1. Presentation guidelines 2014 IEW

2. Contents • General guidelines • Guidelines for the poster presentation • Guidelines for the teaser presentation • Checklist

3. General guidelines (1) • Every author has to prepare • poster and • teaser presentation • Please use the provided template for • the poster  IEW2014-poster-template.ppt • the teaser presentation  IEW2014-teaser-template.ppt • Use Powerpoint 2003 or later version • Macintosh Powerpoint is allowed, but extra precautions should be taken to ensure compatibility with Windows Powerpoint. The author is responsible that Mac Powerpoint presentations will work on Windows  please verify!

4. General guidelines (2) • Strong recommendation to keep closely to this template • Use 36pt fonts for title on top of each page • Use 24pt fonts for content • (Or 22pt for 2nd level bullets) • Use white background • Use sans-serif fonts • this template is using Arial ( better for slides, presentations) • don‘t use serif fonts like times, etc. ( better for books, news-papers, etc.)

5. General guidelines (3) • General recommendations • The poster / teaser slides should provide the message on a „first sight“ • Use 7-7 rule (maximum 7 lines, maximum 7 words per line) • Avoid long full text blocks • Abstract and references have relaxed rules (more text, smaller fonts size is allowed) • Avoid poor contrast  no yellow, light gray, light blue, etc. on a white background! (e.g. no good visibility on some beamers)

6. General guidelines (4) • Recommendations for diagrams / graphs • Keep diagrams simple  don‘t put in too much information or many different curves • Label all axes of the graphs (including units) • Don‘t use too small font size  make axis labels and numbers readable! • Use legends or labels to identify different curve in a graph • Avoid poor contrast  no yellow, light gray, light blue, etc on a white background! • Use thick lines • Don‘t use grid lines if not absolutely necessary

7. Guidelines for the poster presentation (1) • The poster presentation contains 24 slides maximum • Mandatory are: • Title page, containing title, all author‘s names, affilations (logos are allowed here) • Biography slide (main author only) • Abstract slide (up to 200 words, reduced font size is OK for this slide) • Detail slides (i.e. the technical content of your poster presentation)  19 slides maximum • Next to last slide: Conclusions • Last slide: References (one page only. Reduced font size is OK for this slide)

8. Guidelines for the poster presentation (2) • You must bring a set of color print-outs for mounting on the poster boards • At the venue there is no possibility to print your poster • Pins are available • Use A4 or Letter page format • The printed poster pages will be mounted like shown below:

9. Guidelines for the poster presentation (3) • You must submit a PDF for the printed handouts • not for the teaser • In the print dialog window enter the following: • Print what: Handouts • Color/grayscale: Color • Handouts: slides per page: 2, portrait-format • PDF-settings: PDF/A (PDF/A-1b, …; includes all fonts and enables all pictures being printed correctly) • Ensure that the PDF file is a one-to-one copy of your slide • Is everything there on the right place and readable? • The authors are responsible to provide a error-free PDF file

10. Guidelines for the teaser presentation (1) • Purpose of the teaser: • It is an advertisement for your work • It should generate interest to discuss your work during poster session • It is limited to a short presentation  5 minutes maximum! ~1 minute per slide • No Q&A after teaser  discussion at the poster • It should not be a complete summary, but introduce the work and give some highlights • Highlight, don‘t detail e.g. provide (open) questions to the audience and let the answer open for poster discussions afterwards

11. Guidelines for the teaser presentation (2) • The teaser presentation contains 5 slides maximum • Mandatory are: • Title page, containing title, all author‘s names, affiliations (logos are allowed here) • Purpose slide • Teaser content (maximum 3 slides) • See template file

12. Checklist • Poster: • contains 24 slides maximum • bring a set of color printouts on A4/letter paper format (1 slide per sheet) • send pdf file for handout (color, 2 slides per sheet) • Teaser: • contains 5 slides maximum • Tip for checking the readability: • Put printed teaser and poster slides on the floor before your feet • Stand up and if you can read everything then it‘s fine

13. Deadlines (both for poster and teaser!) • First draft to mentor & TPC chair & AV chair Feb 24, 2014 • Feedback from mentors Mar 17, 2014 • Second draft to mentor & TPC chair & AV chair April 7, 2014 • Final version to mentor & TPC chair & AV chair April 15, 2014 Have fun and stay discharged!