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CI Project Planning

CI Project Planning . - a ‘10 minute’ update on the Flinders project . Marlene Pitman Head, Student Systems & Enrolment Flinders University Wednesday 13 September 2006. Funding. Proposal submitted Oct 2005 Approval in principle Provides for

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CI Project Planning

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  1. CI Project Planning - a ‘10 minute’ update on the Flinders project Marlene Pitman Head, Student Systems & EnrolmentFlinders University Wednesday 13 September 2006

  2. Funding • Proposal submitted Oct 2005 • Approval in principle • Provides for • training/consulting support including tech training • limited increase in technical environment • 3 years FTE additional staff support • additional module (XLOne tbc)

  3. Technical preparations • 4 staff certified for CI installations (May) • 2 x DBA • 2 x server support • Preliminary Technical Requirements review held in August • Test environment • established for 2-tier, Citrix client • N-tier and DP’s still to do

  4. Software installation • Release 4.0 installed successfully by beginning of August • small delay due to obtaining license key • larger delay due to substantial unfamiliarity, user accounts having no access etc • Patch 1 applied successfully in late August

  5. Initial training and consulting • 3 day training/consulting September 4-6 • Roles and workplaces • Reporting options • capability of searching (including grids, grouping, publishing) • use of alerts for ‘need to work on’ items • integration of reports into workplaces • User help options • local help files • personal workflow • Next consulting 8-9 November

  6. Live dates so far.. • Plan A : April/May 2007 • Plan B : October 2007 • mooted March 2006 • confirmed June 2006 • Plan C : April/May 2008 • confirmed September 2006 • Plan D : ???

  7. Main project goals • Focus on user processes • well managed transition for users (staff/students) • better system support for user procedures • user documentation (3rd attempt) • just-in-time training and support • Better reporting model • grids, alerts, XLOne, Crystal • Anticipate down-sides and prepare users • Additional functionality without risking main goals

  8. Immediate tasks • Test pages as delivered • pick up usability issues as early as possible • gain familiarity during testing • ‘catch up’ by patch 3 delivery timeframe • Work on infrastructure-type issues • distinguishing databases • new system-wide defaults, function keys • ‘Finalise’ project plan • confirm approach to be followed • establish staffing requirements • Main project commences March 2007

  9. Early issues/concerns • Software delivery • 4.0 very limited delivery • 4.1 much less than previously expected • too hard to plan on at this stage • Software design • Extent of involvement to date, or lack of • Roles/workplace design • not clear how to fine-tune access (eg special security codes) • N-Tier model • impact on reporting via DP

  10. Questions

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