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Sara Kim , PhD, Director, Associate Professor

Strategies for Selecting a Learning Management System: An Experience at the UCLA David Geffen School of Medicine. Sara Kim , PhD, Director, Associate Professor Instructional Design and Technology Unit, UCLA David Geffen School of Medicine

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Sara Kim , PhD, Director, Associate Professor

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  1. Strategies for Selecting a Learning Management System: An Experience at the UCLA David Geffen School of Medicine Sara Kim, PhD, Director, Associate Professor Instructional Design and Technology Unit, UCLA David Geffen School of Medicine Katherine Wigan, BS, MBA, Senior Computer Programmer Instructional Design and Technology Unit, UCLA David Geffen School of Medicine March 6, 2012 International Association of Medical Science Educators

  2. Introduction to Webinar Session • Learning Management Systems (LMS) serve as a backbone in medical schools for curriculum delivery, exam administration, and accreditation requirements. • LMS market offers 4 solutions: Commercial, Open-Source, Open-Source/Commercial, and Homegrown Products. • Today’s webinar presents the ongoing experiences at the UCLA David Geffen School of Medicine in our LMS review processes.

  3. Guiding Principles of LMS Selection

  4. Outline of Webinar Session 1 2 3 4 5

  5. UCLA David Geffen School of Medicine Curriculum Map

  6. UCLA David Geffen School of Medicine Curriculum Map ANGEL Learning Management System Ilios CMS Homegrown Patient Log CourseEval

  7. Technology Resourcesat David Geffen School of Medicine Online Educational Tool Development Research and Grant Writing Technology-Based Curriculum Support

  8. Timeline of LMS Adoption at David Geffen School of Medicine Adoption of ANGEL LMS • Purchased ANGEL in 2003 • Local Hosting Option • 2,000 Active Licenses = $20,000 per year

  9. Timeline of LMS Adoption at David Geffen School of Medicine Adoption of ANGEL LMS • Purchased ANGEL in 2003 • Local Hosting Option • 2,000 Active Licenses = $20,000 per year Formed LMS Advisory Committee Last ANGEL update to version 8.0 ANGEL support discontinued Via Blackboard March 2011 July 2012 October 2014 Timeline of LMS Replacement Process December 2011 July 2014 April 2015 ANGEL no longer available Via Blackboard Committee meeting with leadership Deadline for fully launching the new LMS

  10. Guiding Principles of LMS Selection

  11. LMS Review Process Act 1: People 1 Institutional Needs Assessment 2 Leadership Buy In 3 Identifying Stakeholders

  12. Institutional Needs Assessment Focus Groups: Curriculum Coordinators Survey: Medical Students a. Assessment of ANGEL Features b. Recommendations for Features in Future LMS Determining Factors for Identifying Core LMS Features

  13. Institutional Needs Assessment

  14. Institutional Needs Assessment

  15. Leadership Buy In via Strategic Plan Sign Off by Leadership Crafted Strategic Plan Document

  16. Leadership Buy In via Strategic Plan

  17. Leadership Buy In via Strategic Plan

  18. Identifying Stakeholders

  19. Guiding Principles of LMS Selection

  20. LMS Review Process Act 2: Technology 1 Identifying Core LMS Features 2 Identifying LMS Options

  21. Identifying Core LMS Features

  22. Identifying LMS Options LCMS+ (Homegrown) TUSK (Homegrown) Sakai (Open-Source/ Commercial) Moodle (Open-Source/ Commercial) Entrada (Homegrown/ Open-Source) Canvas (Open-Source/ Commercial) Desire 2 Learn (Commercial) Black- Board (Commercial)

  23. Identifying LMS Options

  24. Guiding Principles of LMS Selection

  25. LMS Review Process Act 3: Process

  26. LMS Review Process Act 3: Process • Between April and September, 2011, Committee Participated in a One Hour Demo and One Hour Discussion per LMS • Each Demo Session Podcast for Review • Based on Committee’s Requests, Sought Follow Up Information from Vendors

  27. LMS Review Process Act 3: Process • Requested Vendors to Complete a Detailed Template of Information • Conducted a SWOT (Strength, Weakness, Opportunity, Threat) Analysis per System • Performed a 5-year Cost Analysis per System

  28. LMS Review Process Act 3: Process

  29. LMS Review Process Act 3: Process • In November, 2011, Committee Members voted on Top 3 LMS for Future Review • Three Solutions Include: Desire2Learn, Sakai/Longsight, Canvas/Instructure • In December, 2011, Committee Met with Medical School Leaders for Debrief

  30. LMS Review Process Act 3: Process • Completed a pilot of one LMS in a Second Year Course • Plan to Conduct Formal Usability Testing this Spring • Final Recommendation to Medical School Leadership

  31. Wrap Up: Lessons Learned

  32. The Future of LMS?

  33. THANK YOU! Any Questions? Sara Kim sarakim@mednet.ucla.edu Katherine Wigan KWigan@mednet.ucla.edu

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