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Management Division

Management Division. MISSION. Assist the Director for Comptrollership in the formulation of policies on resource management, internal auditing and control, and liquidation of fund accountability of PNP personnel. FUNCTIONS.

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Management Division

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  1. Management Division

  2. MISSION Assist the Director for Comptrollership in the formulation of policies on resource management, internal auditing and control, and liquidation of fund accountability of PNP personnel.

  3. FUNCTIONS • Develop plans and policies to improve resource management of the PNP; • Initiate simplifications and standardization of operations of offices/units; • Formulate plans, policies and procedures for internal auditing and control; • Conduct management audit of PNP resources; • Issue guidance in the liquidation of accountability of PNP personnel; • Conduct inspection of deliveries; and • Conduct pre-audit of vouchers.

  4. MANAGEMENT DIVISION DIVISION CHIEF ASST DIVISION CHIEF CHIEF ACCOUNTABILITY & ASSISTANCE SECTION CHIEF INTERNAL CONTROL & INSPECTION SECTION CHIEF MGT IMPROVEMENT SECTION CHIEF CLAIMS & EXAMINATION SECTION

  5. MANAGEMENT DIVISION FLOW CHART OF COMMUNICATION AC, MD C, AAS INCOMING COMMUNICATION C, MIS C, MD MESSAGE CENTER MESSAGE CENTER C, CES C, ICIS OUTGOING COMMUNICATION

  6. CHIEF, MANAGEMENT DIVISION • Seats as member of Accreditation of dealers and suppliers responsible for the processing of financial documents; • Seats as member of the Camp Facilities Management and Development Board Executive Staff which supervises, regulates and provides direction for the utilization and operation of PNP facilities and concessionaires; • Acts as Secretariat to the Accreditation and Salary Deduction Processing Committee (ASDPC); • Acts as Secretariat to the PNP Provident Fund Inc. (PNPPFI); and • Acts as Secretariat of the PNP Trust Receipt Fund Board (PNP TRFB). • Acts as DC Representative to the PNP Housing Board; • Acts as DC Representative to the PNP PMO

  7. INTERNAL CONTROL AND INSPECTION SECTION (ICIS) • Attend Pre-qualification and public Bidding; • Pre-audit of POs, WOs/JOs; • Conduct Inspection of Deliveries; • Audit and sorting of CFCs; and • Conduct Management Audit at PNP HQs, PPOs/Districts/Stations concerning their resources and recommend remedial measures to enhance their effectiveness and efficiency in accordance with the approved audit work program.

  8. ACCOUNTABILITY AND ASSISTANCE SECTION (AAS) • Determine the authenticity, veracity and completeness of supporting documents prior to granting of money clearance for purposes of retirement, separation, reversion, resignation, discharge, death claims, etc.; • Assist Disbursing Officers/PNP personnel in the liquidation of their money accountability regarding their unliquidated cash advance accounts; • Maintain records of SAS-POL Products and Supplies and Materials; • Recommend withholding of CFCs of accountable officers/PNP personnel with money accountability; and • Prepare reports, correspondence, guidelines, procedures and policies pertinent to the function of the section,

  9. MANAGEMENT IMPROVEMENT SECTION (MIS) • Prepare and develop plans, policies and procedures to improve financial management and internal auditing; • Initiate means for the simplification and standardization of operations of officers and units; • Evaluate and reviews COA findings and Observations; • Evaluate the performance of the Regional Comptrollers; and • Issue guidelines in the preparation of reports to include the promulgation of the policies, definition of the objectives, and the outlining of the procedures in the conduct of the Program Review and Analysis (PRA) of the PNP Program; • Responsible for the evaluation process and for furnishing objective, appraisal, reports comments and recommendations relating to the activities reviewed as basis for action;

  10. CLAIMS EXAMINATION SECTION (CES) • Examines documents on whether claims are supported by sufficient appropriations certified by the Chief, Accounting Division and whether these claims are approved by proper authorities. • Examines the correctness of computations for all PNP financial transactions for payment; • Examines legality of transactions, reasonableness of the price or amount of claims; and • Disallows expenditures which are not in accordance with applicable laws, rules and regulations. (Example: Double Payment of claims)

  11. End of Presentation

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