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EXCEL 2007

EXCEL 2007. Part 2. This Lesson. Enter formulas Select Cells Format Cell Contents Insert Borders Standard Error Values & How to Correct Format Numbers. Ribbon Groups Used – Home TAB. Border. Character Formatting. Comma Style. FoRmulas – arithmetic symbols. Focus on ‘sums’ + add

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EXCEL 2007

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  1. EXCEL 2007 Part 2

  2. This Lesson • Enter formulas • Select Cells • Format Cell Contents • Insert Borders • Standard Error Values & How to Correct • Format Numbers

  3. Ribbon Groups Used – Home TAB Border Character Formatting Comma Style

  4. FoRmulas – arithmetic symbols • Focus on ‘sums’ • + add • - subtract • * multiply • / divide • () brackets

  5. New Spreadsheet

  6. SELECTING CELLS • Whole Spreadsheet • Row/Column Headers • Click & Drag / Click & Shift • Click + Ctrl

  7. Simple Formattiing • Bold • Italic • Underline • Single • Double • Make the headings bold • Try it by selecting cells A1 – G1

  8. INSERTING A BORDER • Add borders to CellsA4, C4, E4 and G4 • Hint = Click + Ctrl • Change colour of border to RED

  9. FORMULAS • Entered using cell references • Always start with an equals sign (=) • =A2+A3 • =C2-C3 • =E2*E3 • =G2/G3

  10. FORMULAS • Delete all of the formulas • Now enter pointing the mouse • Type = • click on cell A2 • Type + • Then click on cell A3 • Now enter the remaining formulas using the point method

  11. FORMULAS – automatic recalculation • Change cell A2 to 75. What is the answer? • Change some of the other values.

  12. Standard error values • Delete the contents of cell C2. • What is the answer in cell C4? • Change the value of cell G3 to 0. • What is the answer in cell G4?

  13. Standard error values • #VALUE! • Indicates Excel cannot calculate the formula • Calculation on non-numeric value • #DIV/0! • Divide by 0 = infinity

  14. Standard error values • ##### • The cell contents cannot be displayed because the column is too narrow. • #NAME? • Excel does not recognise text in a formula. • #NUM! • Invalid numeric values are used in a formula. • #REF! • Cell referred to in a formula is deleted. • A space is a text (non-numeric) character even though it is invisible.

  15. FORMATTING NUMBERS • Numbers can be formatted various ways, e.g. using a comma to indicate thousands: • 1,532,000 is easier to read than 1532000 • Click cell A2 and drag across to cell G4. • Right click Format Cells dialogue box • Click the Number tab and select Number from the category list. • Click the check box for Use 1000 Separator (,). • Click ok • Try entering a number greater than 1000 to see how it is displayed.

  16. Helpful number formatting hints • You can also use the Comma Style button in the Number group on the Home ribbon. • You can also use the features in the Format Cells dialogue box to format numbers as currency or percentage. • You can use the Decimal places box to set how many decimal places numbers are displayed to.

  17. ASK YOURSELF • Do I know what an Excel formula is? • Do I know the basic arithmetic symbols used by Excel? • Can I enter a formula in a worksheet cell? • Do I know the different ways to select cells in a worksheet? • Can I apply simple formatting in a worksheet cell? • Can I add borders to a worksheet cell?

  18. ASK YOURSELF • Do I know what Excel’s standard error values mean? • Can I apply different formats to numbers and do I know what they mean? • You now know the following buttons: • Bold • Border • Italic • Underline • Comma Style

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