Requirements Gathering

1. Requirements Gathering World Class Operations - Impact Workshop

2. Beyond Practical Research – Workshops Get You To Results Workshops: Leverage Best-Practices Research & Get to Action • Unlike other Research firms we believe it’s important to help our members implement improvements. • An on-site 40-hour workshop, which allows you to make systematic improvements to your core processes. • Workshops are designed to help focus attention, create alignment, and ensure best practices are put to work at your organization. • Our workshops help you get to immediate impact and results, and are tailored to your situation and needs. Workshops: Focused on You Implementing Improvements • The goal of each Capability Optimization Workshop is to create tangible benefits and clear improvement as a direct result of the workshop. • Specific deliverables, goals, metrics & outcomes are established for each workshop. • Successful workshops will leverage Info-Tech’s years of analyst experience and written research, to provide an engaging experience that focuses on implementing and getting to measurable results. • Each workshop begins by diagnosing the current state, and then focuses on designing high-impact improvements based on best-practices research. • Three & Six Month follow-up will occur to ensure benefit realization. Info-Tech Workshops provide the best-practices and implementation support necessary to help an IT leader build a World Class IT Operation Diagnose Current State Capability Optimization Workshop Right-sizing Process Measuring Benefits Process Design Implementation Support

3. What is Requirements Gathering? Poorly executed requirements gathering causes: Business needs that get lost in the translation between the initial the request and final output. Inadequate solutions or cost overruns and dissatisfaction with IT. Stakeholders not seeing the value in the methodologies, and workaround the process. Inconsistent project execution, which leads to inconsistent outcomes. Unnecessary technology purchase risks without a clear understanding of what the proposed solution must provide. Well executed requirements gathering results in: Consistent approach from project to project, resulting in more predictable outcomes. Solutions that meet the business need on the surface and under the hood. Reduced risk on fast-track projects by establishing a right-sized approach. Requirements team that can drive process improvement and improved execution. Confidence when exploring solution alternatives. A set of practices that will ensure that IT project deliverables align with the real goals of the business.

4. Workshop Schedule & Core Deliverables

5. Day 1: Developing Your Requirements Methodologies 1.3 Refining Your Requirements Planning Methodologies 1.1 Understanding Your Current State & Setting Workshop Goals 1.2 Developing Your Requirements Planning Methodologies Review historical requirements documents & assess issues/ opportunities Whiteboard your current overall process and requirements steps Evaluate the need for a Process Methodology Library Define a process for selecting and adapting a requirements approach Identify and explore pain points in current processes Optimize the requirement activities, communication, and stakeholder analysis / Agile Lifecycle Understand requirements processes in Plan- and Change-driven environments Document SOP and Process Methodology Templates Right-size the Requirement Templates / Agile Lifecycle Set workshop goals

6. Day 2:Building &Managing Requirements 2.4 Analyze Requirements Analysis Process 2.3 Analyze the Enterprise Analysis Process 2.1 Analyze the Elicitation Process 2.2 Analyze the Requirements Management Process Understanding elicitation techniques, and which ones to use Managing solution scope, requirements, and conflict Defining the business need Prioritizing and organizing requirements Preparing for and conducting elicitation activities Managing traceability and re-use Current capability gap analysis Specifying & modeling requirements Documenting and confirming elicitation techniques Solution approach selection Defining assumptions and constraints Finalize requirements deliverables, format and communication Verifying requirements Solution scope definition Define the business case Validating requirements

7. Day 3:Solution Assessment & Validation 3.4 Solution Validation & Performance Evaluation 3.3 Build Projects – Specification Process 3.1 Build vs. BuyDecision Process 3.2 Buy Projects – Selection Process Analyze historical Build vs. Buy decisions and examples Refine, clarify, and optimize requirements for Build and Integration projects Establish validation processes and solution performance metrics Right-sizing acquisition processes Whiteboard the current process for Build vs. Buy decisions Evaluate Build/Integrate project processes and examples Whiteboard high-levelacquisition processes Validating solutions Determine key Build vs. Buy decision criteria Refine, clarify, and optimize Buy requirements Improve Build/Integrate estimation processes Evaluating solution performance Assess proposed solutions and allocate requirements Optimize and document the requirements-based selection process Optimize and document Project Charter input processes Optimize and document the Build vs. Buy decision process

