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Collection-Level Description and Cross-Domain Partnerships

This guide by UKOLN focuses on collection-level description, gathering consensus, and supporting collaborations for effective information management across various domains. Learn about collections, metadata records, and strategic initiatives. Understand the importance of descriptive schemas and user perspectives in accessing and utilizing diverse collections.

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Collection-Level Description and Cross-Domain Partnerships

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  1. Collection-Level Description and Cross-Domain Partnerships Bridget Robinson and Ann Chapman Collection Description Focus UKOLN is supported by: www.ukoln.ac.uk A centre of expertise in digital information management

  2. Introduction to Collections & Collection-Level Description • Collection Description Focus • What is a collection • What is collection-level description • Why collection-level description • Who is using collection-level description

  3. Collection Description Focus • Developing consensus • Gathering information • Building a community • Facilitating dialogue • CD Schema Forum • Disseminating good practice • Organising events • workshops, briefing days • Giving presentations • Publishing articles and papers • Developing training resources • recommendations, guidelines, Online Tutorial

  4. Collection Description Focus • Supporting implementers • point of contact, advice • support for CLD in programmes • Research Support Libraries Programme • JISC programmes for building the IE • JISC Learning & Teaching (5/99) programme • NOF-Digitise • Resource regional cross-domain research projects

  5. Collection Description Focus • Supporting Strategic Initiatives • Cross-Domain • NOF Digitise • Culture Online • Museums • Renaissance in the Regions • Regional Agencies • Libraries • Peoples Network - connectivity • Full Disclosure • Archives • Archives Hub, Access to Archives AIM25 etc

  6. What is a collection? • Collection • “an aggregation of items” • Aggregations of, e.g. • natural objects: fossils, mineral samples… • created objects: artefacts, documents, records… • digital resources: documents, images, multimedia objects, data, software… • digital surrogates of physical objects: documents, images… • metadata: catalogue records, item descriptions, collection-level descriptions

  7. Collection ofmetadata records Collection of physicalobjects Collection of books Collection of digitalitems Database of CLDs CLDs provide high-level “map” of landscape for user, researcher, visitor….

  8. Why Collection Description? • Enables collections to be described, searched and retrieved across domains and thus transcends the boundaries of domain-specific cataloguing formats and standards Dr Clive Field

  9. Bringing it together • SCONE – Scottish Collections Network • Rascal- Research and Special Collections Available Online (Northern Ireland) • Crossroads - collections related to thepotteries industry in north Staffordshire • Cornucopia – UK database of museum collection-level descriptions – (to be extended to add archives and special library collections) • FiiL – Find it in London

  10. The Users • The School Project • The Romans • Personal Interest • Grandfather worked for Stothert & Pitt • Research • Medicinal effects of spa waters at Bath

  11. User wants to know… • Which collections are relevant to them? • subject/coverage of items? • type? • legal status? • conditions of access/use? • etc • What services make those collections available? • location? • access? • etc

  12. Describing collections • Schema • Structured way of holding data • MARC, ISAD(G) and EAD, Spectrum • Data • Consistent details collected and held • Indexing supports searching • Different views for different users • Record exchange, interoperability

  13. Collection description schema • Descriptive elements • Title, description(s), collection type & strength, dates of acquisition & content • Access points • Concepts, items, names, places, dates • Related resources • Sub and Super-collections, catalogues, associated collections

  14. Collection description schema • Access to the collection (public view) • Who & when, restrictions, study facilities, educational visits, disabled access • Administration (some not public view) • Still collecting? Purchase/donation? • Preservation, documentation • Legal status, owner, collector, administrator

  15. Collection description views • Schools • Minimal data, description A, visits and educational materials • Researcher • Most data, description B, study access • Administrator • All data, ability to edit records

  16. Collections related to Bath • 15 Museums • at least 2 have library collections • 1 Art gallery • 5 Libraries • 1 public, 3 academic, 1 private • 2+ Archives • 1 public records office, university archive, others? • Some collections contain sub-collections

  17. A database for Bath • c. 23 collection records • archives, libraries, museums, art galleries • varying access conditions • c. 63 sub-collection records • more detail about scope and contents • Listings elsewhere • Cornucopia lists 18 collections • Visit Bath website lists 14 collections • Overlap • 12 listed on both resources • 5 or more not listed on either

  18. School Projects • The Romans • Roman Baths • Bath Royal Scientific & Literary Institution • The Victorians • Museum of Costume • Museum of Bath at Work • Bath Postal Museum

  19. Stothert & Pitt of Bath • Museum of Bath at Work • Bristol Industrial Museum and perhaps …. • Bath Record Office • Surveys & leases, Rentals & rates • Bath Public Library

  20. Bath Spa waters • Roman Baths • Bath Record Office • Bath District Health Authority • Bath Royal Literary & Scientific Institution • Social history, library • Bath Public Library

  21. Who’s using Collection Description? • AIM25 • Archives Hub • Cecilia • Collections Navigator – NHM • Cornucopia • Crossroads

  22. Who’s using Collection Description? • EnrichUK.net: • ITAM: MIMAS Collection Description • Reveal • The Science & Culture website • SCONE

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