MIME HTML file which is not viewable by Firefox unless specific add-ons have been installed. You would need to use Internet Explorer to view PowerPoint web pages.

26. Printing Notes • Choose to print Handouts rather than Slides • Choose number of slides per page

27. Print preview • Can also set up in print preview

28. PowerPoint Viewer • It is possible to copy a Microsoft Office PowerPoint 2007 presentation to a CD/network location/local disk drive/etc in such a way that Microsoft Office PowerPoint Viewer 2007 and any linked files (such as movies or sounds) are copied as well. • PowerPoint Viewer is software that will run a presentation on a computer on which Microsoft Office PowerPoint is not installed • Allows you to distribute a self-contained presentation to an audience that might not have PowerPoint • PowerPoint Viewer is a free download

29. Downloading PP Viewer • If PowerPoint 2007 is not installed on the computer, it can be downloaded using this hyperlink • Download instructions appear at the bottom of the download page

30. Publishing to PP Viewer • On the Microsoft Office Button, point to the arrow next to Publish, and then click Package for CD.

31. Publishing to PP Viewer • In the Package for CD dialog box, in the Name the CD box, type a name for the CD or the folder that you want to copy your presentation to.

32. Publishing to PP Viewer • To choose the presentations that you want to copy and the order in which you want them to play, do the following: • To add a presentation, Add FilesAdd. • If you want to add other related, non-PowerPoint files in the package, you can. These files will be copied, but Office PowerPoint Viewer 2007 will not play them. • If you add more than one presentation, the presentations will play in the order in which they are listed in the Files to be copied list. • To change the order, select a presentation that you want to move, and then click the arrow buttons to move the presentation up or down in the list.

33. Publishing to PP Viewer • Click Options. • Under Package type: • To specify how a presentation will play in the PowerPoint Viewer, click Viewer Package and then select an option in the Select how presentations will play in the viewer list. • Under Include these files: • Check the Linked files check box. Linked files can include Microsoft Office Excel worksheets that are linked to charts, sound files, movie clips, and more.

34. Publishing to PP Viewer • To require other users to supply a password before they can open or edit any of the copied presentations, under Enhance security and Privacy: • type the password or passwords that you want to require to open the presentation, edit it, or both.

35. Publishing to PP Viewer • To inspect your presentation for hidden data and personal information, select the Inspect presentations for inappropriate or private information check box.

36. Publishing to PP Viewer • Close Options and then do one of the following: • If you are copying your presentation to a network or to a local disk drive on your computer, click Copy to Folder, enter a folder name and location, and then click OK. • If you are copying your presentation to a CD, click Copy to CD.