8. Day 4:Governance &Continuous Improvement 4.4 Managing Stakeholder Feedback & Expectations 4.3 Continuous Improvement of Processes & Tools 4.1 Managing Approvals, Changes & Requirements Risk 4.2 Optimizing Requirements Team Performance Optimize the process for approval and sign off with Business Sponsors Review organizational roles and responsibilities Review requirements methodologies, re-use and IT standards Establish a regular feedback mechanism Manage the three stages of business case, requirements and solution approval Review BA Organizational Design Review Requirements tool usage and suitability Educate stakeholders on process and manage expectations Manage Requirements risks, mitigation, and acceptance Review BA staff & skills development Review continual process improvement methodology Manage to IT and Corporate standards Review BA Performance Assessment systems Review Requirements monitoring, reporting & success metrics

9. Day 5:Review SOP &Debrief 5.1: Review Final SOP 5.2: Conduct Workshop Debrief Review Purpose and Scope Review Goals Review Roles and Responsibilities Address Outstanding Issues Review Processes and Reporting

10. Client Testimonials We liked it a lot, I thought it added a lot of value, we learned a lot, we are definitely going to streamline our process. Really added a lot of value to have someone who had a deeper understanding of not just the BA role but information services, someone who could go beyond the X’s and O’s of the business analyst role. -Manufacturing Company I told them when we left today, I don’t know if I would be able to express the value that we got out of the week. I feel like we have a place to go. -Insurance Company

11. Requirements Gathering Workshop Primary Deliverable: Best Practice Approach to Requirements Gathering Customized to your Process • Refined methodologies and supporting processes to improve requirements accuracy and stakeholder satisfaction. • Processes and tools to ensure optimal build vs. buy decisions and project outcomes. • Ensuring continuous skills and process improvements through a BA Governance SOP. Responsibility Assignment Matrix Requirements Gathering Methodology Requirements Gathering SOP

12. Defining Requirements Workshop Core Deliverables • Nine Key Deliverables will be completed during the Workshop: Business Analysis Planning & Methodology • Understand how to approach Business Analysis Planning. • Document a high-level SOP for Business Analysis Planning. • Business & Stakeholder Requirements Gathering Process • Develop a set of requirements methodologies to support a range of project types. • Develop processes for building business cases, and developing requirements. • Create templates to support requirements definition. • Requirements Prioritization and Optimization Process • Develop processes for prioritizing requirements. • Optimize key processes associated with completion of business cases and enterprise analysis. • Build vs. Buy Decision Making Process • Develop a right-sized set of reusable Build vs. Buy processes and decision support tools • Buy Projects – Selection Processes • Develop acquisition-supporting processes so that Buy projects can be executing efficiently and effectively. 1 3 2 4 5

13. Defining Requirements Workshop Core Deliverables • Nine Key Deliverables will be completed during the Workshop: • Build Projects – Specification Processes • Develop project-supporting processes so that Build and Integration projects can be executed efficiently and effectively. • Managing Approvals, Changes & Requirements Risk • Ensure stakeholders know what to expect from the new process • Develop governance processes • Optimizing Requirements Team Performance • Get the most out of your BA team: better business outcomes and a more satisfied workforce. • Continuous Improvements of Requirements Processes & Tools • Ensure your processes don’t stagnate and make sure that they keep pace with your organizational maturity. • Develop techniques for keeping your processes in tip-top shape 8 6 7 9

14. Requirements Gathering Workshop:Built on World Class Research, Experience, and Standards • 198 page Research Report • 15 in-depth activities and exercises Research Process Tools & Templates • Responsibility Assignment Matrix • Requirements Log • Gap Analysis Template • Requirements Verification Checklist • Requirements Traceability Matrix • Risk Analysis and Management Plan • Stakeholder Analysis Plan • Communication Plan • Team with over 30 years experience • Over 2,800 hours of research • Based on primary and in-field research COBIT Driven • Grounded in open international standards • BAI02 ManageRequirements Definition